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08-27-18 TC Min rt'�/pF Y✓E8T AKE MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING August 27, 2018 PRESENT: Mayor Laura Wheat and Council Members Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. Rick Rennhack arrived at 6:46 p.m. ABSENT: Michael Barrett OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda DeGan, Town Secretary Kelly Edwards, Town Attorney Stan Lowry, Director of Planning & Development Ron Ruthven, Building Official Pat Cooke, Development Coordinator Nick Ford, Fire Chief Richard Whitten, Deputy Fire Chief John Ard, Director of Public Works Jarrod Greenwood, Director of Facilities & Parks Troy Meyer, Director of Communications Ginger Awtry, Finance Supervisor Jaymi Ford, Communications Manager Jon Sasser, Director of Information Technology Jason Power, and Director of Human Resources and Administrative Services Todd Wood. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:03 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags. Town Council Minutes 08/27/18 Page 1 of 8 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. Mayor Wheat then moved to item 5 of the work session, stating the Council would convene into executive session. 4. DISCUSSION ITEMS a. Standing Item: Presentation and discussion of development projects per Staff report July 2018 including an Entrada report from the Developer and projects in Planned Development PD 3-5. Mr. Mehrdad Moayedi, Centurion American, provided an update regarding Entrada. Discussion ensued regarding replacing the amphitheater with a conference center/exhibit hall, Hilton brand hotels, the condo building in the Plaza Mayor, retail corner construction delays, the Wedding Chapel, establishing agreements with restaurateurs, pedestrian bridge construction, and the requirement regarding the construction of all 3 buildings in the Plaza Mayor. Additional discussion ensued regarding the developer providing a formal letter requesting an amendment to the zoning ordinance, including financial and funding documents, for the development in conjunction and prior to Council considering any proposed changes to the zoning ordinance. Project Blizzard: May be under construction Spring of 2019. Fire Station: Installation of rock masonry, lane closures along Davis Blvd/FM 1938. for curb cuts, and a proposed move-in January 2019. Knolls: The conservation area documents will be considered with the development agreement and site evaluation plan. Spencer Ranch: The project is on hold due to unresolved issues with the property. b. Presentation and discussion regarding the renewal of the contract with the City of Keller for police services. Keller Police Chief Wilson and Assistant Town Manager DeGan provided an overview of the item. Town Council Minutes 08/27/18 Page 2 of 8 Discussion ensued regarding the addition of another motor officer, dangerous highway locations, the current number of officers serving the town, animal control issues, and golf cart driving issues. Mayor Wheat recessed the meeting at 7:46 p.m. Mayor Wheat reconvened the meeting at 8:00 p.m. c. Presentation and Discussion of the Proposed 2018-2019 Municipal Budget, Providing Any Updates and Additional Information to Council Prior to consideration of the Proposed Budget set for Adoption on September 24, 2018. Mayor Wheat moved to item 7 of the work session. 5. EXECUTIVE SESSION The Council convened into executive session at 5:04 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Charles Schwab - Project Pegasus - BRE Solana - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation - Town Manager search process 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 6:13 p.m. Mayor Wheat moved back to item 4, discussion and item b of the work session. Town Council Minutes 08/27/18 Page 3 of 8 7. COUNCIL RECAP / STAFF DIRECTION Staff obtain Entrada financial and funding documents and a letter from the developer requesting an amendment to the zoning ordinance. 8. ADJOURNMENT Mayor Wheat adjourned the work session at 8:12 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 8:12 p.m. 2. ITEMS OF COMMUNITY INTEREST Director Awtry provided an overview of the upcoming events 3. CITIZEN COMMENTS No one addressed the Council. 4. CONSENT AGENDA a. Consider approval of the minutes from the meeting on June 18, 2018. b. Consider approval of the minutes from the meeting on August 15, 2018. c. Consider approval of Resolution 18-26, Approving a new branding initiative to include a new municipal logo and branding statement for the Westlake community. d. Consider approval of Ordinance 859, Approving a Right of Way License Agreement with Granada Home Owners Association for the installation, maintenance, and operation of wayfinding signage within Town of Westlake right of way along Solana Boulevard. e. Consider approval of Ordinance 860, Approving a Right of Way License Agreement with Vaquero Home Owners Association for the installation, maintenance, and operation of wayfinding signage within Town of Westlake right of way along FM 1938 and Dove Road. f. Consider approval of Resolution 18-27, Authorizing the Town Manager to enter into an agreement with Precision Landscape Management to provide landscaping service for the plant replacement for Davis Boulevard/FM 1938 from HWY 114 to Randol Mill Road and authorize the Town Manager to make funding changes via change order not to exceed $25,000 on this project. Town Council Minutes 08/27/18 Page 4 of 8 g. Consider approval of Resolution 18-28, Renewing the contract with the City of Keller for police services. h. Consider approval of Resolution 18-29, Authorizing the Town Manager to enter into an agreement with Business Interiors to provide and install the office and living quarters furniture for the Westlake Fire-EMS Station No. 1 project and authorize the Town Manager to make funding changes via change order not to exceed $25,000 on this project. i. Consider approval of Resolution 18-31, Appointing a board member to Texas Student Housing Authority and Texas Student Housing Corporation. MOTION: Council Member Rennhack made a motion to approve the consent agenda. Council Member Belvedere seconded the motion. The motion carried by a vote of 4-0. 5. CONSIDERATION OF ORDINANCE 861, UPDATING THE SOLANA PUBLIC IMPROVEMENT DISTRICT SERVICE AND ASSESSMENT PLAN (SAP) AND ASSESSMENT ROLL. Mrs. Petty, P3 Works, provided an overview of the item. Discussion ensued regarding to property owners, sales of parcels, Exhibit A, and information contained within the report. MOTION: Council Member Stoltenberg made a motion to approve Ordinance 861. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. 6. DISCUSSION AND CONSIDERATION OF A RESOLUTION 18-30, DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE COMBINATION TAX AND SURPLUS REVENUE CERTIFICATES OF OBLIGATION TO FUND THE TOWN OF WESTLAKE'S PROPORTIONAL COSTS RELATED TO THE ENGINEERING AND CONSTRUCTION OF A REGIONAL 30"WATERLINE BY THE CITY OF FORT WORTH. Director Greenwood provided an overview of the items. MOTION: Council Member Rennhack made a motion to approve Resolution 18-30. Council Member Belvedere seconded the motion. The motion carried by a vote of 4-0. Town Council Minutes 08/27/18 Page 5 of 8 7. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 862, AMENDING ORDINANCE 202 APPROVING THE PD1 ZONING DISTRICT BY REPEALING ORDINANCE 529, WHICH APPROVED TWO ADDITIONAL OFFICE BUILDINGS ON LOT 1R, BLOCK 1, WESTLAKE/SOUTHLAKE PARK ADDITION NUMBER ONE. Mayor Wheat read both items 7 and 8 of the agenda. Director Ruthven provided a presentation and overview of the items. Mayor Wheat opened the joint public hearing for item 7 and item 8. No one addressed the Council. Mayor Wheat closed the joint public hearing. MOTION: Council Member Stoltenberg made a motion to approve Ordinance 862. Council Member Rennhack seconded the motion. The motion carried by a vote of 4-0. 8. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 18-32, APPROVING A REPLAT FOR A PLANNED DEVELOPMENT ZONING DISTRICT (PD) FOR AN APPROXIMATELY 71.78-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 1 (PD 1-1). THE PROPERTY IS GENERALLY LOCATED WEST OF STATE HIGHWAY 114 AND NORTH OF SOLANA BLVD. MOTION: Council Member Belvedere made a motion to approve Resolution 18-32. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 4-0. 9. DISCUSSION AND CONSIDERATION TO ACT ON FISCAL YEAR 2018-2019 PROPOSED TAX RATE, TAKE RECORD VOTE AND SET PUBLIC HEARING AND ADOPTION DATES. Staff provided a presentation and overview of the item including additional information as requested during the public forum. Discussion ensued regarding the effective rate, general fund operating forecast, the number of operating days, and roll back rate. MOTION: Council Member Rennhack made a motion that the Town of Westlake propose to adopt a Fiscal Year 2019 total Tax Rate of (not to exceed) $0.15600 which is higher than the Fiscal Year 2019 Effective Tax Rate of$0.13551, and call for two public hearings; the first public hearing to be held on September 10, 2018, at 7:30 p.m., and the second public hearing to be held on Town Council Minutes 08/27/18 Page 6 of 8 September 19, 2018, at 7:30 p.m. Further, a record vote on the tax rate adoption will be held on September 24, 2018, at 6:30 p.m. All meetings will be held in the Town of Westlake 1st Floor Council Chamber at 1500 Solana Boulevard, Building 7, Suite 7100, Westlake, TX 76262. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 4-0. 10. EXECUTIVE SESSION The Council convened into executive session at 9:50 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Charles Schwab - Project Pegasus - BRE Solana - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters—to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation - Town Manager search process 11. RECONVENE MEETING Mayor Wheat reconvened the meeting at 10:35 p.m. 12. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No necessary action. 13. FUTURE AGENDA ITEMS No additional discussion required. Town Council Minutes 08/27/18 Page 7 of 8 14. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 10:35 p.m. APPROVED BY THE TOWN COUNCIL ON SEPTEMBER 24, 2018. ATTEST: Lau a Wheat, Mayor �, Kelly Edwa`r-ds, Town Secretary Town Council Minutes 08/27/18 Page 8 of 8