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06-18-18 TC Min } MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING June 18, 2018 PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Alesa Belvedere, Carol Langdon, and Rick Rennhack. Michael Barrett arrived at 5:27 p.m. ABSENT: Wayne Stoltenberg OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda DeGan, Town Secretary Kelly Edwards, Town Attorney Stan Lowry, Deputy Fire Chief John Ard, Director of Planning & Development Ron Ruthven, Building Official Pat Cooke, Director of Public Works Jarrod Greenwood, Development Coordinator Nick Ford, Director of Facilities & Parks Troy Meyer, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, Director of Information Technology Jason Power, Director of Human Resources and Administrative Services Todd Wood, and Westlake Academy High School Intern Luke Albritton. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:05 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags. Town Council Minutes 06/18/18 Page 1 of 6 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. 4. DISCUSSION ITEMS a. Presentation and discussion regarding an update to the municipal logo and branding statement for the Westlake community. Director Awtry, Mrs. Beth Owens, Ms. Alexandra Ward, Brandera, provided a presentation and overview of the proposed logo and tag line. Discussion ensued regarding the discussions of the focus group, number of current logos, current town seal, filing with the Secretary of State's office - Trademark division, and adopting the new logo and tagline by resolution in August. b. Presentation and discussion regarding recycling market conditions and proposed rate increase for Solid Waste and Recycling services. Director Greenwood and Mrs. Jeri Harwell, Republic Services, provided a presentation and overview of the item. Discussion ensued regarding landfill capacity, percentage of items returned from China, sorting requires a human, limiting items to recycle, Westlake residents request 3 recycling carts to 1 trash cart, rate comparison of surrounding cities, communicating the message to residents, and adding stickers on the carts. c. Standing Item: Presentation and discussion of development projects per Staff report May 2018 including an Entrada report from the Developer and projects in Planned Development PD 3-5. Director Ruthven provided an overview of the following projects: Entrada: Commercial and residential construction, plans received, permits that have not picked up, parking garage, public infrastructure, on-site superintendent, and surface parking in the gas pad area. Charles Schwab: Construction is reaching the halfway point, roadway paving, and dam construction. The Knolls: They are moving equipment with minimum disturbance to the under growth and additional documents regarding the easement. Town Council Minutes 06/18/18 Page 2of6 Quail Hollow: Infrastructure for the development is complete and two construction permits have been issued. Mayor Wheat would like to continue to discuss pedestrian connectivity. 6. EXECUTIVE SESSION Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Charles Schwab - Project Pegasus - BRE Solana - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Sec. 551.071. Consultation with Attorney to seek advice of counsel on legal matters involving pending or contemplated litigation regarding the Town's Soliciting ordinance. c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation - Town Manager search process 7. RECONVENE MEETING 8. COUNCIL RECAP / STAFF DIRECTION No additional direction 9. ADJOURNMENT Mayor Wheat adjourned the work session at 6:32 p.m. Town Council Minutes 06/18/18 Page 3of6 Regular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 6:32 p.m. 2. ITEMS OF COMMUNITY INTEREST Director Awtry provided an overview of the upcoming events including annual welcome back staff and Board of Trustee Breakfast. Town Manager Brymer introduced Mr. Luke Albritton, Westlake Academy rising Senior who is completing a summer internship at the Town. 3. CITIZEN COMMENTS No one addressed the Council. 4. CONSENT AGENDA a. Consider approval of the minutes from the meeting on May 21, 2018. b. Consider approval of the minutes from the meeting on May 31, 2018. c. Consider approval of Ordinance 857,Amending the Code of Ordinance by repealing and replacing Chapter 2 Administration, by reordering the Chapter and amending Chapter 26 Community Development, Division 2, by deleting and moving Sections 26-57.1; 26-57.2; and 26-59 to Chapter 2. d. Consider approval of Resolution 18-22, Authorizing the Town Manager to enter into a Mutual Aid agreement with Tarrant County for Fire Protection and Emergency Medical Services. e. Consider approval of Resolution 18-23, Authorize the Town Manager to approve change orders in the amount of$184,883 to the agreement with Core Construction For The Construction Of The Westlake Fire-Ems Station No. 1 Project Change Orders Fire-EMS Station 1. f. Consider approval of Ordinance 858, Amending Ordinance No. 756 by Repealing and Replacing Appendix"A", Allied Waste Franchised Town rates, dated December 14, 2015 with Appendix"A", Allied Waste Franchised Town rates, dated July 1, 2018. g. Consider approval of Resolution 18-24, Appointing and Reappointing Various Affiliate boards. MOTION: Council Member Rennhack made a motion to approve the consent agenda. Council Member Barrett seconded the motion. The motion ` carried by a vote of 4-0. Town Council Minutes 06/18/18 Page 4 of 6 S. EXECUTIVE SESSION Council convened into executive session at 6:30 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Charles Schwab - Project Pegasus - BRE Solana b. Sec. 551.071. Consultation with Attorney to seek advice of counsel on legal matters involving pending or contemplated litigation regarding the Town's Soliciting ordinance. c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: - Town Manager evaluation - Town Manager search process 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 9:23 p.m. 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. MOTION: Council Member Belvedere made a motion to repeal Chapter 58 of the Code of Ordinances effectively immediately and directed the Town Attorney to prepare a new ordinance. Council Member Rennhack seconded the motion. The motion carried by a vote of 4-0. S. FUTURE AGENDA ITEMS No additional discussion required. Town Council Minutes 06/18/18 Page 5 of 6 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 9:23 p.m. APPROVED BY THE TOWN COUNCIL ON AUGUST 27, 2018. ATTEST: f(i Laura Wheat, Mayor Kelly Edwa s, Town Secretary Town Council Minutes 06/18/18 Page 6of6