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08-20-18 WPACAC Min MINUTES OF THE TOWN OF WESTLAKE,TEXAS PUBLIC ART COMPETITION ADVISORY COMMITTEE August 20,2018 PRESENT:Cris Worley Vice Chairperson (Acting as Chairperson), Robin McCaffrey,Judy Deaton; Conferenced In via Phone: Paloma Anoveros (San Francisco, CA), Katie Blair(Austin,TX.),Sue Canterbury(1717 N. Harwood Street, Dallas,TX 75201) ABSENT: Barry Whistler, Rebecca Lawton, Russell Tether OTHERS PRESENT:Tom Brymer,Town Manager,Janet Needham McCaffrey SUMMARY OF MEETING MINUTES: Approval of Minutes: Minutes from the June 18 meeting were presented for approval. Robin McCaffrey made a motion to approve,Sue Canterbury seconded the motion, motion passed unanimously. The meeting focused on two issues as follows: 1. Public Art Competition Web Site Text 2. Public Art Competition RFQ Discussion of Public Art Competition Web Site Text: Robin McCaffrey gave a review of the text he produced for the Public Art Website (including changes made since the June meeting as per Committee direction). Robin pointed out that the he had remedied the"preachy" quality of previous text and made the language more straight forward as the Committee directed. Sue Canterbury went over typo corrections and wording clarifications/changes she had identified. Sue Canterbury's opening comments precipitated a general discussion of the text. Cris Worley began to read through the Web Site Text included in the packet and various Committee members offered changes/additions during such reading and agreement as to making the change was established with each recommendation. Changes made to the Web Site Text include: 1. Typo corrections 2. Word clarifications 3. Deletion of notations carrying over from the initial draft In addition, it was also noted that the issue of funding needed to be addressed.Of specific importance was making sure that the Web Site clearly stated that fund raising would take place for the selected work after it was selected and that funds for the work are,at this time, not available.This should be clearly stated on the Web Site and in the RFQ Text. 1 Tom Brymer felt that the reference to Davis Boulevard should also mention FM 1938 as the FM identity is more commonly known. Sue Canterbury commented that the artist should decide how many people are on their team/ Collaborative. The Committee generally agreed that the artist's group should determine its size and who should be sent to make a presentation. Paloma Anoveros stated that some of this can be addressed in the Frequently Asked Questions Section as well as more clarity regarding the concept of the three tiers in project scale. This started a general discussion of the RFQ Tom Brymer stated that there needs to be language somewhere stating that the selected artist will be required to execute a contract with the Town regarding the art piece to be placed at the location shown in this RFQ. Robin McCaffrey stated that the RFQ needs several additions in order to comport with the latest Web Text. Additions include: 1. Revision of the budget section to correctly identify the tiers 2. Revision of the honorarium portion to show the Semi-finalist Honoraria ($5,000 up to a maximum of 4) and the Finalist Honorarium ($10,000) 3. The number of artists that will be invited to submit a proposal and the selection of a finalist. 4. Inclusion of earlier stated clarity on funding of the art installation and the need to have a contract with the Town. Cris Worley stated that the Committee should put the RFQ and Web Text on the next Committee Agenda for a final review. Robin McCaffrey stated that he had made notation of the recommended changes to the Web Text throughout the course of the meeting and would make these changes as well as coordinate changes and additional information for the final RFQ.The Committee agreed for Robin to take this action. Motions made during the meeting: A motion was made to adjourn the meeting by Robin McCaffrey.Judy Deaton seconded the motion. The motion passed unanimously. APPROVED BY THE PUBLIC ART COMPETITION ADVISORY COMMITTEE ON SEPTEMBER 17, 2018. ECris Worley, Vice Chairman I 3'aet McCaffrey, Secretary 2