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08-15-18 TC Min MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING August 15, 2018 PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Alesa Belvedere, and Carol Langdon. ABSENT: Wayne Stoltenberg and Rick Rennhack. OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda DeGan, Town Secretary Kelly Edwards, Director of Planning & Development Ron Ruthven, Fire Chief Richard Whitten, Director of Public Works Jarrod Greenwood, Director of Facilities & Parks Troy Meyer, Director of Communications Ginger Awtry, Finance Supervisor Jaymi Ford, Communications Manager Jon Sasser, Director of Information Technology Jason Power, Director of Human Resources and Administrative Services Todd Wood and Management Intern Kirk McDaniel. Workshop Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 1:37 p.m. 2. DISCUSSION OF THE PROPOSED MUNICIPAL BUDGET FOR FISCAL YEAR 2018- 2019, FUNDED AND UNFUNDED (UNDER DISCUSSION) PROJECTS CONTAINED IN THE TOWN'S PROPOSED FIVE (5) YEAR CAPITAL IMPROVEMENT PLAN, AS WELL AS THE OPERATING BUDGET FOR WESTLAKE ACADEMY FOR FISCAL YEAR 2018-2019. Town Manager Brymer, Assistant Town Manager DeGan, Assistant to the Town Manager & Director Greenwood and Supervisor Ford provided a presentation and overview of the proposed budget. Town Council Minutes 08/15/18 Page 1 of 3 Discussion ensued regarding sales and use tax, hotel-motel tax, leasing of building in Solana, the downturn in sales tax, audit payments and refunds, how to determine number of operating days, the current property tax rate, the property tax rate established in 2010, difference of the base budget and proposed budget, and creating a municipally owned fiber optic cable network to service town facilities. Mayor Wheat recessed the meeting at 3:59 p.m. Mayor Wheat reconvened the meeting at 4:18 p.m. Discussion continued regarding the Federal Regulations that prohibit the Town from installing fiber optic cable in Glenwyck, the joint funding of a Ductbank agreement with Glenwyck, FM 1938/Davis Boulevard landscape replacement, and future development. 3. ADJOURNMENT Mayor Wheat adjourned the work session at 5:14 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 5:15 p.m. 2. DISCUSSION AND CONSIDERATION ON FISCAL YEAR 2018-2019 PROPOSED TAX RATE, TAKE RECORD VOTE AND SET PUBLIC HEARING AND ADOPTION DATES. The Council did not take action on this item. 3. DISCUSSION AND CONSIDERATION OF RESOLUTION 18-25, APPROVING THE EXECUTION AND DELIVERY OF A FINANCING AGREEMENT WITH THE TEXAS WATER DEVELOPMENT BOARD REGARDING THE ISSUANCE OF CERTIFICATES OF OBLIGATION BY THE TOWN FOR WATER SYSTEM IMPROVEMENTS AND RELATED ISSUANCE COSTS, AND APPROPRIATING THE OBLIGATIONS OF THE TOWN WITH RESPECT TO SUCH AGREEMENT; AND RESOLVING OTHER MATTERS TO THE SUBJECT. Director Greenwood provided a presentation and overview of the item. Town Council Minutes 08/15/18 Page 2of3 MOTION: Council Member Belvedere made a motion to approve Resolution 18-25. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. 4. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Belvedere made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 5:17 p.m. APPROVED BY THE TOWN COUNCIL ON AUGUST 27, 2018. ATTEST: l�r''t';�,ti ��,> ✓'` Laura Wheat, Mayor Kelly Ldwards, Town Secretary Town Council Minutes 08/15/18 Page 3 of 3