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08-15-18 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion of the Town Council Work Session but not prior to the posted start time. Mission Statement Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesses with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent. Westlake, Texas – “One-of-a-kind community; natural oasis – providing an exceptional level of service.” Page 1 of 3 TOWN OF WESTLAKE, TEXAS Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. TOWN COUNCIL MEETING AGENDA August 15, 2018 1500 Solana Boulevard Building 7, Suite 7100 1st FLOOR, COUNCIL CHAMBER WESTLAKE, TX 76262 Workshop Session: 12:15 p.m. Regular Session: 4:00 p.m. Page 2 of 3 Workshop Session 1. CALL TO ORDER 2. DISCUSSION OF THE PROPOSED MUNICIPAL BUDGET FOR FISCAL YEAR 2018- 2019, FUNDED AND UNFUNDED (UNDER DISCUSSION) PROJECTS CONTAINED IN THE TOWN’S PROPOSED FIVE (5) YEAR CAPITAL IMPROVEMENT PLAN, AS WELL AS THE OPERATING BUDGET FOR WESTLAKE ACADEMY FOR FISCAL YEAR 2018-2019. 3. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. DISCUSSION AND CONSIDERATION ON FISCAL YEAR 2018-2019 PROPOSED TAX RATE, TAKE RECORD VOTE AND SET PUBLIC HEARING AND ADOPTION DATES. 3. DISCUSSION AND CONSIDERATION OF RESOLUTION 18-25, APPROVING THE EXECUTION AND DELIVERY OF A FINANCING AGREEMENT WITH THE TEXAS WATER DEVELOPMENT BOARD REGARDING THE ISSUANCE OF CERTIFICATES OF OBLIGATION BY THE TOWN FOR WATER SYSTEM IMPROVEMENTS AND RELATED ISSUANCE COSTS, AND APPROPRIATING THE OBLIGATIONS OF THE TOWN WITH RESPECT TO SUCH AGREEMENT; AND RESOLVING OTHER MATTERS TO THE SUBJECT. Page 3 of 3 4. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, August 10, 2018, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. The Town of Westlake * 1500 Solana Blvd, Suite 7200 * Westlake, Texas 76262 * www.westlake-tx.org Fiscal Year 2018-2019 Investing in our Community Investing in our Vision DRAFT This page is intentionally blank DRAFT PROPERTY TAX RATE NOTICE TOWN OF WESTLAKE FISCAL YEAR 2018-2019 PROPOSED BUDGET This budget will raise more revenue from property taxes than last years adopted budget by approximately $272,358 which is a 17.10% increase from last year's budget. The property tax revenue to be raised from new property tax roll this year is $50,499. 1 DRAFT This page is intentionally blank 2 DRAFT Town of Westlake Fiscal Year 2018/2019 Proposed Operating Budget Budget Workshop 08-15-18 T RANSMITTAL L ETTER Letter and Summary Financials 1 A LL F UNDS O VERVIEW Program Summary and SLA Form; Property Tax Analysis 2 P ERSONNEL O VERVIEW Program Summary and SLA Form Position Summary; 5 Year Forecast 3 G ENERAL F UND Program Summary and SLA Form 4 E NTERPRISE F UNDS Program Summary and SLA Form 5 I NTERNAL S ERVICE F UNDS Program Summary and SLA Form; Five Year Forecast 6 S PECIAL R EVENUE F UNDS Program Summary and SLA Form 7 D EBT S ERVICE F UNDS Program Summary and SLA Form 8 C APITAL P ROJECT F UNDS Program Summary and SLA Form Five Year Forecast 9 C APITAL I MPROVEMENTS Funded and Unfunded Reports 10 L ONG T ERM F ORECAST 11 F ISCAL & BUDGETARY P OLICIES 12 3 DRAFT This page is intentionally blank 4 DRAFT SECTION 01 5 DRAFT Section 1 Executive Transmittal Letter   August 10th, 2018 Honorable Mayor and Town Council: On behalf of the Town of Westlake’s Department Directors and our staff teams, I am pleased to present the Proposed FY 2018-19 Budget for the Town Council’s consideration. This year’s budget theme is “Investing in our Community. Investing in our Vision”. For the past several budget seasons, we have identified a theme to help communicate the budget message along with the measured growth and development of our community. I. Recent Trends & an Overview of our Community Our community continues to experience growth as evidenced by increased interest from prospective stakeholders looking to call Westlake ‘home’, which places us in a pivotal position to help shape the future of the Town. We have been fortunate to recently partner with Charles Schwab to locate a regional facility within our community and have approved a new residential development, “The Knolls” along Solana Boulevard. These improvements, paired with our new Fire – EMS station continue to place us on a path of development, which has been deliberately managed to support the Council’s Vision for our municipality. The adherence to our community values, Vision statement, Comprehensive Plan, stakeholder feedback, and distinctive design standards have helped create a community that is reflective of our newly presented municipal tagline – “Distinctive by Design”. Our budget theme for this fiscal year further supports those efforts through recommended reinvestment in our service delivery methods, community, vision, infrastructure, and our staff teams. II. Our Value Proposition Westlake’s value proposition is found in the excellent municipal and academic services that are provided to our residents – all at an exceptional price! We have historically maintained the lowest ad valorem tax rate in the Metroplex and should the Council adopt the proposed rate, we will remain in the bottom 5% of rates across the state of Texas. Our community has high expectations for service delivery – both in accessibility, responsiveness, financial stewardship, amenities, distinctive developments, open spaces and education. Those points are born out in the results we receive in our DirectionFinders citizen surveys, through our Parent surveys, and in the academic achievements of our students. In order to maintain the high- quality services our stakeholders expect, this budget recommends an Investment in our Community and an Investment in our Vision through:  Our people and our daily service delivery  Our infrastructure  Our exemplary school 6 DRAFT Section 1 Executive Transmittal Letter   III. Challenges and Fiscal Indicators Challenges remain for us as we look out over the next several years to maintain the value proposition found within Westlake. The areas of focus for our organization during the coming year will include: continued oversight of proposed and in-progress development projects, mobility, fiscal stewardship, enhanced communications with our residents, the continued safety and security of our community, and overall regional growth. This approach will assist us in providing a firm foundation for service delivery and protect the vision the Council established for Westlake. Over the past several budget seasons, staff has identified areas within our five-year financial forecast that need Council review. The same method was used with identification of the following areas to be presented for discussion in the context of our proposed budget: - Proposed ad valorem tax rate recommendation - Review of General Fund - fund balance and projected operating days - Minimum number of reserve operating days based on population formulary - Discussion of base sales tax revenue projections - Rising costs due to State mandates and/or contractual obligations - Funding of public education - Legislative changes relative to local control in coming session - Review of on-going and one-time revenue sources and changes to Fund Balance - Conduit Funds for major repairs of facilities, vehicle replacement, and Capital Improvements IV. Budget Preparation and Recommendations With the presentation of the budget, staff is recommending an increase in the ad valorem assessment from the effective rate of $0.13551 to $0.15600. The additional revenue generated, should the Council approve the increase, would help balance our on-going expenditures with our on-going revenue. The proposed budget would fund our current levels of service without any significant expansion in costs to the General Fund, which are not mandated by the state, required through contractual obligations, or self-funded. Staff also performed an in-depth review of the budget to ensure that we had identified all revenue streams and minimized the impact of commitments to the General Fund. The table below indicates the majority of our categories are: Expenditures On-going One-time Total Payroll & Related $ 276,422 $ 61,439 $ 337,861 Service Level Adjustments 14,504 14,504 Facility Related 261,853 261,853 Development Related 335,510 335,510 Miscellaneous 65,000 65,000 Grand Total $ 552,779 $ 461,949 $ 1,014,728 7 DRAFT Section 1 Executive Transmittal Letter   - Payroll costs reflect an increase based on our annual salary survey and Council policy - On-going Service Level Adjustments (SLA’s) which are minimal (less than $15K) - Lease costs for Town Hall space booked for the full fiscal year and increased maintenance costs for the new Fire-EMS facility - Development costs identified and proposed for funding through one-time money As contained in Council policy, the majority of the revenue funds that would be considered one- time in frequency are transferred out to the Conduit Funds we use to help provide for the replacement of vehicles, address any major maintenance and repairs, or to fund projects in our Capital Improvements Program (CIP). The proposed budget would retain approximately $335,500 of the anticipated one-time revenue to cover costs associated with development and inspection fees that are also considered one-time or infrequent in nature. As a staff team, we believe the proposed budget positions us to continue to meet the service level expectations of the Council and our stakeholders. Our organization provides an excellent array of municipal and academic benefits for those who call Westlake ‘home’ through the utilization of our financial policies, strategic plan, Comprehensive Plan and feedback from our community. All while supporting the vision the Council has set for the community. That vision is: Westlake is an oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever-expanding urban landscape. My thanks to our Councilmembers, our great Leadership Team and Finance Department staff for their commitment to Westlake in helping to ensure our community is “Distinctive by Design”. Thomas E. Brymer Town Manager 8 DRAFT SECTION 02 9 DRAFT Base Proposed Estimated Proposed FY 18/19 Proposed Budget Budget Change Change Budget Budget FY 18/19 FY 18/19 Amount Percent FY 17/18 FY 18/19 FY 17/18 Estimated 1 General Sales Tax 4,550,000 5,600,000 1,050,000 23% 4,950,000 5,600,000 650,000 13% 18% 2 Property Tax 1,585,004 1,864,852 279,848 18% 1,585,004 1,864,852 279,848 18% 6% 3 Charge for Service 3,885,215 3,885,215 - 0% 3,885,215 3,885,215 - 0% 13% 4 Hotel Occupancy Tax 853,600 853,600 - 0%853,600 853,600 - 0% 3% 5 Beverage Tax 62,500 62,500 - 0%62,500 62,500 - 0% 0% 6 Franchise Fees 983,815 983,815 - 0%983,815 983,815 - 0% 3% 7 Permits & Fees Other 259,745 259,745 - 0%259,745 259,745 - 0% 1% 8 Permits & Fees Building 2,229,898 4,357,571 2,127,673 95% 2,151,178 4,357,571 2,206,393 103% 14% 9 Permits & Fees Utility 175,115 274,441 99,326 57%268,115 274,441 6,326 2% 1% 10 Fines & Forfeitures Court 715,570 715,570 - 0%715,570 715,570 - 0% 2% 11 Investment Earnings 316,145 316,145 - 0%316,145 316,145 - 0% 1% 12 Contributions 209,540 209,540 - 0%716,630 209,540 (507,090) -71% 1% 13 Misc Income 129,660 129,660 - 0%135,285 129,660 (5,625) -4% 0% 14 15,955,807 19,512,654 3,556,847 22% 16,882,802 19,512,654 2,629,852 16% 63% 15 Transfers In 2,938,451 5,362,925 2,424,474 83% 4,157,726 5,362,925 1,205,199 29% 17% 16 Other Sources - 5,987,134 5,987,134 100%- 5,987,134 5,987,134 100% 19% 17 2,938,451 11,350,059 8,411,608 100% 4,157,726 11,350,059 7,192,333 173% 37% 18 18,894,258$ $ 30,862,713 11,968,455$ 63% 21,040,528$ 30,862,713$ 9,822,185$ 47% 100% 19 Payroll Salaries and Wages 3,785,780 3,994,572 208,791 6% 3,824,761 3,994,572 169,811 4% 13% 20 Payroll Transfer In from UF/VA (1,046,908) (1,114,192) (67,283) 6% (1,055,775) (1,114,192) (58,417) 6% -4% 21 Payroll Insurance (medical/dental/life)706,882 780,269 73,387 10% 599,995 780,269 180,274 30% 3% 22 Payroll Taxes (workers comp/unemployment)45,885 43,482 (2,403) -5%51,180 43,482 (7,698) -15% 0% 23 Payroll Taxes (social security/medicare)289,156 305,506 16,351 6% 292,253 305,506 13,253 5% 1% 24 Payroll Retirement (TMRS & ICMA)494,996 486,093 (8,903) -2% 495,955 486,093 (9,862) -2% 2% 25 4,275,791 4,495,731 219,940 5% 4,208,369 4,495,731 287,362 7% 16% 26 Debt Service 4,188,440 5,057,296 868,856 21% 4,207,414 5,057,296 849,882 20% 16% 27 Economic Development 136,940 336,940 200,000 146%238,940 336,940 98,000 41% 1% 28 Payroll Transfer Out to GF 1,046,908 1,114,192 67,284 6% 1,055,775 1,114,192 58,417 6% 4% 29 Rent & Utilities 472,326 813,869 341,543 72%663,964 813,869 149,905 23% 3% 30 Repair & Maintenance 386,684 386,684 - 0%381,683 386,684 5,001 1% 1% 31 Services 4,625,048 4,735,548 110,500 2% 4,882,369 4,735,548 (146,821) -3% 15% 32 Supplies 276,216 276,216 - 0%273,218 276,216 2,998 1% 1% 33 Travel & Training 228,910 228,910 - 0%226,920 228,910 1,990 1% 1% 34 11,361,472 12,949,655 1,588,183 14% 11,930,283 12,949,655 1,019,372 9% 45% 35 15,637,262 17,445,386 1,808,124 12% 16,138,652 17,445,386 1,306,734 8% 61% 36 Capital Project Funds 2,499,630 4,676,681 2,177,051 87% 7,934,673 4,676,681 (3,257,992) -41% 16% 37 Capital Outlay 62,745 67,745 5,000 8%62,490 67,745 5,255 8% 0% 38 Capital Maintenance & Replacement 251,975 1,019,450 767,475 305%482,000 1,019,450 537,450 112% 4% 39 2,814,350 5,763,876 2,949,526 105% 8,479,163 5,763,876 (2,715,287) -32% 20% 40 Other Uses - - - 0%- - - 0% 0% 41 Transfers Out 2,938,451 5,362,925 2,424,474 83% 4,157,726 5,362,925 1,205,199 29% 19% 42 2,938,451 5,362,925 2,424,474 83% 4,157,726 5,362,925 1,205,199 29% 19% 43 5,752,801 11,126,801 5,374,000 93% 12,636,889 11,126,801 (1,510,088) -12% 39% 44 21,390,063$ $ 28,572,188 7,182,124$ 34% 28,775,541$ 28,572,188$ (203,353)$ -1% 100% 44 45 (2,495,805)$ $ 2,290,526 4,786,332$ 192% (7,735,013)$ 2,290,526$ 10,025,538$ 130% 46 FUND BALANCE, BEGINNING 20,043,364 20,043,364 - 0% 27,778,377 20,043,364 (7,735,013) -28% 47 17,547,559 22,333,890 4,786,331 27% 20,043,364 22,333,890 2,290,526 11% 48 Restricted/Assigned/Committed Funds - - - 0%- - - 0% 49 17,547,559$ $ 22,333,890 4,786,331$ 27% 20,043,364$ 22,333,890$ 2,290,526$ 11% TOTAL OPERATING EXPENDITURES TOTAL NON-OPERATING EXPENDITURES ALL FUNDS OVERVIEW Program Summary Fiscal Year 2018/2019 TOTAL REVENUES & OTHER SOURCES Total Revenues Total Other Sources SUMMARY EXPENDITURES & OTHER USES REVENUES & OTHER SOURCES Total Payroll and Related Total Operations & Maintenance Total Capital FUND BALANCE, ENDING UNASSIGNED FUND BALANCE, ENDING EXCESS REVENUES OVER(UNDER) EXPENDITURES TOTAL EXPENDITURES & OTHER USES vs SLA Requests based on these numbers BASE VS PROPOSED Total Other Uses REVISION 04 10 DRAFT TOTAL AMOUNT ONE‐TIME ON‐GOING Sales & Use Tax 11.0% $1,050,000 $1,050,000 $0 Property Tax 2.9% $279,848 $0 $279,848 Building Permits and Fees 22.3%$2,127,673 $2,127,673 $0 Permit Fees Utility 1.0%$99,326 $0 $99,326 Other Sources 62.7%$5,987,134 $5,987,134 $0 $9,543,981 $9,164,807 $379,174 percentage 96%4% TOTAL AMOUNT ONE‐TIME ON‐GOING Market Adjustment 4.0%$191,314 $0 $191,314 Performance Pay 1.1%$50,000 $50,000 $0 Additional Positions 0.6%$26,296 $0 $26,296 Other Employee Changes ‐1.0%‐$47,670 $11,439 ‐$59,109 TOTAL $219,940 $61,439 $158,501 percentage 28%72% Debt Payments 18.3% $868,856 $811,280 $57,576 Economic Development 4.2% $200,000 $200,000 $0 Payroll Transfers 1.4%$67,284 $0 $67,284 Rent & Utilities 7.2%$341,543 $0 $341,543 Services 2.3%$110,500 $92,500 $18,000 TOTAL $1,588,183 $1,103,780 $484,403 percentage 69%31% Capital Projects 45.8% $2,177,051 $2,177,051 $0 Capital Outlay 0.1% $5,000 $5,000 $0 M&R Projects 16.1%$767,475 $709,000 $58,475 TOTAL $2,949,526 $2,891,051 $58,475 percentage 98%2% 4,757,649$               4,056,270$                701,379$                   percentage 85%15% TOTAL AMOUNT  ONE‐TIME ON‐GOING  $4,786,332 $5,108,538 ‐$322,205 percentage 107%‐7% Revenues  SUMMARY of ALL SLA FUND CHANGES SERVICE LEVEL ADJUSMENT TYPE does not include transfers in BY GENERAL LEDGER ACCOUNT TYPE TOTAL ALL REVENUES TOTAL ALL EXPENDITURES NET CHANGE TO FUND BALANCE does not include transfers out SERVICE LEVEL ADJUSMENT TYPE Payroll & Related Costs Operating Expenditures Capital Projects 11 DRAFT ACCOUNT NUMBER ACCT DESCRIPTION SLA AMOUNT ONE TIME ON‐GOING Fund/Dept Dept Head DEVELOP 100‐31310‐10‐000 SALES TAX REVENUE 1,050,000      1,050,000      100.10 finance 100‐31315‐10‐000 PROPERTY TAX REVENUES 279,848          ‐                  279,848      100.10 finance ‐                 100‐32210‐12‐000 BUILDING PERMIT REVENUES 2,127,673      2,127,673      ‐               100.12 ron ‐                 100‐41110‐00‐000 PR Market Adjustment (191,314)        ‐                  (191,314)     100.00 n/a ‐                 100‐41110‐00‐000 PR Maintain Current (insurance)(31,225)           ‐                  (31,225)       100.00 n/a ‐                 100‐41110‐00‐000 PR Facilities Clerk to Full Time (26,296)            ‐                  (26,296)       100.17 Troy ‐                 100‐41110‐00‐000 PR Court Judge (acct for full wages in 2019)(18,743)           ‐                  (18,743)       100.15 Jeanie ‐                 100‐41110‐00‐000 PR Management Intern (acct for full wages in 2019)(9,024)             ‐                  (9,024)         100.11 n/a ‐                 100‐41110‐00‐000 PR Public Works Project Mgr OC Pay & Phone Allowance (4,511)             ‐                  (4,511)         100.16 Jarrod ‐                 100‐41110‐00‐000 PR Public Works Technician OC Pay & Phone Allowance (4,346)             ‐                  (4,346)         100.16 Jarrod ‐                 100‐41110‐00‐000 PR Building Official Car Allowance (1,444)             ‐                  (1,444)         100.12 Pat ‐                 100‐41110‐00‐000 PR Public Works Director Car Allowance (1,221)             ‐                  (1,221)         100.16 Jarrod ‐                 100‐41110‐00‐000 PR Assistant Town Manager Car Allowance (1,216)             ‐                  (1,216)         100.11 Amanda ‐                 100‐41110‐00‐000 PR Town Secretary Phone Allowance (1,155)             ‐                  (1,155)         100.13 Kelly ‐                 100‐41110‐00‐000 PR Facilities/Parks Director Car Allowance (611)                 ‐                  (611)             100.17 Troy ‐                 100‐41110‐00‐000 PR Performance Pay (50,000)           (50,000)            ‐               100.00 n/a ‐                 100‐41110‐00‐000 PR Accountant Replacement/Training (11,439)           (11,439)            ‐               100.18 Jaymi ‐                 100‐41110‐00‐000 PR Payroll Transfers IN from UF & VA 66,249             ‐                  66,249        100.17 n/a ‐                 100‐41110‐00‐000 PR Replace FT Marshal with two PT 66,356            66,356        100.15 Jeanie ‐                 100‐44410‐10‐000 Office Rent GF portion (227,945)        ‐                  (227,945)     100.10 finance ‐                 100‐46205‐14‐000 Water Service ‐ Fire Station (5,050)             ‐                  (5,050)         100.14 richard ‐                 100‐46220‐14‐000 Electric Service ‐ Fire Station (5,570)             ‐                  (5,570)         100.14 richard ‐                 100‐46225‐14‐000 Gas Service ‐ Fire Station (5,288)             ‐                  (5,288)         100.14 richard ‐                 100‐43345‐14‐000 Contracted Services Fire Dept (35,000)           (35,000)            ‐               100.14 richard ‐                 100‐43345‐17‐000 Janitorial Service ‐ Fire Station (5,000)             ‐                  (5,000)         100.17 troy ‐                 100‐43348‐17‐000 Landscape ‐ Fire Station (13,000)           ‐                  (13,000)       100.17 troy ‐                 100‐46165‐15‐000 Court Software (25,000)           (25,000)           ‐               100.15 jeanie ‐                 100‐47411‐16‐000 Salt and Sand Spreader (5,000)             (5,000)             ‐               100.16 jarrod ‐                 100‐43249‐12 GIS Fees ‐                  ‐                  ‐               100.12 ron 10,000          100‐43260‐12 Building Inspections ‐                  ‐                  ‐               100.12 ron 62,500          100‐43310‐12 Attorney Boyle & Lowry ‐                  ‐                  ‐               100.12 ron 47,615          100‐43336‐12 Contract Services ‐                  ‐                  ‐               100.12 ron 133,000        100‐43215‐16 Engineering Public Works ‐                  ‐                  ‐               100.16 jarrod 30,000          100‐43245‐12 Consultant Fee ‐                  ‐                  ‐               100.12 ron 33,095          100‐43245‐12 Consultant Fee ‐ Eco Devo ‐                  ‐                  ‐               100.12 ron 7,000             100‐43215‐16 Engineering Plans/Dev ‐                  ‐                  ‐               100.12 ron 12,300          $3,051,234 ‐ $335,510 = $2,715,724 xfr out GENERAL FUND 2,910,728      3,051,234      (140,506)     335,510       2,715,724     220‐42699‐10‐000 Payroll Transfer Out to GF (30,115)            ‐                  (30,115)       220.10 finance ‐                 210‐46527‐10‐000 ED ‐ Schwab Sales Tax (200,000)        (200,000)        210.10 finance 220‐44410‐10‐000 Office Rent VA portion (48,845)           ‐                  (48,845)       220.10 finance ‐                 220‐43531‐22‐000 Marketing & Promotions (32,500)           (32,500)           220.22 ginger ‐                 SPECIAL REVENUE FUNDS (311,460)        (232,500)        (78,960)       ‐                 301‐48840‐10‐000 Bond Principal (21,520)           ‐                  (21,520)       500.16 finance ‐                 DEBT SERVICE FUND (21,520)          ‐                  (21,520)       ‐                 410‐33501‐00‐000‐000000 CAPITAL PROJECT BOND PROCEEDS 3,387,134      3,387,134      ‐               410.00 finance ‐                 410‐73000‐16‐000‐000040 Sam School Road R&D (281,960)        (281,960)        ‐               410.16 jarrod ‐                 410‐73000‐16‐000‐000060 Pearson Lane R&D (404,125)        (404,125)        ‐               410.16 jarrod ‐                 410‐73000‐16‐000‐000075 Flashing Crosswalk Lights (80,000)           (80,000)           ‐               410.16 jarrod ‐                 410‐73000‐16‐000‐000078 Solana Pavement Repair (90,000)           (90,000)            ‐               410.16 jarrod ‐                 410‐73000‐16‐000‐000079 Wyck Hill Pavement Resurface (54,450)           (54,450)            ‐               410.16 jarrod ‐                 410‐73000‐16‐000‐000080 FM1938 Pavement Repairs (80,000)           (80,000)            ‐               410.16 jarrod ‐                 410‐73000‐17‐000‐000077 WA‐Pond Repairs (82,000)           (82,000)           ‐               410.17 troy ‐                 410‐74400‐16‐000‐000020 FM1938 Town Improvements (170,000)        (170,000)        410.16 jarrod 410‐74400‐19‐000‐000042 Trail Connection at 114/Solana (30,000)           (30,000)           ‐               410.19 troy ‐                 410‐74400‐19‐000‐000053 Trail ‐ Dove/Pearson/Aspen (290,016)        (290,016)        ‐               410.19 troy ‐                 410‐74400‐19‐000‐000067 Wayfinding Signage (229,500)        (229,500)        ‐               410.19 troy ‐                 410‐74400‐20‐000‐000081 IT‐Fiber Connectivity (300,000)        (300,000)         ‐               600.20 jason ‐                 412‐43245‐00‐000 Consultant Fees (85,000)           (85,000)           ‐               412.00 troy ‐                 CAPITAL PROJECTS 1,210,083      1,210,083      ‐               ‐                 500‐33501‐16‐000 UTILITY FUND BOND PROCEEDS TWDB 2,600,000      2,600,000      ‐               500.16 jarrod ‐                 500‐36200‐16‐000 DUCT BANK LEASE REVENUES 9,426              ‐                  9,426           500.16 jarrod ‐                 500‐36300‐16‐000 DUCT BANK PERMIT FEE REVENUES 89,900            ‐                  89,900        500.16 jarrod ‐                 500‐48809‐16‐000 DS Fort Worth Water (811,280)        (811,280)         ‐               500.16 finance ‐                 500‐48830‐16‐000 DS Texas Water Dev Board (36,056)           ‐                  (36,056)       500.16 finance ‐                 500‐42699‐10‐000 Payroll Transfer Out to GF (37,168)            ‐                  (37,168)       500.16 finance ‐                 500‐44410‐10‐000 Office Rent UF portion (48,845)           ‐                  (48,845)       500.16 finance ‐                 UTILITY FUND 1,765,977      1,788,720      (22,743)       ‐                 510‐44119‐16‐000‐000015 PW‐Ground Storage Tank (80,000)           (80,000)            ‐               410.16 jarrod ‐                 510‐44123‐16‐000‐000005 PW‐Pump Station Equipment (80,000)           (80,000)           ‐               510.16 jarrod ‐                 600‐43340‐26‐000‐000007 Town ‐ Irrigation R&M (5,000)             ‐                  (5,000)         600.26 troy ‐                 600‐43347‐17‐000‐000024 WA ‐ 15 Ton Split HVAC System (7,500)             ‐                  (7,500)         600.17 troy ‐                 600‐43347‐26‐000‐000032 Town ‐ HVAC System R&M (5,000)             ‐                  (5,000)         600.26 troy ‐                 600‐43405‐20‐000‐000020 IT‐Servers & Network Storage (25,000)           (25,000)            ‐               600.20 jason ‐                 600‐43405‐20‐000‐000027 IT‐Network Equipment (115,000)        (115,000)        ‐               600.20 jason ‐                 600‐43405‐20‐000‐000033 IT‐Server Replacements (15,000)           (15,000)            ‐               600.20 jason ‐                 600‐44306‐17‐000‐000015 WA ‐ Parking Lot R&M (25,000)           (25,000)           ‐               600.17 troy ‐                 600‐44311‐17‐000‐000040 WA ‐ Playground Equipment (5,000)             (5,000)             ‐               600.17 troy ‐                 600‐45305‐20‐000‐000028 IT‐Phone System/Peripheal Devices (60,000)           (60,000)            ‐               600.20 jason ‐                 600‐45904‐17‐000‐000036 WA ‐ Plumbing R&M (6,225)             ‐                  (6,225)         600.17 troy ‐                 600‐45908‐17‐000‐000008 WA ‐ Carpet Flooring (10,000)           (10,000)           . 600.17 troy ‐                 600‐45908‐17‐000‐000010 WA ‐ Lights R&M (7,250)             ‐                  (7,250)         600.17 troy ‐                 600‐45908‐17‐000‐000017 WA ‐ Refurbish Classrooms (9,000)             (9,000)             ‐               600.17 troy ‐                 600‐45908‐17‐000‐000023 WA ‐ Interior Building R&M (9,500)             ‐                  (9,500)         600.17 troy ‐                 600‐45908‐26‐000‐000010 Town ‐ Light R&M (10,000)           ‐                  (10,000)       600.26 troy ‐                 600‐47411‐17‐000‐000055 Town ‐ Two Man Lift (25,000)           (25,000)           ‐               600.17 troy ‐                 600‐47415‐17‐000‐000045 WA ‐ Interior Building (8,000)             ‐                  (8,000)         600.17 troy ‐                 605‐47410‐14‐000 FD‐Ambulance M&R (260,000)        (260,000)        ‐               605.14 richard ‐                 INTERNAL SERVICE FUNDS (767,475)        (709,000)        (58,475)       ‐                 4,786,333      5,108,537      (322,204)     335,510        SLA AMOUNT ONE TIME ON‐GOING DEVELOP SLA DETAIL (one‐time & on‐going revenues & expenditures) 12 DRAFT 1 0.46200 0.45140 0.42750  0.37510  0.29030 0.28930  0.15600  2017 Ad Valorem  Tax  Rate per $100 Southlake Trophy Club Keller Roanoke Haslet Grapevine Westlake $0.16010$0.15684$0.15684$0.15634$0.15634$0.15634$0.13695$0.13615$0.156002011 actual 2012 actual 2013 actual 2014 actual 2015 actual 2016 actual 2017 actual 2018 actual 2019 proposed Property Tax Rate per $100 Assessed Valuation (shown in millions) PROPERTY TAX OVERVIEW This Town has assessed a property tax since FY2011-12. The ad valorem tax rate per $100 of assessed valuation is proposed to increase by $0.01985 for the FY 2018-19 to the proposed tax rate of $.15600 (just under the calculated rollback rate of $.15618). As a reminder, the effective tax rate is the total tax rate calculated to raise the same amount of property tax revenue for the Town from the same properties.   FY 17/18  Adopted Tax Rate   FY 17/18  Proposed Tax Rate     Change Amount   M&O $ 0.11133 $ 0.13201 $ 0.02068  I&S $ 0.02482 $ 0.02399 $(0.00083)   $0.13615 $ 0.15600 $0.01985  The ad valorem tax rate per $100 of assessed valuation for the Town of Westlake continues to be the lowest for municipalities in the immediate area. . The total debt obligation secured by property taxes for various projects totals $287,6990.  2011 CO payment for street projects of $117,796  2013 GO Refunding payment of $169,903 for Arts & Science Center construction. The debt payment for the Science Center was originally paid from the Visitor Association Fund. Based on July 2018 certified values, the Town’s “net taxable value” increased by $68,089,024 over the prior year adjusted information for FY 17-18. This is attributable to  11% increase in residential  1% increase in commercial  3% increase in personal This budget will raise more revenue from property taxes than last year’s adopted budget by approximately $272,358 which is a 17.10% increase from last year's budget. The property tax revenue to be raised from new property tax roll this year is $50,499. Proposed 2018 Rate .15600 13 DRAFT Based on July Report FY10/11 Actual FY11/12 Actual FY12/13 Actual FY13/14 Actual FY14/15 Actual FY15/16 Actual FY16/17 Actual FY17/18 Estimated FY18/19 Proposed 1,025,535,296$ 1,090,892,532$ 1,209,948,755$ 1,227,858,917$ 1,248,082,317$ 1,274,372,828$ 1,393,675,563$ 1,500,997,347$ 1,613,210,908$ amount change 65,357,236$ 119,056,223$ 17,910,162$ 20,223,400$ 26,290,511$ 119,302,735$ 107,321,784$ 112,213,561$ percent change 6% 11% 1% 2% 2% 9% 8% 7% $ cumulative chg 65,357,236$ 184,413,459$ 202,323,621$ 222,547,021$ 248,837,532$ 368,140,267$ 475,462,051$ 587,675,612$ % cumulative chg 6% 18% 20% 22% 24% 36% 46% 57% Based on "Estimated Net Taxable Value " July report FY10/11 Actual FY11/12 Actual FY12/13 Actual FY13/14 Actual FY14/15 Actual FY15/16 Actual FY16/17 Actual FY17/18 Estimated FY18/19 Proposed Total Taxable Values 796,958,772$ 937,254,545$ 856,969,250$ 889,054,513$ 920,188,732$ 943,308,794$ 1,124,442,640$ 1,207,702,471$ 1,275,791,495$ amount change 140,295,773$ (80,285,295)$ 32,085,263$ 31,134,219$ 23,120,062$ 181,133,846$ 83,259,831$ 68,089,024$ percent change 18% -9% 4% 4% 3% 19% 7% 6% $ cumulative chg 140,295,773$ 60,010,478$ 92,095,741$ 123,229,960$ 146,350,022$ 327,483,868$ 410,743,699$ 478,832,723$ % cumulative chg 18% 8% 12% 15% 18% 41% 52% 60% Residential 454,890,952$ 463,311,801$ 473,314,728$ 494,062,920$ 530,229,036$ 575,082,645$ 698,417,863$ 767,773,180$ 855,993,179$ amount change 8,420,849$ 10,002,927$ 20,748,192$ 36,166,116$ 44,853,609$ 123,335,218$ 69,355,317$ 88,219,999$ percent change 2% 2% 4% 7% 8% 21% 10% 11% $ cumulative chg 8,420,849$ 18,423,776$ 39,171,968$ 75,338,084$ 120,191,693$ 243,526,911$ 312,882,228$ 401,102,227$ % cumulative chg 2% 4% 9% 17% 26% 54% 69% 88% Commercial 354,362,708$ 398,732,749$ 309,259,502$ 288,880,663$ 288,318,142$ 313,905,939$ 319,566,649$ 334,367,110$ 337,279,443$ amount change 44,370,041$ (89,473,247)$ (20,378,839)$ (562,521)$ 25,587,797$ 5,660,710$ 14,800,461$ 2,912,333$ percent change 13% -22% -7% 0% 9% 2% 5% 1% $ cumulative chg 44,370,041$ (45,103,206)$ (65,482,045)$ (66,044,566)$ (40,456,769)$ (34,796,059)$ (19,995,598)$ (17,083,265)$ % cumulative chg 13%-13%-18%-19%-11%-10%-6%-5% Personal 73,238,159$ 86,462,635$ 102,298,461$ 115,051,251$ 110,305,420$ 86,780,414$ 129,527,089$ 112,515,566$ 116,007,662$ amount change 13,224,476$ 15,835,826$ 12,752,790$ (4,745,831)$ (23,525,006)$ 42,746,675$ (17,011,523)$ 3,492,096$ percent change 18%18%12%-4%-21%49%-13%3% $ cumulative chg 13,224,476$ 29,060,302$ 41,813,092$ 37,067,261$ 13,542,255$ 56,288,930$ 39,277,407$ 42,769,503$ % cumulative chg 18%40%57%51%18%77%54%58% Ag Properties 263,775$ 263,775$ 269,301$ 274,698$ 257,671$ 246,487$ 219,661$ 208,877$ 203,351$ Based on July Report New Residential 19,299,376$ 14,557,925$ 17,679,732$ 18,340,000$ 28,002,713$ 39,358,755$ 56,221,461$ 29,301,506$ 30,734,175$ amount change (4,741,451)$ 3,121,807$ 660,268$ 9,662,713$ 11,356,042$ 16,862,706$ (26,919,955)$ 1,432,669$ percent change -25% 21% 4% 53% 41% 43% -48% 5% $ cumulative chg (4,741,451)$ (1,619,644)$ (959,376)$ 8,703,337$ 20,059,379$ 36,922,085$ % cumulative chg -25% -8% -5% 45% 104% 191% New Commercial 2,905,474$ 63,612,427$ 24,418,346$ 1,148,172$ -$ -$ -$ 13,586,641$ 2,201,041$ amount change 60,706,953$ (39,194,081)$ (23,270,174)$ (1,148,172)$ -$ -$ 13,586,641$ (11,385,600)$ percent change 2089% -62% -95% -100% 0% 100% 200% 300% $ cumulative chg 60,706,953$ 21,512,872$ (1,757,302)$ (2,905,474)$ (2,905,474)$ (2,905,474)$ 10,681,167$ (704,433)$ % cumulative chg 2089% 740% -60% -100% -100% -100% 368% -24% Based on July Report FY10/11 Actual FY11/12 Actual FY12/13 Actual FY13/14 Actual FY14/15 Actual FY15/16 Actual FY16/17 Actual FY17/18 Estimated FY18/19 Proposed Avg Market Value 1,354,987$ 1,359,897$ 1,365,344$ 1,416,737$ 1,472,247$ 1,492,650$ 1,803,855$ 1,758,822$ 1,814,031$ amount change 4,910$ 5,447$ 51,393$ 55,510$ 20,403$ 311,205$ (45,033)$ 55,209$ percent change 0.36% 0.40% 3.76% 3.92% 1.39% 20.85% -2.50% 3.14% $ cumulative chg 4,910$ 10,357$ 61,750$ 117,260$ 137,663$ 448,868$ 403,835$ 459,044$ % cumulative chg 0% 1% 5% 9% 10% 33% 30% 34% Based on July Report FY10/11 Actual FY11/12 Actual FY12/13 Actual FY13/14 Actual FY14/15 Actual FY15/16 Actual FY16/17 Actual FY17/18 Estimated FY18/19 Proposed Avg Taxable Value 1,152,595$ 1,163,219$ 1,166,338$ 1,203,398$ 1,247,251$ 1,270,576$ 1,425,943$ 1,451,120$ 1,510,238$ Tax Payment 1,845$ 1,460$ 1,463$ 1,510$ 1,560$ 1,589$ 1,562$ 1,581$ 1,885$ amount change (386)$ 4$ 46$ 50$ 29$ (27)$ 18$ 304$ percent change -20.91% 0.27% 3.18% 3.31% 1.87% -1.69% 1.17% 19.25% APPRAISED VALUES AVERAGE MARKET VALUE PER HOME AD VALOREM TAX PAYMENT ON AVERAGE HOME VALUE (w/homestead exemption) AD VALOREM PROPERTY TAX NINE YEAR ANALYSIS Fiscal Year 2017/2018 Homestead exemption 20% Over 65 exemption - $10,000 NEW NET TAXABLE VALUE NET TAXABLE VALUES (these values will not always total due to incomplete accounts, cases before ARB, etc) 14 DRAFT AD VALOREM PROPERTY TAX NINE YEAR ANALYSIS Fiscal Year 2017/2018 Homestead exemption 20% Over 65 exemption - $10,000 FY10/11 Actual FY11/12 Actual FY12/13 Actual FY13/14 Actual FY14/15 Actual FY15/16 Actual FY16/17 Actual FY17/18 Estimated FY18/19 Proposed Total Revenue 1,257,246$ 1,442,069$ 1,366,542$ 1,353,355$ 1,432,916$ 1,479,452$ 1,577,814$ 1,585,004$ 1,864,852$ amount change 184,823$ (75,527)$ (13,187)$ 79,561$ 46,536$ 98,362$ 7,191$ 279,848$ percent change 14.70% -5.24% -0.96% 5.88% 3.25% 6.65% 0.46% 17.66% New Residential 30,898$ 22,833$ 27,729$ 28,764$ 43,779$ 61,533$ 76,995$ 39,894$ 47,945$ amount change (8,066)$ 4,896$ 1,036$ 15,015$ 17,754$ 15,462$ (37,101)$ 8,051$ percent change -26.10% 21.44% 3.73% 52.20% 40.55% 25.13% -48.19% 20.18% New Commercial 4,652$ 99,770$ 38,298$ 1,801$ -$ -$ -$ 18,498$ 3,434$ amount change 95,118$ (61,472)$ (36,497)$ (1,801)$ -$ -$ 18,498$ (15,065)$ percent change 2044.82% -61.61% -95.30% -100.00% 0.00% 100.00% 200.00% 300.00% Raised from New 35,550$ 122,602$ 66,027$ 30,565$ 43,779$ 61,533$ 76,995$ 58,392$ 51,379$ Raised from Existing 1,221,696$ 1,319,467$ 1,300,516$ 1,322,790$ 1,389,137$ 1,417,919$ 1,500,818$ 1,526,612$ 1,813,473$ FY10/11 Actual FY11/12 Actual FY12/13 Actual FY13/14 Actual FY14/15 Actual FY15/16 Actual FY16/17 Actual FY17/18 Estimated FY18/19 Proposed General Fund 0.15620$ 0.13835$ 0.14197$ 0.13907$ 0.13710$ 0.13947$ 0.12882$ 0.11133$ 0.13201$ Debt Service 0.00390 0.01849 0.01487 0.01777 0.01924 0.01687 0.00813 0.02482 0.02399 TOTAL 0.16010$ 0.15684$ 0.15684$ 0.15684$ 0.15634$ 0.15634$ 0.13695$ 0.13615$ 0.15600$ amount change (0.00326) - - (0.00050) - (0.01939) (0.00080) 0.01985 percent change -2.04%0.00%0.00%-0.32%0.00%-12.40%-0.58%14.58% TAX RATE 0.16010$ 0.17944$ 0.19326$ 0.16070$ 0.15634$ 0.15677$ 0.13695$ 0.13615$ 0.15600$ FY10/11 Actual FY11/12 Actual FY12/13 Actual FY13/14 Actual FY14/15 Actual FY15/16 Actual FY16/17 Actual FY17/18 Estimated FY18/19 Proposed General Fund 97.56% 88.21% 90.52% 88.67% 87.69% 89.21% 94.06% 81.77% 84.62% Debt Service 2.44% 11.79% 9.48% 11.33% 12.31% 10.79% 5.94% 18.23% 15.38% TOTAL 100% 100% 100% 100% 100% 100% 100% 100% 100% FY10/11 Actual FY11/12 Actual FY12/13 Actual FY13/14 Actual FY14/15 Actual FY15/16 Actual FY16/17 Actual FY17/18 Estimated FY18/19 Proposed General Fund 1,226,689$ 1,271,975$ 1,236,978$ 1,198,373$ 1,256,795$ 1,318,059$ 1,482,625$ 1,318,825$ 1,577,153$ Debt Service 30,558$ 170,094$ 129,565$ 154,982$ 176,121$ 161,393$ 95,189$ 266,179$ 287,699$ TOTAL 1,257,246$ 1,442,069$ 1,366,542$ 1,353,355$ 1,432,916$ 1,479,452$ 1,577,814$ 1,585,004$ 1,864,852$ amount change 184,823$ (75,527)$ (13,187)$ 79,561$ 46,536$ 98,362$ 7,191$ 279,848$ percent change 14.70% -5.24% -0.96% 5.88% 3.25% 6.65% 0.46% 17.66% TOTAL TAX REVENUE GENERATED TAX RATE DISTRIBUTION AMOUNT TAX RATE DISTRIBUTION PERCENT TAX REVENUE BY FUND TYPE 15 DRAFT This page is intentionally blank 16 DRAFT SECTION 03 17 DRAFT Base Proposed Estimated Proposed FY 18/19 Proposed Budget Budget Change Change Budget Budget End Period End Period Amount Percent FY 17/18 FY 18/19 FY 17/18 Estimated 1 Full-Time Regular Wages 3,348,865 3,472,786 123,921 4% 3,408,814 3,472,786 63,972 2% 2 Full-Time Overtime Wages 134,475 121,725 (12,751) -9%133,131 121,725 (11,406) -9% 3 Part-Time Regular Wages 247,182 290,025 42,843 17%231,976 290,025 58,049 25% 4 Premium Pay 16,477 21,476 4,998 30%13,560 21,476 7,916 58% 5 Auto Allowance 31,100 34,800 3,700 12%29,600 34,800 5,200 18% 6 Cell Phone Allowance 7,680 11,760 4,080 53%7,680 11,760 4,080 53% 7 Performance Pay - 42,000 42,000 100%- 42,000 42,000 100% 8 Operating Xfr in for PR Costs (1,046,908) (1,114,192) (67,283) 6% (1,055,775) (1,114,192) (58,417) 6% 9 2,738,872 2,880,380 141,508 5% 2,768,986 2,880,380 111,394 4% 10 Medical Insurace 640,674 711,266 70,592 11%544,606 711,266 166,660 31% 11 Dental Insurance 31,175 32,862 1,686 5%29,115 32,862 3,747 13% 12 LTD/AD&D/Life Insurance 35,033 36,141 1,109 3%26,274 36,141 9,867 38% 13 706,882 780,269 73,387 10%599,995 780,269 180,274 30% 14 Social Security 234,408 247,663 13,255 6%236,919 247,663 10,744 5% 15 Medicare 54,747 57,843 3,096 6%55,334 57,843 2,509 5% 16 Unemployment Taxes 8,870 9,517 647 7%8,790 9,517 727 8% 17 Worker's Compensation 37,015 33,966 (3,050) -8%42,390 33,966 (8,424) -20% 18 335,041 348,989 13,948 4%343,433 348,989 5,556 2% 19 TMRS 470,726 461,823 (8,903) -2%468,685 461,823 (6,862) -1% 20 ICMA 457 Plan 24,270 24,270 - 0%27,270 24,270 (3,000) -11% 21 494,996 486,093 (8,903) -2%495,955 486,093 (9,862) -2% 22 23 4,275,791$ 4,495,731$ 219,940$ 5% 4,208,369$ 4,495,731$ 287,362$ 7% 24 Transfer from Visitor Fund to GF 525,051 555,167 30,116 6%518,510 555,167 36,657 7% 25 Transfer from Utility Fund to GF 521,857 559,024 37,168 7%482,700 559,024 76,324 16% 26 1,046,908$ 1,114,192$ 67,284$ 6% 1,001,210$ 1,114,192$ 112,982$ 11% 27 5,322,698$ 5,609,923$ 287,225$ 5% 5,209,579$ 5,609,923$ 400,344$ 8% TRANSFRS INTO GENERAL FUND TOTAL PAYROLL IMPACT SLA Requests based on these numbersPayroll & Related Program Summary Total Base Wages Total Retirement TOTAL GENERAL FUND IMPACT Scenario 02A Hybrid vs BASE VS PROPOSED Total Insurance Total Taxes 18 DRAFT Assistant .50 C ITIZENS OF W ESTLAKE Finance ASSISTANT TOWN MANAGER Fire Chief Human Resources Public Works Planning & Development Town Secretary Supervisor Lead Court Clerk Marshal Communications Information Technology Police Services (contracted thru the City of Keller) Manager TOWN MANAGER Facilities Maintenance .50 Lieutenants (3) 1 Part Time Court Clerk Court Administrator PT Firefighter Paramedics 24 Academic Accounting Tech II WA Technician Change Assistant from PT to FT Advisory Boards And Committees Town Attorney Court Judge Texas Student Housing Deputy Chief Fire Marshal Technician Coordinator Building Inspector Permit Clerk Coordinator Municipal Accounting Tech II Intern .50 This organizational chart is a visual depiction of the way work is distributed within the Town of Westlake. It is also meant to be a tool to help enhance our working relationship with our customers, students and stake-holders, and to clear channels of communications to better accomplish our goals and objectives. Assistant .50 M AYOR AND T OWN C OUNCIL Project Manager Parks and Recreation .50 FT Firefighter Paramedics 9 WA Coordinator WA Technician Network Manager HR Generalist 1 Part Time Court Clerk 19 DRAFT Dept Position FY 17-18 Estimated FY 18-19 PROPOSED change FY 19-20 Projected FY 20-21 Projected FY 21-22 Projected FY 22-23 Projected 10 GENERAL ADMINISTRATIVE Administrative Assistant 1.00 1.00 - Miriam 1.00 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 11 TOWN MANAGER'S OFFICE Town Manager 1.00 1.00 - Tom 1.00 1.00 1.00 1.00 Assistant Town Manager 1.00 1.00 - Amanda 1.00 1.00 1.00 1.00 Administrative Assistant 0.50 0.50 - Tanya 0.50 0.50 0.50 0.50 Part-Time Interns 0.25 0.25 - Kirk 0.25 0.25 0.25 0.25 2.75 2.75 - 2.75 2.75 2.75 2.75 12 PLANNING & DEVELOPMENT Planning & Development Director 1.00 1.00 - Ron 1.00 1.00 1.00 1.00 Development Coordinator 1.00 1.00 - Nick 1.00 1.00 1.00 1.00 Chief Building Official 1.00 1.00 - Pat 1.00 1.00 1.00 1.00 Permitting Clerk 1.00 1.00 - Dottie 1.00 1.00 1.00 1.00 4.00 4.00 - 4.00 4.00 4.00 4.00 13 TOWN SECRETARY'S OFFICE Town Secretary 1.00 1.00 - Kelly 1.00 1.00 1.00 1.00 Administrative Assistant 0.50 0.50 - Tanya 0.50 0.50 0.50 0.50 1.50 1.50 - 1.50 1.50 1.50 1.50 14 FIRE/EMS DEPARTMENT Fire Chief 1.00 1.00 - Richard 1.00 1.00 1.00 1.00 Fire Marshal/Deputy Chief 1.00 1.00 - John 1.00 1.00 1.00 1.00 Lt. Firefighter/Paramedics 3.00 3.00 - SE, CG, DR 4.00 4.00 4.00 4.00 Clerk/Admin Assistant - - - Additional 0.50 0.50 1.00 1.00 Fire Inspector/Pub Ed Sp - - - Additional - 1.00 1.00 1.00 Driver Engineers - - - Additional - - 3.00 3.00 Firefighter/Paramedics 10.50 10.50 - Additional 12.00 16.00 17.00 20.00 15.50 15.50 - 18.50 23.50 28.00 31.00 15 MUNICIPAL COURT OFFICE Court Administrator 1.00 1.00 - Jeanie 1.00 1.00 1.00 1.00 Deputy Clerk 1.00 - (1.00) Martha - - - - Lead Clerk - 1.00 1.00 Martha 1.00 1.00 1.00 1.00 Marshal Full time 1.00 - (1.00) Troy C.- - - - Marshal Part Time 1 - - 0.15 Norris 0.15 0.15 0.15 0.15 Marshal Part Time 2 - - 0.10 Wells 0.10 0.10 0.10 0.10 Court Judge 0.25 0.25 - Judge 0.25 0.25 0.25 0.25 Clerk 1 Part Time 0.50 0.50 - Vickie 0.50 0.50 0.50 0.50 Clerk 2 Full Time 0.50 0.50 - Christy 0.50 0.50 0.50 0.50 4.25 3.25 (0.75) 3.50 3.50 3.50 3.50 16 PUBLIC WORKS OFFICE Public Works Director 1.00 1.00 - Jarrod 1.00 1.00 1.00 1.00 Utility Technician 1.00 1.00 - Paul 1.00 1.00 1.00 1.00 Utility Billing Coordinator 1.00 1.00 - Dianna 1.00 1.00 1.00 1.00 Project Manager 1.00 1.00 - Korey 1.00 1.00 1.00 1.00 4.00 4.00 - 4.00 4.00 4.00 4.00 Current Year Staffing not reflected in long term forecast PERSONNEL STAFFING by DEPARTMENT & POSITION GROWTH MODEL STAFFING 20 DRAFT Dept Position FY 17-18 Estimated FY 18-19 PROPOSED change FY 19-20 Projected FY 20-21 Projected FY 21-22 Projected FY 22-23 Projected Current Year Staffing not reflected in long term forecast PERSONNEL STAFFING by DEPARTMENT & POSITION GROWTH MODEL STAFFING 17 FACILITIES MAINTENANCE Facilities Maintenance Director 0.50 0.50 - Troy M.0.50 0.50 0.50 0.50 Part-Time Summer Technicians 0.25 0.25 - varies 0.25 0.25 0.25 0.25 Clerk/Admin Assistant 0.50 1.00 0.50 Chg to FTE 1.00 1.00 1.00 1.00 1.25 1.75 0.50 1.75 1.75 1.75 1.75 18 FINANCE OFFICE Finance Director 1.00 1.00 - Debbie 1.00 1.00 1.00 1.00 Finance Supervisor 1.00 1.00 - Jaymi 1.00 1.00 1.00 1.00 Accounting Tech - - Additional 1.00 1.00 1.00 1.00 Accounting Tech Municipal 1.00 1.00 - Melinda 1.00 1.00 1.00 1.00 Accounting Tech Academic 1.00 1.00 - Marlene 1.00 1.00 1.00 1.00 4.00 4.00 - 5.00 5.00 5.00 5.00 19 PARKS & RECREATION OFFICE Parks & Recreation Director 0.50 0.50 - Troy M.0.50 0.50 0.50 0.50 Park Technician - - - - - - - 0.50 0.50 - 0.50 0.50 0.50 0.50 20 INFORMATION TECHNOLOGY Information Technology Director 1.00 1.00 - Jason 1.00 1.00 1.00 1.00 IT Position - - - Additional - - 1.00 1.00 Network Administrator 1.00 1.00 - Duston 1.00 1.00 1.00 1.00 2.00 2.00 - 2.00 2.00 3.00 3.00 21 HUMAN RESOURCES OFFICE Human Resources Director 1.00 1.00 - Todd 1.00 1.00 1.00 1.00 HR Generalist 1 1.00 1.00 - Blair 1.00 1.00 1.00 1.00 HR Generalist 2 - - - Additional - 1.00 1.00 1.00 2.00 2.00 - 2.00 3.00 3.00 3.00 22 COMMUNICATIONS OFFICE Communications Director 1.00 1.00 - Ginger 1.00 1.00 1.00 1.00 Manager 1.00 1.00 - Jon 1.00 1.00 1.00 1.00 Assistant - - - Additional 0.50 0.50 0.50 0.50 Marketing - - - Additional - 1.00 1.00 1.00 2.00 2.00 - 2.50 3.50 3.50 3.50 Grand Total All Positions 44.75 44.25 (0.25) 49.00 56.00 61.50 64.50 4.75 7.00 5.50 3.00 GROWTH MODEL STAFFING not reflected in long term forecast additional 20 employees 21 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: Payroll Impact to the budget Expense Impact to the budget Expenditure Reductions/Increased Revenues 41510 per year $0 $0 $0 $0 $0 $0 Total Expenditure Reductions/Revenue Enhancements Computer Equip/Software Office Supplies Training FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 $0 $0 $16Medicare PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Increase Car Allowance for Asst Town Manager Base Annual Salary Over Time: DescriptionAccount FY 22/23 FY 23/24 $0 $0.00Reclass from:Duration:0 Amanda Degan Friday, July 13, 2018 0 Intended Result: 0 0 Dept No/Name: FY 23/24 $1,246 $0 $0 $1,201 $0 $1,201 $1,292 $0 $0 $1,388$1,246 $0 $1,438$1,292 $0 $1,339SUMMARY OPERATING IMPACT TO THE BUDGET 41120 per year $0 $0 $0 $0 $0Premium Pay for On Call Overtime Pay $0 $0 $0 $0 $0 $0 $0 $0 $0 SUMMARY OPERATING IMPACT TO THE BUDGET Account per year $0 PAY PERIOD & ANNUAL INFORMATION $1,292 $0 $127 Regular Hours: Premium Hours: Overtime Hours: BUDGET IMPACT and FORECAST $0 $1,196$1,037 $0 $1,339 Replacement For: Position Type: 0 RATE OF PAY $0 $1,438 $0 $0 Today's Date: $0 41640 People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name: EMPLOYEE TYPE Was this position forecasted?Pay Periods: EMPLOYEE POSITION INFORMATION Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION 0 $0 $0 per year 11 - Administrative $0 $0$0 per year $0 per year $0 $0 $0 per year $0 $0 $0 $64 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,339 $1,388 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,438 $0 $1,388 $0 $17 $0$0 $1,201 $0 $0 $0 $2 $0 $1,246 $0 $122 $132 $1,114 $0 Phone Allowance FY 19/20 Auto Allowance 42310 12.25% $0 $0 $0 $0 $0 $0 $0 $18 $67 $0 $0 $0 $0 $0 FY 18/19 FY 20/21 FY 21/22 Life Insurance 0 $0 42220 1.45%$15 $17 $0 42210 6.20%$62 $69 $72 41110 per year $0 $0 $1,154 41641 $0 per year $1,000 $1,074 TMRS Social Security 42510 42110 per year $0 $0 $0 0.232%$2 $2 $3 42130 per year $0 $0 $0 $0 Medical Insurance Dental Insurance Unemployment $0per year42111 $74 $18 $147 $0 $0 $0 $0 $0 $136 $141 $3 $0 $3 $0 $0 $0 $0 42610 46190 46105 45830 46115 46115 43405 per year $0 1.04 per year $0 per year $0per year Dues Subscriptions Workers Compensation $0per yearMisc Uniforms Total Payroll & Related Taxes & Insurance acct 0.00 $0 acct per year $0 acct acct per yeardescription description description description Total Expenditures for Employee 22 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: $0 $0 PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Increase Car Allowance for Asst Town Manager Over Time:$0.00Reclass from:Duration:0 Amanda Degan Friday, July 13, 2018 0 Intended Result: 0 0 Dept No/Name: PAY PERIOD & ANNUAL INFORMATION Regular Hours: Premium Hours: Overtime Hours: Replacement For: Position Type: 0 RATE OF PAY Today's Date: People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name: EMPLOYEE TYPE Was this position forecasted?Pay Periods: EMPLOYEE POSITION INFORMATION Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION 0 11 - Administrative $00 $0 JOB POSITION DUTIES AND REQUIREMENTS EDUCATION REQUIRED EXPERIENCE REQUIRED SPECIAL REQUIREMENTS, CERTIFICATIONS, LICENSES RETURN TO TOP n/a DETAILED JUSTIFICATION FOR THIS PERSONNEL CHANGE n/a n/a n/a Increase all car allowances to $500 per month = $6000 per year 23 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: Payroll Impact to the budget Expense Impact to the budget Expenditure Reductions/Increased Revenues 41510 per year $0 $0 $0 $0 $0 $0 Total Expenditure Reductions/Revenue Enhancements Computer Equip/Software Office Supplies Training FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 $0 $0 $19Medicare PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Increase Car Allowance for Building Official Base Annual Salary Over Time: DescriptionAccount FY 22/23 FY 23/24 $0 $0.00Reclass from:Duration:0 Pat Cooke Friday, July 13, 2018 0 Intended Result: 0 0 Dept No/Name: FY 23/24 $1,495 $0 $0 $1,442 $0 $1,442 $1,550 $0 $0 $1,665$1,495 $0 $1,726$1,550 $0 $1,606SUMMARY OPERATING IMPACT TO THE BUDGET 41120 per year $0 $0 $0 $0 $0Premium Pay for On Call Overtime Pay $0 $0 $0 $0 $0 $0 $0 $0 $0 SUMMARY OPERATING IMPACT TO THE BUDGET Account per year $0 PAY PERIOD & ANNUAL INFORMATION $1,550 $0 $152 Regular Hours: Premium Hours: Overtime Hours: BUDGET IMPACT and FORECAST $0 $1,436$1,244 $0 $1,606 Replacement For: Position Type: 0 RATE OF PAY $0 $1,726 $0 $0 Today's Date: $0 41640 People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name: EMPLOYEE TYPE Was this position forecasted?Pay Periods: EMPLOYEE POSITION INFORMATION Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION 0 $0 $0 per year 12 - Planning & Development $0 $0$0 per year $0 per year $0 $0 $0 per year $0 $0 $0 $77 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,606 $1,665 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,726 $0 $1,665 $0 $20 $0$0 $1,442 $0 $0 $0 $3 $0 $1,495 $0 $147 $158 $1,336 $0 Phone Allowance FY 19/20 Auto Allowance 42310 12.25% $0 $0 $0 $0 $0 $0 $0 $21 $80 $0 $0 $0 $0 $0 FY 18/19 FY 20/21 FY 21/22 Life Insurance 0 $0 42220 1.45%$17 $21 $0 42210 6.20%$74 $83 $86 41110 per year $0 $0 $1,385 41641 $0 per year $1,200 $1,289 TMRS Social Security 42510 42110 per year $0 $0 $0 0.232%$3 $3 $3 42130 per year $0 $0 $0 $0 Medical Insurance Dental Insurance Unemployment $0per year42111 $89 $22 $176 $0 $0 $0 $0 $0 $164 $170 $3 $0 $3 $0 $0 $0 $0 42610 46190 46105 45830 46115 46115 43405 per year $0 1.04 per year $0 per year $0per year Dues Subscriptions Workers Compensation $0per yearMisc Uniforms Total Payroll & Related Taxes & Insurance acct 0.00 $0 acct per year $0 acct acct per yeardescription description description description Total Expenditures for Employee 24 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: $0 $0 PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Increase Car Allowance for Building Official Over Time:$0.00Reclass from:Duration:0 Pat Cooke Friday, July 13, 2018 0 Intended Result: 0 0 Dept No/Name: PAY PERIOD & ANNUAL INFORMATION Regular Hours: Premium Hours: Overtime Hours: Replacement For: Position Type: 0 RATE OF PAY Today's Date: People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name: EMPLOYEE TYPE Was this position forecasted?Pay Periods: EMPLOYEE POSITION INFORMATION Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION 0 12 - Planning & Development $00 $0 JOB POSITION DUTIES AND REQUIREMENTS EDUCATION REQUIRED EXPERIENCE REQUIRED SPECIAL REQUIREMENTS, CERTIFICATIONS, LICENSES RETURN TO TOP n/a DETAILED JUSTIFICATION FOR THIS PERSONNEL CHANGE n/a n/a n/a Increase all car allowances to $500 per month = $6000 per year 25 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: Payroll Impact to the budget Expense Impact to the budget Expenditure Reductions/Increased Revenues Intended Result: Total Expenditures for Employee Total Payroll & Related Taxes & Insurance SUMMARY OPERATING IMPACT TO THE BUDGET $0 $0 Pay Periods: $0 $0.00Reclass from:Duration:0 0 0 0 $0 Base Annual Salary Premium Pay for On Call Auto Allowance 41510 per year $0 $0 $0 $0 $0 $0 Total Expenditure Reductions/Revenue Enhancements Computer Equip/Software Office Supplies Training Dues Subscriptions Uniforms Misc description $62 per year $122 Overtime Pay PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Add Phone Allowance to Town Secretary FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 SUMMARY OPERATING IMPACT TO THE BUDGET Account 41120 per year $0 $0 $0 $0 $0 DescriptionAccount FY 22/23 FY 23/24 Regular Hours: Premium Hours: Overtime Hours: BUDGET IMPACT and FORECAST Over Time: 0 0 Was this position forecasted?0 $0 FY 19/20 $0 $0$0 $0 $1,069 $0 $995 $0 $0 $0 $0 $1,148 $0$0 $0 $0 $16 $0 $1,240 per year $960 per year $14 $0$0 $1,031 $1,285 $0 $0 $0 $0 $0 $0 $11812.25% $0 $0 $0 0.232%$2 $2 $2 $0 $0 $0per year $0per year $0per year per year $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,381 $1,381 $0 $0 $1,240 $0 $1,285 $0 $1,332 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,240 $0 $0 $1,332$1,196 $1,196 $0 $0 $1,153 $0 $1,153 $0 $0 $0 $0 $0 $1,285 $1,332 $0 $0 $0 $0 $0 $0 $0 Phone Allowance Social Security Workers Compensation $18 $141 $0 $0 $0 $0 $0 $131 $136 $3 $0 $3 $0 $1,381 $15 $0 FY 18/19 FY 20/21 FY 21/22 $16 $0$0 $1,153 $0 $0 $0 $2 $0 $1,196 $0 $0 $0 $0 $0 $1,108 $0 $71 Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION RATE OF PAY Replacement For: Position Type: Today's Date: People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name: Dept No/Name: EMPLOYEE POSITION INFORMATION 13 - Town Secretary Kelly Edwards Monday, July 09, 2018 PAY PERIOD & ANNUAL INFORMATIONEMPLOYEE TYPE 41640 per year $0 $0 $0 $0 $126 $17 $64 TMRS 42220 42310 $0 42210 6.20%$60 $66 $69 41110 per year $0 $0 $0 41641 $0 $0 $0 $0 Medical Insurance Dental Insurance Unemployment 42111 $0 $0 Life Insurance 46115 46115 43405 per year 42510 42110 per year 1.04 per year per year 42130 per year $0 per year $0 Medicare 1.45% $0 42610 $0 per year $0acct 0.00 $0 acct per year $0 acct acct description description description 46190 46105 45830 26 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: Intended Result: $0 $0 Pay Periods: $0.00Reclass from:Duration:0 0 0 0 PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Add Phone Allowance to Town Secretary Regular Hours: Premium Hours: Overtime Hours:Over Time: 0 0 Was this position forecasted?0 $0 $0 Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION RATE OF PAY Replacement For: Position Type: Today's Date: People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name: Dept No/Name: EMPLOYEE POSITION INFORMATION 13 - Town Secretary Kelly Edwards Monday, July 09, 2018 PAY PERIOD & ANNUAL INFORMATIONEMPLOYEE TYPE JOB POSITION DUTIES AND REQUIREMENTS EDUCATION REQUIRED EXPERIENCE REQUIRED SPECIAL REQUIREMENTS, CERTIFICATIONS, LICENSES Use of personal cell phone for business related, email, calls, and text messages. This allowance was previously approved for all Directors a few years ago. RETURN TO TOP N/A DETAILED JUSTIFICATION FOR THIS PERSONNEL CHANGE N/A N/A N/A 27 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: Payroll Impact to the budget Expense Impact to the budget Expenditure Reductions/Increased Revenues $100 45805 Airfare - to attend annual judicial session 45810 Parking - to attend annual juducual session 45815 Lodging - to attend annual judicial session $100 $120 $120 $120 $250 $250 $250 $250 $250 $250 46115 Dues - State Bar $340 and TMCEC $50 46605 Uniforms - robes and dry cleaning 45820 Meals - to attend annual judicial session 45830 Training - registration for 12 hour judicial session 46105 Office Supplies - pens, tablets, signature stamp, etc $120 $120 $120 $390 $390 $390 $390 $390 $200 1.04 1.01 $1,665 42110 per year $0 42220 1.45%$251 $100 42130 per year $0 $287 42111 43330 42111 42610 $450 $0 $0 $0 $0 $103 $107 $0 $0 $47 $111 $46 $0 $0 $0 $0 42510 42110 per year 0.232%$40 $43 $44 42210 6.20%$1,072 $1,185 $0 $0 $0 Medical Insurance Dental Insurance Unemployment Life Insurance Medicare $0 42310 0.00% Jeanie Roumell Monday, July 09, 2018 Permanent 12.68 $0 People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce $1,226 41110 per year $16,087 $17,913 41641 $1,200 Social Security Phone Allowance $18,567 $1,146 per year $22,168 $1,665 $1,665 $1,665 $20,723 $21,433 $0 $0 $0 $0 $0 $0 $0 $0 $100 $0 $19,379 $17,283$16,674 $1,200 $1,200 $100 $1,200 $1,108 $259 $277 $0 $0 $0 $1,665 $0 $23,098$21,044 $0 $0$0 $1,665 $19,379 $1,665 $0 $20,407 $0 $0 $0 $1,665 $200 $75 $1,665$1,665 $80 $22,168 $450 $80 $21,433 $80 $450 $75 $200 $75 $20,723 $1,665 $450 $75 $1,665 $200 $80$80 $450 TMRS (n/a) $390 $450 $75 Workers Compensation Reclass from: FY 20/21 $268 $18,742 $0 $41 $96 BUDGET IMPACT and FORECAST Base Annual Salary $1,200 $0 $0 $0 $0 $1,268 $296 $200 $80 $100 Requestor Name: $75 $93per year $0per year $20,039 $1,200 $100 FY 19/20 Pay Periods: EMPLOYEE POSITION INFORMATION Perspective: Objective: $31.72 $15.86Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION 40 0 0 507 Dept No/Name: PAY PERIOD & ANNUAL INFORMATION New Position n/a n/a Salaried Part Time EMPLOYEE TYPE Duration:0 $0 $16,087 Replacement For: Position Type: Today's Date:Intended Result: Overtime Hours:Over Time: RATE OF PAY 15 - Municipal Court DescriptionAccount FY 22/23 FY 23/24 $19,245 $47.58 0 FY 21/22 $16,087no FY 18/19 Was this position forecasted? PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Add Municipal Court Part Time Judge FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 SUMMARY OPERATING IMPACT TO THE BUDGET Account Total Expenditures for Employee Total Payroll & Related Taxes & Insurance SUMMARY OPERATING IMPACT TO THE BUDGET per year $0per year $200 $0 Regular Hours: Premium Hours: Total Expenditure Reductions/Revenue Enhancements credit for contract services credit for medical insurance credit for dental insurance $0 $18,742 $20,039 $0 $0 $23,833$21,704 $0 $22,388 $0 $0 $0 $0 $0 $0 28 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: Jeanie Roumell Monday, July 09, 2018 Permanent 12.68 $0 People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Reclass from: Requestor Name: Pay Periods: EMPLOYEE POSITION INFORMATION Perspective: Objective: $31.72 $15.86Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION 40 0 0 507 Dept No/Name: PAY PERIOD & ANNUAL INFORMATION New Position n/a n/a Salaried Part Time EMPLOYEE TYPE Duration:0 $0 $16,087 Replacement For: Position Type: Today's Date:Intended Result: Overtime Hours:Over Time: RATE OF PAY 15 - Municipal Court $47.58 0 $16,087noWas this position forecasted? PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Add Municipal Court Part Time Judge Regular Hours: Premium Hours: JOB POSITION DUTIES AND REQUIREMENTS EDUCATION REQUIRED EXPERIENCE REQUIRED SPECIAL REQUIREMENTS, CERTIFICATIONS, LICENSES Experience in municipal law pertaining to all Class C misdemeanor offenses. Experience in the trial processes of offenses handled within the court. Knowledge of Trial and court procedures. Knowledge of warrant procedures and requirements. Law Degree as a licensed attorney with the state of Texas. Continuing education each year to maintain his Judge's position. Must be a licensed attorney in the state of Texas in good standing with the State Bar Association of Texas. Required to attend continuing education each year offered by the Texas Municipal Courts Education Center. RETURN TO TOP The Judge is responsible for electronically signing Westlake warrants (blood warrants, search warrants, arrest warrants, etc.) as well as presiding over plea dockets and trial dockets during each month. The Judge signs all judicial requests, motions for continuances, judgments and attorney requests during the month. The Judge grants or denies indigency requests based on the information provided by the defendant, rules on special requests, payment plans, requests to complete drivers safety courses, deferred disposition requests and resets. DETAILED JUSTIFICATION FOR THIS PERSONNEL CHANGE Judge was originally being paid thru contract services in expenses. We have been paying for his medical and dental insurance. As per our Human Resource Director, Todd Wood, the Department of Labor now requires the Judge to be an employee with the town. They no longer allow the Judge to be a contract employee. The Judge has recently be allowed to upgrade his electronic device used to sign warrants electronically for the jail. His phone allowance for this upgrade is $100 per month $1200 annually. Was Hired 04/06/18;this SLA is to capture full cost in 2019 29 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: Payroll Impact to the budget Expense Impact to the budget Expenditure Reductions/Increased Revenues $0 $0 $436 Was this position forecasted?no 12.25% 1.04 per year $0acct 0.00 $0 acct per year $0 acct acct 42111 42610 46190 46105 45830 46115 46115 $522 $0 $0 $0 $0 $0 $486 $503 $3 $0 $3 $0 $0 $0 $0 $225 TMRS 42510 42110 per year $0 $0 $0 0.232%$8 $2 $2 42130 per year $0 $0 $0 $0 Medical Insurance Dental Insurance Unemployment 42310 Life Insurance $468 0 $0 42220 1.45%$52 $19 $0 42210 6.20%$221 $227 $230 41110 per year $0 $0 $0 41641 $1,108 Social Security Medicare $232 $20$19 EMPLOYEE POSITION INFORMATION Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION 0 0 RATE OF PAY 16 - Public Works Replacement For: Position Type: Today's Date: People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name:Jarrod Greenwood Wednesday, May 09, 2018 $1,148 41640 per year $0 $0 $0 $0 Phone Allowance $4,525 $18 $0 FY 18/19 FY 20/21 FY 21/22 $18 $0$0 $4,277 $0 $0 $0 $2 $0 $4,290 $0 $0 $0 $0 $0 $0 $0 $0 $4,463$4,290 $4,290 $0 $0 $4,277 $0 $4,277 $0 $0 $0 $0 $0 $0 $0 $0 SUMMARY OPERATING IMPACT TO THE BUDGET Account Uniforms $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 per year $0per year $0per year per year per year $0 $4,463 $0 $0 $4,403 EMPLOYEE TYPE Workers Compensation 43405 per year $0per year $0 $452 Regular Hours: Premium Hours: Overtime Hours: BUDGET IMPACT and FORECAST $2,600 Base Annual Salary Premium Pay for On Call Overtime Pay Auto Allowance Over Time: $0$0 $1,031 $1,069$995 $0 FY 19/20 41120 per year $2,600 $2,600 $2,600 $2,600 $0 $0 $0 $0 $0 $4,525 $0 $0 Misc description description description description $4,346 Total Expenditures for Employee Total Payroll & Related Taxes & Insurance per year $0per year per year $0 $0 $0 FY 23/24 $0 $0 $0 $4,525 $4,463 $0 $0 $4,403 $4,346 $0 $4,403SUMMARY OPERATING IMPACT TO THE BUDGET $4,346 $0 $0 $0 Pay Periods: $223 PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Add On Call Pay & Phone Allowance to PW Technician DescriptionAccount FY 22/23 FY 23/24 $0 $0.00Reclass from:Duration:0 0 0 0 Dept No/Name: PAY PERIOD & ANNUAL INFORMATION $2,600 Intended Result: per year $960 41510 per year $0 $0 $0 $0 $0 $0 Total Expenditure Reductions/Revenue Enhancements Computer Equip/Software Office Supplies Training Dues Subscriptions FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 30 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY:Was this position forecasted?no 0 $0 EMPLOYEE POSITION INFORMATION Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION 0 0 RATE OF PAY 16 - Public Works Replacement For: Position Type: Today's Date: People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name:Jarrod Greenwood Wednesday, May 09, 2018 $0 EMPLOYEE TYPE Regular Hours: Premium Hours: Overtime Hours:Over Time: $0 $0 Pay Periods: PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Add On Call Pay & Phone Allowance to PW Technician $0.00Reclass from:Duration:0 0 0 0 Dept No/Name: PAY PERIOD & ANNUAL INFORMATION Intended Result: JOB POSITION DUTIES AND REQUIREMENTS EDUCATION REQUIRED EXPERIENCE REQUIRED SPECIAL REQUIREMENTS, CERTIFICATIONS, LICENSES N/A Cell Phone Allowance - In conjunction with the delegation of duties by the Public Works Director, i.e. daily utility operations, on- call and after hours duties the need for Public Works staff to use their personal phone for Town duties has evolved from voluntary to mandatory, thereby necessitating the need for compensation. There was no existing budget for Phone Allowance of $960 or Premium On Call Pay of $5200. On Call Premium Pay - The request for on-call pay is in alignment with municipal operations and is based on the need to compensate staff for maintaining an “at-ready” state to respond in the event there is an after hours emergency that requires travel back to Westlake, i.e. water main break or sanitary sewer overflow. Historically, the Public Works Director personally provided all on-call duties and after hours responses, eliminating the need to compensate current Public Works operators. All work performed during after hour responses is considered for over-time based on the Westlake Personnel Manual. As the Town roles/duties have evolved, the Public Works Director has delegated on-call and after hours response duties to the two Public Works operators. RETURN TO TOP N/A DETAILED JUSTIFICATION FOR THIS PERSONNEL CHANGE N/A N/A 31 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: Payroll Impact to the budget Expense Impact to the budget Expenditure Reductions/Increased Revenues SUMMARY OPERATING IMPACT TO THE BUDGET 41510 per year $0 $0 $0 $0 $0 $0 Total Expenditure Reductions/Revenue Enhancements Computer Equip/Software Office Supplies Training Dues Subscriptions Uniforms Misc description description description $0 PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Add On Call Pay & Phone Allowance to PW Project Manager FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 SUMMARY OPERATING IMPACT TO THE BUDGET Account 41120 per year $2,600 $2,600 $2,600 $2,600 $2,600 Total Expenditures for Employee Jarrod Greenwood Wednesday, May 09, 2018 Dept No/Name: PAY PERIOD & ANNUAL INFORMATION $2,600 Perspective: Objective: Rate Type: Status: EMPLOYEE INFORMATION RATE OF PAY Replacement For: Position Type: Today's Date: People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Over Time: DescriptionAccount FY 22/23 FY 23/24 $0 $0.00Reclass from:0 0 0 FY 19/20 $0 Regular: 0.232% $0$0 Regular Hours: Premium Hours: Overtime Hours: BUDGET IMPACT and FORECAST $0 $0 Base Annual Salary Premium Pay for On Call Overtime Pay Auto Allowance Duration:0 Pay Periods:Was this position forecasted?no $0 $6 $0 $0 $161 $2 $0per year $0per year $0per year Total Payroll & Related Taxes & Insurance $3,106 $0 $0 $0 $0$0 per year $0 per year $960 $0 $0 per year $0 $3,144 $0 $0 $0 $330 $161 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,144 $3,144 $0 $3,131 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,118 $3,131$3,094 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,123 $0 $3,123 $3,106 $0 $3,131 $0 $0 $0 $3,094 $3,106 $0 $3,118 $0 $0 $0 Medicare EMPLOYEE POSITION INFORMATION 0 0 $2 Unemployment $0 $0 42220 1.45%$38 $2 42210 6.20%$161 $161 $161 42510 $0.00 $0.00Premium: Requestor Name: EMPLOYEE TYPE 16 - Public Works $0 41640 per year $0 $0 $0 $0 Phone Allowance 0 $0 $041110per year $0 $0 $0 41641 $0 Intended Result: FY 18/19 FY 20/21 FY 21/22 42110 per year $0 $0 $0 Social Security $318 $342 $161 TMRS $2 $2 42310 12.25% $0 $0 $0 $0 $0 $0 Medical Insurance Life Insurance per year $0 $0 $0 $0 Workers Compensation $0 $3,118 $0 $3,123 $0 $0 $0 $0 $0 $3,094 $381 $0 $0 $0 $0 $0 $355 $368 $0 $0 $0 $0 $0 $0 $0 per year $0acct 0.00 $0 acct per year $0 acct acct per year $0per year description 46190 46105 45830 46115 46115 43405 per year $0 Dental Insurance 42130 per year $0 1.04 42111 42610 $0per year 32 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Add On Call Pay & Phone Allowance to PW Project Manager Jarrod Greenwood Wednesday, May 09, 2018 Dept No/Name: PAY PERIOD & ANNUAL INFORMATION Perspective: Objective: Rate Type: Status: EMPLOYEE INFORMATION RATE OF PAY Replacement For: Position Type: Today's Date: People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Over Time:$0.00Reclass from:0 0 0Regular:Regular Hours: Premium Hours: Overtime Hours: $0 $0 Duration:0 Pay Periods:Was this position forecasted?no EMPLOYEE POSITION INFORMATION 0 0 $0.00 $0.00Premium: Requestor Name: EMPLOYEE TYPE 16 - Public Works $00 $0 Intended Result: JOB POSITION DUTIES AND REQUIREMENTS EDUCATION REQUIRED EXPERIENCE REQUIRED SPECIAL REQUIREMENTS, CERTIFICATIONS, LICENSES There was no budget for Premium On Call Pay of $2600 On-Call Premium Pay - The request for on-call pay is in alignment with municipal operations and is based on the need to compensate staff for maintaining an “at-ready” state to respond in the event there is an after hours emergency that requires travel back to Westlake, i.e. water main break or sanitary sewer overflow. Historically, the Public Works Director personally provided all on-call duties and after hours responses, eliminating the need to compensate current Public Works operators. All work performed during after hour responses is considered for over-time based on the Westlake Personnel Manual. As the Town roles/duties have evolved, the Public Works Director has delegated on-call and after hours response duties to the two Public Works operators. RETURN TO TOP JOB POSITION DUTIES AND REQUIREMENTS DETAILED JUSTIFICATION FOR THIS PERSONNEL CHANGE EDUCATION REQUIRED EXPERIENCE REQUIRED SPECIAL REQUIREMENTS, CERTIFICATIONS, LICENSES 33 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: Payroll Impact to the budget Expense Impact to the budget Expenditure Reductions/Increased Revenues 41510 per year $0 $0 $0 $0 $0 $0 Total Expenditure Reductions/Revenue Enhancements Computer Equip/Software Office Supplies Training Dues Subscriptions Uniforms Misc description description description description $1,292 PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Increase Car Allowance for PW Director FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 SUMMARY OPERATING IMPACT TO THE BUDGET Account 41120 per year $0 $0 $0 $0 $0 Total Expenditures for Employee Total Payroll & Related Taxes & Insurance SUMMARY OPERATING IMPACT TO THE BUDGET Intended Result: $0 $0 $127 Regular Hours: Premium Hours: Overtime Hours: BUDGET IMPACT and FORECAST $0 Base Annual Salary Premium Pay for On Call Overtime Pay Auto Allowance Over Time: DescriptionAccount FY 22/23 FY 23/24 $0 $0.00Reclass from:Duration:0 $0 0 0 0 Dept No/Name: PAY PERIOD & ANNUAL INFORMATIONEMPLOYEE TYPE $0 EMPLOYEE POSITION INFORMATION 0 0 16 - Public Works $1,196$1,037 $0 $1,339 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0per year $0per year $0per year per year per year $0 per year $0 $0 $0per year $0per year $0per year $0 $0 $0 Pay Periods: $1,246 Replacement For: Position Type: Today's Date: $1,246 $0 $0 $1,201 $0 $1,201 $1,292 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,388 $0 $1,438 $1,438 $0 $0 $1,292 $0 $1,339 $0 $1,388 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,339 $1,388 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 41640 per year $1,000 $1,074 $1,114 TMRS 42510 42110 per year $0 $0 $0 0.232%$2 $2 $3 42130 per year $0 $0 $0 Phone Allowance $1,438 FY 19/20 $64 $16 $0 FY 18/19 FY 20/21 FY 21/22 $17 $0$0 $1,201 $0 $0 $0 $2 Social Security Medicare $122 $132 $18 $67 Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION RATE OF PAY People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name:Jarrod Greenwood Wednesday, May 09, 2018 $0 $0 0 $0 42220 1.45%$15 $17 $0 42210 6.20%$62 $69 $72 41110 per year $0 $0 $1,154 41641 $0 $74 $18 $147 $0 $0 $0 $136 $141 $3 $0 $3 $0 $0 $0 $0 $0 Life Insurance $0 Medical Insurance Dental Insurance Unemployment 43405 per year per year $0 $0 $0 $0 $0 Workers Compensation $0 $1,246 Was this position forecasted?no 42310 12.25% 1.04 per year $0acct 0.00 $0 acct per year $0 acct acct 42111 42610 46190 46105 45830 46115 46115 34 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Increase Car Allowance for PW Director Intended Result: Regular Hours: Premium Hours: Overtime Hours:Over Time:$0.00Reclass from:Duration:0 $0 0 0 0 Dept No/Name: PAY PERIOD & ANNUAL INFORMATIONEMPLOYEE TYPE $0 EMPLOYEE POSITION INFORMATION 0 0 16 - Public Works Pay Periods: Replacement For: Position Type: Today's Date: $0 Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION RATE OF PAY People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name:Jarrod Greenwood Wednesday, May 09, 2018 0 $0 Was this position forecasted?no JOB POSITION DUTIES AND REQUIREMENTS EDUCATION REQUIRED EXPERIENCE REQUIRED SPECIAL REQUIREMENTS, CERTIFICATIONS, LICENSES RETURN TO TOP N/A DETAILED JUSTIFICATION FOR THIS PERSONNEL CHANGE N/A N/A N/A Original Car Allowance budget was $5000; increased by $1000; total budget is now $6000; The request for vehicle reimbursement was originally requested at $5,000 per year, however this was an error when completing the SLA as it should have been $6,000. The requested amount is based on the original formula = historic miles driven per year for the last 14 years minus the mileage traveling from home to work to home X the IRS mileage rate. 35 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: Payroll Impact to the budget Expense Impact to the budget Expenditure Reductions/Increased Revenues 41510 per year $0 $0 $0 $0 $0 $0 Total Expenditure Reductions/Revenue Enhancements Computer Equip/Software Office Supplies Training Dues Subscriptions Uniforms Misc description description description SUMMARY OPERATING IMPACT TO THE BUDGET PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Change Facilities Asst from Part Time to Full Time FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 SUMMARY OPERATING IMPACT TO THE BUDGET Account 41120 per year $0 $0 $0 $0 $0 Total Expenditures for Employee Total Payroll & Related Taxes & Insurance Was this position forecasted?yes $0 $0 $845 Regular Hours: Premium Hours: Overtime Hours: BUDGET IMPACT and FORECAST $0 Base Annual Salary Premium Pay Overtime Pay Auto Allowance Over Time: DescriptionAccount FY 22/23 FY 23/24 $7,963 $22.40Reclass from:Duration:0 $0 0 0 446 Dept No/Name: PAY PERIOD & ANNUAL INFORMATION Reclassification n/a n/a Hourly Full Time EMPLOYEE TYPE $6,656 EMPLOYEE POSITION INFORMATION 17 0 17 - Facilities Maintenance $0$0 $0 $26,631 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,473 $0 $0 $0 $0per year $0per year $0per year per year per year $0 per year $24,788 Replacement For: Position Type: Today's Date: $24,788 $0 $0 $24,005 $0 $24,005 $25,693 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,151 $0 $0 $0 $27,603 $0 $28,611 $28,611 $0 $0 $25,693 $0 $26,631 $0 $27,603 $0 $0 $0 $0 $0 $0 $0 $0 $0 $26,631 $27,603 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 41640 per year $0 $0 $0 TMRS 42510 42110 per year $12,802 $13,754 $14,256 0.237%$15 $17 $18 42130 per year $1,323 $1,421 $494 $7 $975 $6,656 Phone Allowance $28,611 FY 19/20 $428 $6 $0 FY 18/19 FY 20/21 FY 21/22 $6 $0$0 $24,005 $0 $0 $1,371 $16 Social Security Medicare $815 $876 $7 $443 Perspective: Objective: $14.93 $7.47Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION RATE OF PAY People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name: Intended Result: Troy Meyer Wednesday, May 09, 2018 $13,269 $1,954 Permanent 26 $0 42220 1.45%$96 $7 $7,682 42210 6.20%$413 $460 $476 41110 per year $6,656 $7,412 $0 41641 $0 $15,315 $2,255 $1,583 $908 $941 $19 $14,776 Life Insurance $0 $0 $0 Medical Insurance Dental Insurance Unemployment per year $0per year $1,885per year $0 $2,025 $25,693 $0 $18 $2,099 $2,176 $1,527 46115 43405 per year $0 $0 Workers Compensation $0 $24,788 per year $0 $0 42310 12.25% 1.04 42111 42610 Pay Periods: $6,899 $0acct 0.00 $0 acct per year $0 acct acct description 46190 46105 45830 46115 per year $0 36 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Change Facilities Asst from Part Time to Full Time Was this position forecasted?yes Regular Hours: Premium Hours: Overtime Hours:Over Time:$22.40Reclass from:Duration:0 $0 0 0 446 Dept No/Name: PAY PERIOD & ANNUAL INFORMATION Reclassification n/a n/a Hourly Full Time EMPLOYEE TYPE $6,656 EMPLOYEE POSITION INFORMATION 17 0 17 - Facilities Maintenance Replacement For: Position Type: Today's Date: $6,656 Perspective: Objective: $14.93 $7.47Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION RATE OF PAY People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name: Intended Result: Troy Meyer Wednesday, May 09, 2018 Permanent 26 $0 Pay Periods: JOB POSITION DUTIES AND REQUIREMENTS EDUCATION REQUIRED EXPERIENCE REQUIRED SPECIAL REQUIREMENTS, CERTIFICATIONS, LICENSES RETURN TO TOP n/a DETAILED JUSTIFICATION FOR THIS PERSONNEL CHANGE The following item have taking place over the past two years, Cemetery call have increased 50%, $200,000 improvement project in the cemetery, increase in call for maintenance on the ten miles of trails, monthly invoice from FM 1938, New fire station coming on line in 2019, Security needs for the Westlake Academy campus, the age of the Academy campus. Data collection increased 50%. Increase in school dude request and number of events at the school. High school diploma or GED required Proficient with MS Word, Excel, and PowerPoint Two (2) years or more of administrative support or clerical experience; experience in municipal government preferred. Must have a Valid Texas driver’s license Ability to pass a criminal background check with acceptable results, as determined by the Town of Westlake Must be legally able to work in the United States. Knowledge of project planning and building maintenance Ability to type 30+ words per minute Experience delivering clear, concise and professional communication Experience and ability to work effectively with contractors, co-workers and residents Possesses strong communication and interpersonal skills 37 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: Payroll Impact to the budget Expense Impact to the budget Expenditure Reductions/Increased Revenues Uniforms Total Payroll & Related Taxes & Insurance acct 0.00 $0 acct per year $0 acct acct 42610 46190 46105 45830 46115 46115 43405 per year $0 1.04 per year $0 per year $0per year Dues Subscriptions Workers Compensation $37 $9 $73 $0 $0 $0 $0 $0 $68 $71 $1 $0 $1 $0 $0 $0 $0 TMRS Social Security 42510 42110 per year $0 $0 $0 0.232%$1 $1 $1 42130 per year $0 $0 $0 $0 Medical Insurance Dental Insurance Unemployment $0per year42111 Life Insurance 0 $0 42220 1.45%$7 $9 $0 42210 6.20%$31 $35 $36 41110 per year $0 $0 $577 41641 $0 per year $500 $537 $557 $0 Phone Allowance FY 19/20 Auto Allowance 42310 12.25% $0 $0 $0 $0 $0 $0 $0 $9 $33 $0 $0 $0 $0 $0 FY 18/19 FY 20/21 FY 21/22 $8 $0$0 $601 $0 $0 $0 $1 $0 $623 $0 $0 $0 $0 $0 $0 $0 $0 $669 $694 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $719 $0 $694 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 per year $0per year $0Misc description description description description Total Expenditures for Employee $0 $0 per year 17 - Facilities Maintenance $0 $0$0 per year $0 per year $0 $0 $0 per year $0 $0 $0 $32 $0 $0 $0 $0 $0 $0 $0 $61 $66 Today's Date: $0 41640 People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name: EMPLOYEE TYPE Was this position forecasted?Pay Periods: EMPLOYEE POSITION INFORMATION Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION 0 PAY PERIOD & ANNUAL INFORMATION $646 $0 $63 Regular Hours: Premium Hours: Overtime Hours: BUDGET IMPACT and FORECAST $0 $598$518 $0 $669 Replacement For: Position Type: 0 RATE OF PAY $0 $719 $0 $0 SUMMARY OPERATING IMPACT TO THE BUDGET 41120 per year $0 $0 $0 $0 $0Premium Pay for On Call Overtime Pay $0 $0 $0 $0 $0 $0 $0 $0 $0 SUMMARY OPERATING IMPACT TO THE BUDGET Account per year $0 FY 23/24 $623 $0 $0 $601 $0 $601 $646 $0 $0 $694$623 $0 $719$646 $0 $669 $0 $0 $8Medicare PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Increase Car Allowance for Facilities/Parks Director Base Annual Salary Over Time: DescriptionAccount FY 22/23 FY 23/24 $0 $0.00Reclass from:Duration:0 Troy Meyer Wednesday, May 09, 2018 0 Intended Result: 0 0 Dept No/Name: 41510 per year $0 $0 $0 $0 $0 $0 Total Expenditure Reductions/Revenue Enhancements Computer Equip/Software Office Supplies Training FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 38 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY:0 $0 $0 17 - Facilities Maintenance Today's Date: People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name: EMPLOYEE TYPE Was this position forecasted?Pay Periods: EMPLOYEE POSITION INFORMATION Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION 0 PAY PERIOD & ANNUAL INFORMATION Regular Hours: Premium Hours: Overtime Hours: Replacement For: Position Type: 0 RATE OF PAY $0 $0 PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Increase Car Allowance for Facilities/Parks Director Over Time:$0.00Reclass from:Duration:0 Troy Meyer Wednesday, May 09, 2018 0 Intended Result: 0 0 Dept No/Name: JOB POSITION DUTIES AND REQUIREMENTS EDUCATION REQUIRED EXPERIENCE REQUIRED SPECIAL REQUIREMENTS, CERTIFICATIONS, LICENSES Original Car Allowance budget for Facilities/Parks Director is $6700; it is split between dept 17 and dept 19 in the General Fund. Requesting a $500 increase to bring the total budget to $7200; will still be split between dept 17 and 19. Due to a 2% to 5% increase over the last two year in truck insurance, repairs and maintenance cost. RETURN TO TOP n/a DETAILED JUSTIFICATION FOR THIS PERSONNEL CHANGE n/a n/a n/a 39 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY: DAILY PROCESSING RECONCILIATIONS FINANCIAL REPORTING YEARLY PROCESSING CONTROLS/PROCESSES EDUCATION REQUIRED EXPERIENCE REQUIRED • High School Diploma/GED required • General Accounting:  1‐2 years experience • Associate's Degree preferred; Accounting/Finance • Experience preferred:  3+ years  EDUCATION REQUIRED  and  EXPERIENCE REQUIRED • Prepare monthly, quarterly and year‐end reports • Provides assistance in preparing the Annual Budget • Prepare accounting and technical reports • Provides assistance in preparing the Annual Audit  • Year End Processing of financial software subsystem Finance Accountant, Melinda Brown, will be retiring as of July 31, 2019; approximately one year from now.      We are anticipating a  seven month cross training period from 01/01/19 thru 07/31/19 with a ONE‐TIME BUDGET IMPACT of $11,439; this cost is  inclusive of all wages, taxes, insurance, and retirement.    THE ATTACHED COST ANALYSIS  details that during the seven month  training period both employees will be working part time (with various hours for each employee) that results in the estimated cost  of $11,439.    Under the direct supervision of the Finance Director and Accounting Supervisor, this position performs various accounting and  financial functions in accordance with GAAP, GASB, and GFOA established policies and procedures for the Town of Westlake,  Westlake Academy and Westlake Academy Foundation.     The essential functions include the characteristic duties and  responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and  tasks performed in this position. SUMMARY and ESSENTIAL DUTIES AND RESPONSIBILITIES • Accounts payable/check processing • General Fixed Asset/Depreciation Reconciliation • Accounts Receivable Deposit Processing Duties • Monthly Balance Sheet Reconciliations  • Payroll Processing Duties • Monthly Bank Reconciliations  • Utility Billing  Processing Duties • Debt Reconciliations • Cash & Investment Management • Preparation of journal entries to the General Ledger • Suggest improvements and help implement changes to accounting department systems and processes • Continually review accounting controls and processes $041110‐42699 per year $11,439 $0 earned of her retirement in April 2018 $0 FY 19/20FY 18/19 FY 20/21 FY 21/22 $0 18 ‐ Finance Dept Today's Date: $0 People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name: Replacement Melinda Brown n/a EMPLOYEE TYPE Was this position forecasted?Pay Periods: EMPLOYEE POSITION INFORMATION Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION 0Regular Hours: Premium Hours Overtime Hours BUDGET IMPACT and FORECAST Replacement For: Position Type: 0 RATE OF PAY $0 $0 Permanent 15 $0 DETAILED JUSTIFICATION FOR THIS PERSONNEL CHANGE PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Replacement/Cross Training for Accounting Tech II Payroll and Related Costs Over Time: DescriptionAccount FY 22/23 FY 23/24 $0 $0.00Reclass from:Duration:0 Debbie Piper; Jaymi Ford Wednesday, July 11, 2018 0 Intended Result: 0 0 Dept No/Name: PAY PERIOD & ANNUAL INFORMATION Hourly Full Time 40 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION BASE ANNUAL PAY:earned of her retirement in April 2018 $0 18 ‐ Finance Dept Today's Date: People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name: Replacement Melinda Brown n/a EMPLOYEE TYPE Was this position forecasted?Pay Periods: EMPLOYEE POSITION INFORMATION Perspective: Objective: $0.00 $0.00Premium: Regular:Rate Type: Status: EMPLOYEE INFORMATION 0Regular Hours: Premium Hours Overtime Hours Replacement For: Position Type: 0 RATE OF PAY $0 $0 Permanent 15 $0 PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Replacement/Cross Training for Accounting Tech II Over Time: $0.00Reclass from:Duration:0 Debbie Piper; Jaymi Ford Wednesday, July 11, 2018 0 Intended Result: 0 0 Dept No/Name: PAY PERIOD & ANNUAL INFORMATION Hourly Full Time • Maintain strict confidentiality of all accounting, payroll, benefit and other sensitive information • Analytical skills; problem solve, define, analyze, resolve issues • Proficient with Microsoft, excel, word, power point LAWS, RULES, REGULATIONS , ESTABLISHED PRACTICES KNOWLEDGE, SKILLS AND ABILITIES RETURN TO TOP • Ability to work with people at all levels • Possess strong organizational skills • Possess strong written & oral communication skills • Board Adopted Financial Policies • Organizational Goals & Polices • Personal and Professional Ethics • Strategic Plan; Balances  • Internal Controls • Mission, Vision, Values • GAAP – Generally Accepted Accounting Practice • Receptionist Front Desk (phone/counter) duties as needed • Coordinate/attend/participate in events/committees as needed (Arbor Day, Tree Lighting, Car Show, etc) CONTACTS • Within Organization All Departmental Employees; Town Council; Board of Trustees Reports; Convey and Collect information WORK ENVIRONMENT and PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential  functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work  generally performed in a climate‐controlled office with minimal exposure to outdoor weather conditions.   While performing the duties of this  job, the employee is constantly required to type, read a computer screen or documents, grasp, handle, feel, listen, reach, see, speak, walk, stand  for long periods, and/or sit for long periods. • Jurisdictions/Agencies • Private Industries • Public Contact TMRS; ICMA, EFTPS; TASBO, GFOA; Comptroller; Tarrant County • Attend Training, meetings, workshops, seminars as required for this position • Perform other accounting/financial duties or special projects as required. • Demonstrate a high degree of professionalism & teamwork • Possesses strong interpersonal skills • GASB – Government Accounting Standards Board • GFOA ‐ General Finance Officers Association • Ability to maintain confidential information PERIPHERAL DUTIES Reports; Convey and Collect information Account Payable Contractors, Vendors, Sales Person Convey and Collect information as needed Residents of Westlake, Students. Stakeholders TC/BOT Meetings and Interaction at Front Desk • Proficient with third‐party software applications • Experience with STW finance software preferred  • Possess reading comprehension skills • Work with Minimal Supervision and multi‐task • Possess project management & presentation skills • Ability to establish effective working relationships 41 DRAFT BALANCED SCORECARD INFORMATION REQUSTOR INFORMATION $211,226 $0 $31,230 Market Adjustments ‐ based on salary survery from HR on 05/28/18 Performance Pay ‐ based on meeting with Tom on 06/18/18 (One Time) Maintain Current Staffing ‐ employees that started after October 1st; changes in insurance; rate of pay, etc… Market Adjustments Performance Pay Maintain Current Staffing 70% 19% 11% RETURN TO TOP DETAILED JUSTIFICATION FOR THIS PERSONNEL CHANGE PAYROLL SERVICE LEVEL ADJUSTMENT (FY2018/2019) Market Adjustments; Performance Pay; Maintain Staffing FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 SUMMARY OPERATING IMPACT TO THE BUDGET Account SUMMARY OPERATING IMPACT TO THE BUDGET Intended Result: BUDGET IMPACT and FORECAST Perspective: Objective: Friday, July 13, 2018 Dept No/Name: Today's Date: People, Facilities and Technology Attract, Recruit, Retain the Highest Quality Workforce Requestor Name: $242,456$230,270 $31,228 $234,252 $238,314$273,575 $31,225 $191,314 $199,043 $226,366 $51,036 $0 $195,140 $0 $31,226 $203,024 $207,084 $0 $31,229$31,227 $0 42 DRAFT SECTION 04 43 DRAFT GENERAL FUND Program Summary Fiscal Year 2018/2019 Base Proposed Estimated Proposed FY 18/19 Proposed Budget Budget Change Change Budget Budget FY 18/19 FY 18/19 Amount Percent FY 17/18 FY 18/19 FY 17/18 Estimated REVENUES & OTHER SOURCES 1 General Sales Tax 3,212,500 3,900,000 687,500 21%3,510,500 3,900,000 389,500 11% 32% 2 Property Tax 1,318,825 1,577,153 258,328 20%1,318,825 1,577,153 258,328 20% 13% 3 Beverage Tax 62,500 62,500 - 0%62,500 62,500 - 0% 1% 4 Franchise Fees 983,815 983,815 - 0%983,815 983,815 - 0% 8% 5 Permits & Fees Other 253,745 253,745 - 0%253,745 253,745 - 0% 2% 6 Permits & Fees Building 2,229,898 4,357,571 2,127,673 95%2,151,178 4,357,571 2,206,393 103% 36% 7 Fines & Forfeitures Court 715,570 715,570 - 0%715,570 715,570 - 0% 6% 8 Investment Earnings 159,345 159,345 - 0%159,345 159,345 - 0% 1% 9 Contributions 12,240 12,240 - 0%12,240 12,240 - 0% 0% 10 Misc Income 37,290 37,290 - 0%37,290 37,290 - 0% 0% 11 8,985,728 12,059,229 3,073,501 34%9,205,008 12,059,229 2,854,221 31% 99% 12 Transfers In 62,000 62,000 - 0%62,000 62,000 - 0% 1% 13 Other Sources - - - 0%- - - 0% 0% 14 62,000 62,000 - 0%62,000 62,000 - 0% 1% 15 9,047,728$ $ 12,121,229 3,073,501$ 34%9,267,008$ $ 12,121,229 2,854,221$ 31% 100% EXPENDITURES & OTHER USES 16 Payroll Salaries and Wages 3,785,780 3,994,572 208,791 6%3,824,761 3,994,572 169,811 4% 33% 17 Payroll Transfer In from UF/VA (1,046,908) (1,114,192) (67,283) 6%(1,055,775) (1,114,192) (58,417) 6% -9% 18 Payroll Insurance (medical/dental/life)706,882 780,269 73,387 10% 599,995 780,269 180,274 30% 6% 19 Payroll Taxes (workers comp/unemployment)45,885 43,482 (2,403) -5% 51,180 43,482 (7,698) -15% 0% 20 Payroll Taxes (social security/medicare)289,156 305,506 16,351 6% 292,253 305,506 13,253 5% 3% 21 Payroll Retirement (TMRS & ICMA)494,996 486,093 (8,903) -2% 495,955 486,093 (9,862) -2% 4% 22 4,275,791 4,495,731 219,940 5%4,208,369 4,495,731 287,362 7% 37% 23 Debt Service 351,680 351,680 - 0%351,680 351,680 - 0% 3% 24 Rent & Utilities 312,638 556,491 243,853 78%446,676 556,491 109,815 25% 5% 25 Repair & Maintenance 218,619 218,619 - 0%213,618 218,619 5,001 2% 2% 26 Services 2,195,523 2,273,523 78,000 4%2,224,659 2,273,523 48,864 2% 19% 27 Supplies 256,151 256,151 - 0%253,153 256,151 2,998 1% 2% 28 Travel & Training 216,670 216,670 - 0%214,680 216,670 1,990 1% 2% 29 3,551,281 3,873,134 321,853 9%3,704,466 3,873,134 168,668 5% 32% 30 7,827,072 8,368,865 541,793 7%7,912,835 8,368,865 456,030 6% 69% 32 Capital Outlay 31,690 36,690 5,000 16%26,435 36,690 10,255 39% 0% 34 31,690 36,690 5,000 16%26,435 36,690 10,255 39% 0% 35 Transfers Out to Debt Operating Xfr 1,168,401 1,005,901 (162,500) -14%1,174,700 1,005,901 (168,799) -14% 8% 36 Transfer Out to General M&R 300,000 1,000,799 700,799 234%350,000 1,000,799 650,799 186% 8% 37 Transfer Out to Vehicle M&R - 460,266 460,266 100%350,000 460,266 110,266 100% 4% 38 Transfer Out to Capital - 1,254,659 1,254,659 100%637,276 1,254,659 617,383 100% 10% 39 1,468,401 3,721,625 2,253,224 153%2,511,976 3,721,625 1,209,649 48% 31% 40 1,500,091 3,758,315 2,258,224 151%2,538,411 3,758,315 1,219,904 48% 31% 41 9,327,163$ $ 12,127,181 2,800,018$ 30%10,451,246$ $ 12,127,181 1,675,935$ 16% 100% SUMMARY 42 (279,435)$ $ (5,952) 273,483$ 98%(1,184,238)$ $ (5,952) 1,178,286$ 99% 43 FUND BALANCE, BEGINNING 9,058,039 9,058,039 - 0%10,242,277 9,058,039 (1,184,238) -12% 44 8,778,605 9,052,088 273,483 3%9,058,039 9,052,088 (5,952) 0% 45 Restricted/Assigned/Committed Funds 304,505 304,505 - 0%304,505 304,505 - 0% 46 8,474,100$ $ 8,747,583 273,483$ 3%8,753,535$ $ 8,747,583 (5,952)$ 0% 47 Operating Expenditures 8,995,473 9,374,766 379,293 4%9,087,535 9,374,766 287,231 3% 48 Daily Operating Expenditures 24,645 25,684 1,039 4%24,897 25,684 787 3% 49 344 341 (3) -1%352 341 (11) -3% RESTRICTED/ASSIGNED/COMMITED FUNDS 50 C MC Technology 100 10112 15 000 60,653 60,653 - 0%60,653 60,653 - 0% 51 C MC Security 100 10113 15 000 117,441 117,441 - 0%117,441 117,441 - 0% 52 C MC Efficiency 100 10116 15 000 9,759 9,759 - 0%9,759 9,759 - 0% 54 R Reforestation 100 10110 00 101 61,944 61,944 - 0%61,944 61,944 - 0% 55 R Street Escrow (TB 100 10110 00 102 54,707 54,707 - 0%54,707 54,707 - 0% 56 304,505$ $ 304,505 -$ 0%304,505$ $ 304,505 -$ 0%TOTAL RESTRICTED/ASSIGNED/COMMITTED FUNDS FUND BALANCE, ENDING UNASSIGNED FUND BALANCE, ENDING Number of Operating Days TOTAL NON-OPERATING EXPENDITURES TOTAL EXPENDITURES & OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES Total Payroll and Related Total Operations & Maintenance TOTAL OPERATING EXPENDITURES Total Capital Total Other Uses Total Other Sources TOTAL REVENUES & OTHER SOURCES BASE VS PROPOSED SLA Requests based on these numbers vs Total Revenues REVISION 04 44 DRAFT = = = = Account Description 1 2 3 4 Account Description 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Account Description 20 21 22 23 24 Payroll and Related ‐ Dept 17 Total Rent & Utilities $243,853 Total Service Expenditures $78,000 E 100‐46165‐15‐000 $13,000 M OG OT Justification for Change Amount SLA  O V E R V I E W SERVICE LEVEL ADJUSTMENTS FY 18/19 FUND SUMMARYBASE BUDGET PROPOSED CHANGE PERCENT $9,047,728 $12,121,229 $3,073,501 34% Account Number Operating Expenditures Property Tax Revenue $258,328 ACCOUNT TYPES Revenues and Other Sources GENERAL FUND ONLY$1,500,091 $12,127,181 $2,258,224 151% $7,827,072 $8,368,865 $541,793 7% ‐$279,435 ‐$5,952 $273,483 98% Sales Tax Revenue $687,500 M OG REVENUE AND OTHER SOURCES Account Number Change Amount Type Recur Justification for Change Amount Based on most current forecasting schedule for General Sales Tax Revenue100‐31310‐10‐000 Based on most current forecasting schedule for Property Tax Revenue OG Market Increase Projections (GF portion only) OPERATING EXPENDITURES Account Number Change Amount Type Recur Justification for Change Amount 100‐32210‐12‐000 100‐41110‐00‐000 Payroll and Related ‐ Dept 00 $153,837 E OT Total Revenue Change Amount:$3,073,501 MOG Estimated increase to water service ‐ due to relocation to larger Fire Station Complex. 100‐44410‐10‐000 Office Rent ‐ Municipal Bldg $227,945 M OG 100‐46205‐14‐000 Based on tiered lease payment schedule for new town hall building Water Service ‐ Fire Station $5,050 M OG OT Estimated increase to electric service ‐ due to relocation to larger Fire Station Complex. 100‐46225‐14‐000 Gas Service ‐ Fire Station $5,288 M OG Estimated increase to gas service ‐ due to relocation to larger Fire Station Complex. 100‐46220‐14‐000 Electric Service ‐ Fire Station $5,570 M OG Change Amount Type Recur 100‐62590‐99‐000 Transfer Out to CP 410 $1,092,159 OT Annual transfer to build fund balance in the vehicle maintenance & replacement fund Court Software $541,793Total Operating Expenditures Change Amount: NON‐OPERATING EXPENDITURES 100‐43348‐26‐000 100‐43345‐26‐000 E OT Annual transfer of one time building permit revenues to the capital projects fund 100‐62600‐99‐000 $25,000 100‐43336‐14‐000 Contract Services $35,000 OT $700,799 Estimated increase to janitorial service ‐ due to new larger Fire Station Complex. Contract Landscape ‐ Civic Salt and Sand Spreader $5,000 Transfer Out to GMR 600 100‐62605‐99‐000 Transfer Out to VMR $460,266 E $2,258,224Total Non‐Operating Expenditures Change Amount: E N Purchase new salt and sand spreader.   Purchasing the additional salt/sand spreader  provides the additional equipment resource that will enable staff to operate more  efficiently and effectively during inclement weather events.  The use of one spreader limits  the number of roads/intersections that can be covered in a limited amount of time,  thereby also limiting the amount of material that can be placed to provide motorists and  residents with safe passable streets and preserving the desirability and quality of life in  Westlake.     Non‐Operating Expenditures Based on most current forecasting schedule for residential and commerical 100‐41110‐00‐000 Building Permit Revenues $2,127,673 NET IMPACT Estimated increase to landscape service ‐ due to new larger Fire Station Complex. Contract Janitorial Service $5,000 M OG 100‐47411‐16‐000 Hire third party to conduct and develop Standards of Cover.  The purpose of a Standards of  100‐31315‐10‐000 Change Part Time Employee to full time (facilities maintenance) One Time Performance Pay (GF portion only) M M OTPayroll and Related ‐ Dept 00 $42,018 Total Payroll and Related $219,940 100‐41110‐13‐000 $24,084 M OG E Software upgrade to utilize document imaging to post directly to citation in court  OT Annual transfer to build fund balance in the general maintenance & replacement fund 45 DRAFT This page is intentionally blank 46 DRAFT SECTION 05 47 DRAFT Enterprise Funds Program Summary Fiscal Year 2018/2019 Base Proposed Estimated Proposed FY 18/19 Proposed Budget Budget Change Change Budget Budget FY 18/19 FY 18/19 Amount Percent FY 17/18 FY 18/19 FY 17/18 Estimated REVENUES & OTHER SOURCES 1 General Sales Tax - - - 0%- - - 0% 0% 2 Property Tax - - - 0%- - - 0% 0% 3 Charge for Service 3,885,215 3,885,215 - 0%3,885,215 3,885,215 - 0% 57% 4 Franchise Fees - - - 0%- - - 0% 0% 5 Permits & Fees Other - - - 0%- - - 0% 0% 6 Permits & Fees Building - - - 0%- - - 0% 0% 7 Permits & Fees Utility 175,115 274,441 99,326 57%268,115 274,441 6,326 2% 4% 8 Fines & Forfeitures Court - - - 0%- - - 0% 0% 9 Investment Earnings 57,425 57,425 - 0%57,425 57,425 - 0% 1% 10 Contributions - - - 0%- - - 0% 0% 11 Misc Income 22,385 22,385 - 0%23,460 22,385 (1,075) -5% 0% 12 4,140,140 4,239,466 99,326 2%4,234,215 4,239,466 5,251 0% 62% 13 Transfers In - - - 0%- - - 0% 0% 14 Other Sources - 2,600,000 2,600,000 100%- 2,600,000 2,600,000 100% 38% 15 - 2,600,000 2,600,000 100%- 2,600,000 2,600,000 100% 38% 16 4,140,140$ $ 6,839,466 2,699,326$ 65%4,234,215$ $ 6,839,466 2,605,251$ 62% 100% EXPENDITURES & OTHER USES 17 Payroll Salaries and Wages - - - 0%- - - 0% 0% 18 Payroll Insurance - - - 0%- - - 0% 0% 19 Payroll Taxes - - - 0%- - - 0% 0% 20 Payroll Retirement - - - 0%- - - 0% 0% 21 - - - 0%- - - 0% 0% 22 Debt Service 1,168,290 2,015,626 847,336 73%1,167,574 2,015,626 848,052 73% 29% 23 Payroll Transfer Out to GF 521,857 559,024 37,168 7%482,700 559,024 76,324 16% 8% 24 Rent & Utilities 128,699 177,544 48,845 38%157,499 177,544 20,045 13% 3% 25 Repair & Maintenance 168,065 168,065 - 0%168,065 168,065 - 0% 2% 26 Services 2,145,295 2,145,295 - 0%2,157,295 2,145,295 (12,000) -1% 31% 27 Supplies 7,390 7,390 - 0%7,390 7,390 - 0% 0% 28 Travel & Training 8,095 8,095 - 0%8,095 8,095 - 0% 0% 29 4,147,691 5,081,040 933,349 23%4,148,618 5,081,040 932,422 22% 74% 30 4,147,691 5,081,040 933,349 23%4,148,618 5,081,040 932,422 22% 74% 31 Capital Projects - - - 0%- - - 0% 0% 32 Capital Outlay 31,055 31,055 - 0%36,055 31,055 (5,000) -14% 0% 33 Capital Maintenance & Replacement - - - 0%- - - 0% 0% 34 31,055 31,055 - 0%36,055 31,055 (5,000) -14% 0% 35 Other Uses - - - 0%- - - 0% 0% 36 Transfers Out 68,250 77,000 8,750 13%68,250 77,000 8,750 13% 1% 37 68,250 77,000 8,750 13%68,250 77,000 8,750 13%1% 38 99,305 108,055 8,750 9%104,305 108,055 3,750 4% 2% 39 4,246,996$ $ 5,189,095 942,099$ 22%4,252,923$ $ 5,189,095 936,172$ 22% 76% SUMMARY 40 (106,856)$ $ 1,650,371 1,757,227$ 1644%(18,708)$ $ 1,650,371 1,669,079$ 8922% 41 FUND BALANCE, BEGINNING 867,621 867,621 - 0%886,329 867,621 (18,708) -2% 42 760,766 2,517,992 1,757,227 231%867,621 2,517,992 1,650,371 190% 43 Restricted/Assigned/Committed Funds 760,766 2,517,992 1,757,227 231%867,621 2,517,992 1,650,371 190% 44 -$ $ - -$ 0%-$ $ - -$ 0% 45 Operating Expenditures 4,246,996 5,189,095 942,099 22%4,252,923 5,189,095 936,172 22% 46 Daily Operating Expenditures 11,636 14,217 2,581 22%11,652 14,217 2,565 22% 47 - - - 0%- - - 0% RESTRICTED/ASSIGNED/COMMITED FUNDS 48 Cash 760,766 2,517,992 1,757,227 231%867,621 2,517,992 1,650,371 190% 49 - - - 0%- 100% 50 - - - 0%- - - 0% 51 - - - 0%- - - 0% 52 - - - 0%- - - 0% 53 760,766$ $ 2,517,992 1,757,227$ 231%867,621$ $ 2,517,992 1,650,371$ 190% Total Capital Total Other Uses TOTAL NON-OPERATING EXPENDITURES TOTAL RESTRICTED/ASSIGNED/COMMITTED FUNDS TOTAL EXPENDITURES & OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE, ENDING UNASSIGNED FUND BALANCE, ENDING Number of Operating Days TOTAL REVENUES & OTHER SOURCES Total Payroll and Related vs TOTAL OPERATING EXPENDITURES Total Operations & Maintenance SLA Requests based on these numbers BASE VS PROPOSED REVISION 04 Total Revenues Total Other Sources 48 DRAFT = = = = Account Description 1 2 3 4 5 Account Description 6 7 8 9 10 11 Account Description 12 13 14 15 16 Total Operating Expenditure Change Amount: Total Revenue Change Amount: $933,349 500‐42699‐10‐000 Payroll Transfer Out to GF $37,168 M OG Based on changes in Payroll in General Fund Account Number Change Amount Type Recur $2,699,326 OPERATING EXPENDITURES NON‐OPERATING EXPENDITURES E OG Proposed expenditure amount includes the costs from Town consultants that provided  assistance with the TWDB application to pay for the FW PH2 waterline project that will  provide the projected water capacity for Westlake at Buildout.  The current budget did  not include detailed revenues and expenditures due to the TWDB application process  timing with specific information not being known at the time of budget preparation. 500‐48809‐16‐000 500‐44410‐10‐000 Office Rent $48,845 M OG DS Fort Worth Water $811,280 E OT Justification for Change Amount S L A  O V E R V I E W SERVICE LEVEL ADJUSTMENTS FY 18/19 FUND SUMMARYBASE BUDGET PROPOSED CHANGE PERCENT $4,140,140 $6,839,466 $2,699,326 65% ACCOUNT TYPES Revenues and Other Sources $4,147,691 $5,081,040 $933,349 23%Operating Expenditures Non‐Operating Expenditures $99,305 $108,055 $8,750 9% 500‐33501‐16‐000 Bond Proceeds ‐ Tx Water Dev  Board $2,600,000 E OT For FW PH2 Waterline Project ‐ will provide projected water capacity for Westlake at  Buildout.  Current budget did not include detailed revenues & expenditures due to the  TWDB application process timing with specific information not being known at the time of  budget preparation ‐$106,856 $1,650,371 $1,757,227 1644% REVENUE AND OTHER SOURCES Account Number Change Amount Type Recur Justification for Change Amount NET IMPACT ENTERPRISE FUNDS Increase based on Duct Bank schedule  Duct Bank Permit Fees $89,900 500‐36200‐16‐000 Duct Bank Leases $9,426 M OG 500‐36300‐16‐000 E OG Increase based on P&D schedule for residential & commercial construction Account Number Change Amount Type Recur $8,750Total Non‐Operating Expenditure Change Amount: Justification for Change Amount Based on tiered lease payment schedule for new town hall building Portion of the off‐setting expenditure that will be reimbursed from the bond revenue  from TWDB to pay for the FW PH2 waterline project that will provide the projected water  capacity for Westlake at Buildout.  The current budget did not include detailed revenues  and expenditures due to the TWDB application process timing with specific information  not being known at the time of budget preparation. 500‐4883x‐16‐000 DS Texas Water Dev Board $36,056 500‐62605‐99‐000 Transfer out to VMR $3,750 M OG Annual transfer to build fund balance in the vehicle maintenance & replacement fund Annual transfer to build fund balance in the utility maintenance & replacement fund500‐62620‐99‐000 Transfer Out to UMR $5,000 M OG 49 DRAFT This page is intentionally blank 50 DRAFT SECTION 06 51 DRAFT INTERNAL SERVICE FUNDS Program Summary Fiscal Year 2018/2019 Base Proposed Estimated Proposed FY 18/19 Proposed Budget Budget Change Change Budget Budget FY 18/19 FY 18/19 Amount Percent FY 17/18 FY 18/19 FY 17/18 Estimated REVENUES & OTHER SOURCES 1 General Sales Tax - - - 0%- - - 0% 0% 2 Property Tax - - - 0%- - - 0% 0% 3 Charge for Service - - - 0%- - - 0% 0% 4 Franchise Fees - - - 0%- - - 0% 0% 5 Permits & Fees Other 6,000 6,000 - 0%6,000 6,000 - 0% 0% 6 Permits & Fees Building - - - 0%- - - 0% 0% 7 Permits & Fees Utility - - - 0%- - - 0% 0% 8 Fines & Forfeitures Court - - - 0%- - - 0% 0% 9 Investment Earnings 19,465 19,465 - 0%19,465 19,465 - 0% 1% 10 Contributions - - - 0%130,000 - (130,000) -100% 0% 11 Misc Income - - - 0%- - - 0% 0% 12 25,465 25,465 - 0%155,465 25,465 (130,000) -84% 2% 13 Transfers In 306,250 1,476,065 1,169,815 382%706,250 1,476,065 769,815 109% 98% 14 Other Sources - - - 100%- - - 100% 0% 15 306,250 1,476,065 1,169,815 100%706,250 1,476,065 769,815 109%98% 16 331,715$ $ 1,501,530 1,169,815$ 353%861,715$ $ 1,501,530 639,815$ 74% 100% EXPENDITURES & OTHER USES 17 Payroll Salaries - - - 0%- - - 0% 0% 18 Payroll Insurance - - - 0%- - - 0% 0% 19 Payroll Taxes - - - 0%- - - 0% 0% 20 Payroll Retirement - - - 0%- - - 0% 0% 21 - - - 0%- - - 0% 0% 22 Debt Service - - - 0%- - - 0% 0% 23 Economic Development - - - 0%- - - 0% 0% 24 Rent & Utilities - - - 0%- - - 0% 0% 25 Repair & Maintenance - - - 0%- - - 0% 0% 26 Services - - - 0%- - - 0% 0% 27 Supplies - - - 0%- - - 0% 0% 28 Travel & Training - - - 0%- - - 0% 0% 29 - - - 0%- - - 0%0% 30 - - - 0%- - - 0% 0% 31 Capital Projects - - - 0%- - - 0% 0% 32 Capital Outlay - - - 0%- - - 0% 0% 33 Capital Maintenance & Replacement 251,975 1,019,450 767,475 305%482,000 1,019,450 537,450 112% 68% 34 251,975 1,019,450 767,475 305%482,000 1,019,450 537,450 112% 68% 35 Other Uses - - - 0%- - - 0% 0% 36 Transfers Out - - - 0%- - - 0% 0% 37 - - - 0%- - - 0% 0% 38 251,975 1,019,450 767,475 305%482,000 1,019,450 537,450 112% 68% 39 251,975$ $ 1,019,450 767,475$ 305%482,000$ $ 1,019,450 537,450$ 112% 68% SUMMARY 40 EXCESS REVENUES OVER(UNDER) EXPENDITURES 79,740 482,080 402,340 -505%379,715 482,080 102,365 -27% 41 FUND BALANCE, BEGINNING 1,432,859 1,432,859 - 0%1,053,144 1,432,859 379,715 36% 42 1,512,599 1,914,939 402,340 27%1,432,859 1,914,939 482,080 34% 43 Restricted/Assigned/Committed Funds 1,512,599 1,914,939 402,340 27%1,432,859 1,914,939 482,080 34% 44 -$ $ - -$ 0%-$ $ - -$ 0% 45 Operating Expenditures - - - 0%- - - 0% 46 Daily Operating Expenditures - - - 0%- - - 0% 47 - - - 0%- - - 0% RESTRICTED/ASSIGNED/COMMITED FUNDS 48 Cash 1,512,599 1,914,939 402,340 27%1,432,859 1,914,939 482,080 34% 49 - - - 0%- - - 0% 50 51 - - - 0%- - - 0% 52 - - - 0%- - - 0% 53 1,512,599$ $ 1,914,939 402,340$ 27%1,432,859$ $ 1,914,939 482,080$ 34% SLA Requests based on these numbers BASE VS PROPOSED REVISION 04 vs Total Revenues Total Other Sources TOTAL REVENUES & OTHER SOURCES Total Payroll and Related Total Operations & Maintenance TOTAL RESTRICTED/ASSIGNED/COMMITTED FUNDS TOTAL NON-OPERATING EXPENDITURES TOTAL OPERATING EXPENDITURES Total Other Uses FUND BALANCE, ENDING Number of Operating Days UNASSIGNED FUND BALANCE, ENDING TOTAL EXPENDITURES & OTHER USES Total Capital 52 DRAFT = = = = Account Description 1 2 3 4 5 Account Description 6 7 8 9 10 S L A  O V E R V I E W SERVICE LEVEL ADJUSTMENTS FY 18/19 FUND SUMMARYBASE BUDGET PROPOSED CHANGE PERCENT $331,715 $1,501,530 $1,169,815 353% ACCOUNT TYPES Revenues and Other Sources $79,740 $482,080 $402,340 ‐505% Operating Expenditures Non‐Operating Expenditures NET IMPACT VMR 605 TOTAL FIRE DEPT VEHCILES $260,000 Originally budgeted/adopted $90K in FY18/19 ‐ pushed out $80K to FY 18/19; This project  includes repainting, repairing, and cleaning of the existing .685 MG GST.  The Town  currently has two Ground Storage Tanks.  The .685 MG Tank was constructed in 2001  when the pump station was constructed.  Metal ground storage tanks typically need to be  taken out of service and repainted/cleaned every 15 years.  However, the Town could not  take the only tank out of service as this would have severely reduced the water supply  availability. Therefore, the Town constructed the second tank, 1 MG, in 2014 to provide  redundant infrastructure and additional water supply for future demand.  Repainting and  repairing the .685 MG GST protects the Town’s infrastructure, and its investment, from is  necessary to prevent corrosion and deterioration, which would compromise the structural  integrity of the tank.  This preventive maintenance will maximize the efficiency and  effectiveness of water utility operations by ensuring the Town has adequate water  storage capacity/supply for customer consumption and firefighting use.  Additionally, the  preventive maintenance  perseveres the desirability and quality of life in Westlake by  removing any contamination during the cleaning process that may compromise the  health, safety, and welfare of the Town’s citizens.     510‐44123‐16‐000‐00Public Works ‐ Pump Station  Equipment 510‐44119‐16‐000‐00Public works ‐ Repaint Ground  Storage Tank $80,000 E OT 605‐47410‐14‐000 Fire Department ‐ Replace  Ambulance $260,000 N OT Originally budgeted/adopted $90K in FY18/19 ‐ pushed out $80K to FY 18/19; This project  provides for an additional high service pump at the pump station.  The Town currently has  two high service pumps (3,700 gpm) and two low service pumps (750 gpm) that were  installed when the pump station was constructed in 2000.  The Town’s water  consumption has out‐paced the amount of water the two low service pumps produce,  thus rendering them useless.  Water production is reliant upon the two high service  pumps that alternate run‐times.  The additional pump will allow preventative  maintenance to be performed on the high service pumps without reducing pumping  capacity and maximizes the efficiency and effectiveness of water utility operations and  perseveres the desirability and quality of life in Westlake by ensuring the Town has  adequate water storage capacity/supply for customer consumption and firefighting use.   UMR 510 TOTAL PUBLIC WORKS $160,000 Replace 15 year old ambulance in accordance with the vehicle replacement plan.     Purchase of an ambulance is to replace existing 2002 F450 ambulance in accordance with  vehicle replacement plan. Our vehicle replacement program allows for an ambulance to  be in front‐line status for seven years and reserve status for another seven years. The  2002 F450 ambulance has exceeded its lifespan by two years for an emergency response  vehicle and is no longer a mechanically reliable emergency response vehicle. The new  ambulance will be placed in front‐line status and unit #1404 ambulance will move to  reserve status and provide a solid reliable backup.   $80,000 E OT NON‐OPERATING EXPENDITURES Account Number Change Amount Type Recur Justification for Change Amount Annual transfer in from Utility Fund  to build fund balance  505‐52550‐88‐000 Transfer In from UF to VMR $3,750 M OG Total Revenue Change Amount: $1,169,815 Annual transfer in from General Fund to build fund balance  Annual transfer in from General Fund to build fund balance  Transfer In from GF to VMR $460,266 600‐52510‐88‐000 Transfer In from GF to GMR $700,799 M INTERNAL SERVICE FUNDS$251,975 $1,019,450 $767,475 305% $0 REVENUE AND OTHER SOURCES $0 $0 0% Type Recur Justification for Change Amount OG 605‐52510‐88‐000 M OG Annual transfer in from Utility Fund  to build fund balance  510‐52550‐88‐000 Transfer In from UF to UMR $5,000 M OG Account Number Change Amount 53 DRAFT = = = = S L A  O V E R V I E W SERVICE LEVEL ADJUSTMENTS FY 18/19 FUND SUMMARYBASE BUDGET PROPOSED CHANGE PERCENT $331,715 $1,501,530 $1,169,815 353% ACCOUNT TYPES Revenues and Other Sources $79,740 $482,080 $402,340 ‐505% Operating Expenditures Non‐Operating Expenditures NET IMPACT INTERNAL SERVICE FUNDS$251,975 $1,019,450 $767,475 305% $0 $0 $0 0% 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 600‐47411‐17‐000‐WA ‐ Mechanical Equipment $25,000 N OT Purhcase two man lift that was removed from budget last year $767,475 GMR 600 TOTAL MUNICIPAL BUILDING $20,000 Total Non‐Expenditure Change Amount: 600‐44311‐17‐000‐WA ‐ Playground Equipment $5,000 E OG Replacement parts for the play ground 600‐45904‐17‐000‐WA ‐ Plumbing R&M $6,225 M OG Replace of water heater in PYP 600‐45908‐17‐000‐WA ‐ Lights R&M $7,250 M OG Purchase of LED light on the PYP I & II 600‐43347‐17‐000‐WA ‐ 15 Ton Split HVAC System $7,500 M OG Control board replacement 600‐45908‐17‐000‐WA ‐ Refurbish Classrooms $9,000 M OG White board replacement 600‐47415‐17‐000‐WA ‐ Interior Building $8,000 M OG Staining the wood 600‐45908‐17‐000‐WA ‐ Carpet Flooring $10,000 M OG Replacement of the library Carpet 600‐45908‐17‐000‐WA ‐ Interior Building R&M $9,500 M OG Repair dry wall in hallways ,Up high 600‐44306‐17‐000‐WA ‐ Parking Lot R&M $25,000 E OT Creak seal all parking area & Ottinger in front of the school GMR 600 TOTAL ACADEMY FACILITY $112,475 600‐43405‐20‐000‐00Server Replacements $15,000 E OT Replace server hardware in case of failure. : Reduce critical infrastructure downtime ‐  “Emergency fund” in case of hardware failure for the critical servers in use at the  Fire/EMS station, Westlake Academy and Town Hall. 600‐43405‐20‐000‐00Servers & Network Storage $25,000 E OT Increase storage needed for all servers, including Laserfiche storage, file storage, backups;  Reduce critical infrastructure downtime ‐ Although we can look at offloading some  storage to Microsoft’s OneDrive, Laserfiche storage has grown faster than planned.  More  storage is needed to keep up with the growth, including storage for backups of our files  and Laserfiche storage.  We have made efforts to reduce the amount of used storage  space over the past several year but we are now at the point of needing a significant  amount of additional storage to keep pace with our use and growth.   600‐45305‐20‐000‐00Phone System/Peripheal  Devices $60,000 E OT Replace VoIP phone system & phones with current devices due to End of Life/End of  Support for current system; Cost of reparis vs. replacement costs / Reduce critical  infrastructure downtime ‐ We have over 170 VoIP phones in use across our organization.   Around 60 of these phones have been purchased in the past 4 years, but the remaining  phones are between 10 and 14 years old.  All of our phones were designed for use with an  older phone system.  We used available replacement funds this year to move forward  with replacing the phone server due to issues we are having with 911 calls not being  routed easily and correctly (current system only support sending 911 dispatch a single  location but we currently have 3 locations).  We have seen a significant increase in phone  hardware failure over the past 2 years.  With the implementation of a new phone system  we should move forward with the plan to update our phones for maximum compatibility.   600‐43405‐20‐000‐00Network Equipment $115,000 E OT Replace End of Life/End of Support network hardware at Westlake Academy; Cost of  reparis vs. replacement costs / Critical infrastructure downtime.  Several network devices  that provide phone, data, and internet connectivity in and between our buildings are 6 to  8 years old (we plan to replace between 5 and 7 years), with most of them no longer  under warranty and no way to replace parts if necessary.  Most of these network devices  were installed before the decision was made to be a 1‐to‐1 school, providing technology  and access for every student.  Although our current devices are functioning, we would see  a benefit in throughput speeds and capacity capability by replacing these older devices  with newer hardware designed to provide the best connectivity and speed to a large  number of devices.   GMR 600 TOTAL I.T. DEPT PROJECTS $215,000 600‐45908‐26‐000‐000010 Town ‐ Light R&M $10,000 E OT Upgrade to LED light at the Temp fire station & pump station 600‐43340‐26‐000‐000007 Town ‐ Irrigation R&M $5,000 E OT Replacement of controllers 600‐43347‐26‐000‐000032 Town ‐ HVAC System Replacement $5,000 E OT Temp. Fire station 54 DRAFT 5 Year Projection Estimated FY 18-19 1234 Description Account Number FY 16-17 PROPOSED FY 19-20 FY 20-21 FY 21-22 FY 22-23 1 Interest Earned 16 505-36110-16-000 350 350 350 350 350 350 2 Sales of Surplus 16 505-34144-16-000 - - - - - - 3 Transfer In from UF 88 505-52550-88-000 6,250 10,000 10,000 10,000 10,000 10,000 4 Fund 505 total 6,600 10,350 10,350 10,350 10,350 10,350 5 Interest Income 16 510-36110-16-000 14,500 14,500 14,500 14,500 14,500 14,500 6 Transfer in from UF 88 510-52550-88-000 - 5,000 5,000 5,000 5,000 5,000 7 Fund 510 total 14,500 19,500 19,500 19,500 19,500 19,500 8 Interest Income 00 600-36110-00-000 2,165 2,165 2,165 2,165 2,165 2,165 9 WA Keller Police Substation 17 600-33700-17-000-000053 25,000 - - - - - 10 Contributions 14 600-33700-14-101 - - - - - - 11 Firefighter Equipment Fees 14 600-34008-14-000 6,000 6,000 6,000 6,000 6,000 6,000 12 Transfer in from GF 88 600-52510-88-000 350,000 1,000,799 579,537 498,660 447,350 447,350 13 Fund 600 total 383,165 1,008,964 587,702 506,825 455,515 455,515 14 Interest Earned 10 605-36110-10-000 2,450 2,450 2,450 2,450 2,450 2,450 15 Contributions 10 605-33700-10-000 105,000 - 150,000 - - - 16 Insurance Proceeds 14 605-39100-14-000 - - - - - - 17 Sales of Surplus Fire Dept 14 605-34144-14-000 - - - - - - 18 Sales of Surplus Public Works 16 605-34144-16-000 - - - - - - 19 Transfer in from UF 88 605-52550-88-000 - - - - - - 20 Transfer In from GF 88 605-52510-88-000 350,000 460,266 579,537 498,662 447,350 447,350 21 Fund 605 total 457,450 462,716 731,987 501,112 449,800 449,800 22 861,715$ 1,501,530$ $1,349,539 $1,037,787 $ 935,165 $ 935,165 25 26 27 Motor Vehicle 16 505-47410-16-000 - - - 50,000 - - 28 Fund 505 total - - - 50,000 - - 29 Sewer Easement Cleaning Machine 16 510-44114-16-000-000014 45,000 - - - - - 30 Repaint Ground Storage Tank 16 510-44119-16-000-000015 10,000 90,000 - - - - 31 Pump Station Equipment 16 510-44123-16-000-000005 10,000 90,000 - - - - 32 Fund 510 total 65,000 180,000 - - - - 33 WA-Irrigation System 17 600-43340-17-000-000007 7,500 5,000 15,000 5,000 5,000 5,000 34 WA-15 Ton Split HVAC System 17 600-43347-17-000-000024 7,500 15,000 10,000 25,000 25,000 25,000 35 WA-2 Ton Roof Top Units 17 600-43347-17-000-000025 7,500 5,000 15,000 10,000 10,000 10,000 36 WA-AC ton/7.5 ton server room 17 600-43347-17-000-000026 7,500 5,000 - 20,000 20,000 20,000 37 WA-HVAC System Replacement 17 600-43347-17-000-000032 7,500 10,000 - 5,000 5,000 5,000 38 WA-Update Security System 17 600-43354-17-000-000018 2,750 2,750 5,000 8,000 8,000 8,000 39 WA-Update Security Cameras 17 600-43354-17-000-000019 10,300 6,000 2,000 12,000 12,000 12,000 40 WA-Heater Boilers 17 600-44219-17-000-000029 9,675 5,000 - 25,000 25,000 25,000 41 WA-Painting/Cloth Wall R&M 17 600-44220-17-000-000012 7,500 8,000 10,000 8,000 8,000 8,000 42 WA-Ext Envrnmt Imprvmts Irrig 17 600-44306-17-000-000009 7,500 10,000 - 12,000 12,000 12,000 43 WA-Parking Lot 17 600-44306-17-000-000015 - 25,000 - - - - 44 WA Playground Equipment 17 600-44311-17-000-000040 - 5,000 - - - - 45 WA-Plumbing Repair/Replacement 17 600-45904-17-000-000036 2,775 9,000 15,000 5,000 5,000 5,000 46 WA-Carpet/VCT Flooring 17 600-45908-17-000-000008 25,000 35,000 15,000 15,000 15,000 15,000 47 WA-Envrnmt Bldg UG light/water 17 600-45908-17-000-000010 2,750 10,000 - 5,000 5,000 5,000 48 WA-Refurbish Classrooms 17 600-45908-17-000-000017 21,000 30,000 35,000 25,000 25,000 25,000 49 WA-Interior Building R&M 17 600-45908-17-000-000023 5,500 15,000 10,000 15,000 15,000 15,000 50 WA-Exterior Paint & Wood R&M 17 600-45909-17-000-000011 5,500 4,000 4,000 8,000 8,000 8,000 51 WA-Roof Repairs 17 600-45909-17-000-000013 47,550 40,000 15,000 5,000 5,000 5,000 WA-Mech Eqpmt 2 Man Lift 600-47411-17-000-000055 - 25,000 - - - - TOTAL REVENUES AND OTHER SOURCES Maintenance and Replacement Funds REVENUES & OTHER SOURCES MAINTENANCE/REPLACEMENT PROJECTS Dept 55 DRAFT 5 Year Projection Estimated FY 18-19 1234 Description Account Number FY 16-17 PROPOSED FY 19-20 FY 20-21 FY 21-22 FY 22-23 Maintenance and Replacement Funds Dept 52 WA-Furniture/Interior Bldg 17 600-47415-17-000-000045 7,000 15,000 - - - - 53 WA-Keller Police Substation 17 600-47418-17-000-000053 25,000 - - - - - 54 Trail Repairs and Maintenance 19 600-43343-19-000-000014 10,500 10,000 10,000 10,000 10,000 10,000 55 Park Repairs and Maintenance 19 600-45911-19-000-000043 17,875 10,000 10,000 10,000 10,000 10,000 56 Servers & Network Storage 20 600-43405-20-000-000020 15,000 40,000 15,000 15,000 15,000 15,000 57 Network Printers/Peripheal Dev 20 600-43405-20-000-000021 5,000 5,000 5,000 5,000 5,000 5,000 58 Network Equipment 20 600-43405-20-000-000027 - 115,000 25,000 25,000 25,000 25,000 59 Server Replacements 20 600-43405-20-000-000033 5,000 20,000 12,500 100,000 12,500 12,500 60 Fiber Connectivity 20 600-43405-20-000-000054 - - - - - - 61 Phone System/Peripheal Devices 20 600-45305-20-000-000028 5,000 65,000 10,000 10,000 10,000 10,000 62 Town-Irrigation R&M 26 600-43340-26-000-000007 - 5,000 5,000 5,000 5,000 5,000 63 Town-HVAC System Replacement 26 600-43347-26-000-000032 - 5,000 5,000 5,000 5,000 5,000 64 Town-Heater 26 600-44219-26-000-000029 - 3,000 3,000 3,000 3,000 3,000 65 Town-Parking Lot 26 600-44306-26-000-000015 - 4,000 4,000 4,000 4,000 4,000 66 Town-Env Bldg UG light/water 26 600-45908-26-000-000010 - 10,000 10,000 10,000 10,000 10,000 67 Town-Furniture/Interior Bldg 26 600-47415-26-000-000045 36,325 2,700 - - - - 68 Fund 600 total 312,000 579,450 265,500 410,000 322,500 322,500 69 Motor Vehicle (WA Buses)10 605-47410-10-000 105,000 - 150,000 - - - 70 FD Insurance Claims 14 605-45210-14-000 - - - - - - 71 Motor Vehicle F ire Dept 14 605-47410-14-000 - 260,000 - - 60,000 1,000,000 72 Motor Vehicle Facilities 17 605-47410-17-000 - - - 50,000 - - 73 Fund 605 total 105,000 260,000 150,000 50,000 60,000 1,000,000 74 482,000$ 1,019,450$ $ 415,500 $ 510,000 $ 382,500 $1,322,500 77 78 79 NET CHANGE TO FUND BALANCE 379,715 482,080 934,039 527,787 552,665 (387,335) 80 81 82 BEGINNING FUND BALANCEC 1,053,144 1,432,859 1,914,939 2,848,978 3,376,765 3,929,430 83 1,432,859$ 1,914,939$ $2,848,978 $3,376,765 $3,929,430 $3,542,095 ENDING FUND BALANCE TOTAL MAINTENANCE/REPLACEMENT PROJECTS 56 DRAFT SECTION 07 57 DRAFT SPECIAL REVENUE FUNDS Program Summary Fiscal Year 2018/2019 Base Proposed Estimated Proposed FY 18/19 Proposed Budget Budget Change Change Budget Budget FY 18/19 FY 18/19 Amount Percent FY 17/18 FY 18/19 FY 17/18 Estimated REVENUES & OTHER SOURCES 1 General Sales Tax 1,602,000 1,700,000 98,000 6%1,439,500 1,700,000 260,500 18% 60% 2 Property Tax - - - 0%- - - 0% 0% 3 Charge for Service - - - 0%- - - 0% 0% 4 Hotel Occupancy Tax 853,600 853,600 - 0%853,600 853,600 - 0% 30% 5 Permits & Fees Other - - - 0%- - - 0% 0% 6 Permits & Fees Building - - - 0%- - - 0% 0% 7 Fines & Forfeitures Court - - - 0%- - - 0% 0% 8 Investment Earnings 14,510 14,510 - 0%14,510 14,510 - 0% 1% 9 Contributions 197,300 197,300 - 0%373,000 197,300 (175,700) -47% 7% 10 Misc Income 69,985 69,985 - 0%74,535 69,985 (4,550) -6% 2% 11 2,737,395 2,835,395 98,000 4%2,755,145 2,835,395 80,250 3% 100% 12 Transfers In - - - 0%- - - 0% 0% 13 Other Sources - - - 100%- - - 100% 0% 14 - - - 100%- - - 0% 0% 15 2,737,395$ $ 2,835,395 98,000$ 4%2,755,145$ $ 2,835,395 80,250$ 3% 100% EXPENDITURES & OTHER USES 16 Payroll Salaries - - - 0%- - - 0% 0% 17 Payroll Insurance - - - 0%- - - 0% 0% 18 Payroll Taxes - - - 0%- - - 0% 0% 19 Payroll Retirement - - - 0%- - - 0% 0% 20 - - - 0%- - - 0% 0% 21 Debt Service - - - 0%- - - 0% 0% 22 Economic Development 136,940 336,940 200,000 146%238,940 336,940 98,000 41% 12% 23 Payroll Transfer out to GF 525,051 555,167 30,116 6%518,510 555,167 36,657 7% 20% 24 Rent & Utilities 30,989 79,834 48,845 158%59,789 79,834 20,045 34% 3% 25 Repair & Maintenance - - - 0%- - - 0% 0% 26 Services 280,620 313,120 32,500 12%498,235 313,120 (185,115) -37% 11% 27 Supplies 12,675 12,675 - 0%12,675 12,675 - 0% 0% 28 Travel & Training 4,145 4,145 - 0%4,145 4,145 - 0% 0% 29 990,420 1,301,881 311,461 31%1,332,294 1,301,881 (30,413) -2% 46% 30 990,420 1,301,881 311,461 31%1,332,294 1,301,881 (30,413) -2% 46% 31 Capital Projects - - - 0%- - - 0% 0% 32 Capital Outlay - - - 0%- - - 0% 0% 33 Capital Maintenance & Replacement - - - 0%- - - 0% 0% 34 - - - 0%- - - 0% 0% 35 Other Uses - - - 0%- - - 0% 0% 36 Transfers Out 1,564,300 1,564,300 - 0%1,577,500 1,564,300 (13,200) -1% 55% 37 1,564,300 1,564,300 - 0%1,577,500 1,564,300 (13,200) -1% 55% 38 1,564,300 1,564,300 - 0%1,577,500 1,564,300 (13,200) -1% 55% 39 2,554,720$ $ 2,866,181 311,461$ 12%2,909,794$ $ 2,866,181 (43,613)$ -1% 101% SUMMARY 40 182,675$ $ (30,786) (213,461)$ 117%(154,649)$ $ (30,786) 123,863$ 80% 41 FUND BALANCE, BEGINNING 1,146,794 1,146,794 - 0%1,301,443 1,146,794 (154,649) -12% 42 1,329,469 1,116,007 (213,461) -16%1,146,794 1,116,007 (30,786) -3% 43 Restricted/Assigned/Committed Funds 1,329,469 1,116,007 (213,461) -16%1,146,794 1,116,007 (30,786) -3% 44 -$ $ - -$ 0%-$ $ - -$ 0% 45 Operating Expenditures - - - 0%- - - 0% 46 Daily Operating Expenditures - - - 0%- - - 0% 47 - - - 0%- - - 0% 48 Cash 1,329,469 1,116,007 (213,461) -16%1,146,794 1,116,007 (30,786) -3% 49 - - - 0%- - - 0% 50 - - - 0%- - - 0% 51 - - - 0%- - - 0% 52 - - - 0%- - - 0% 53 1,329,469$ $ 1,116,007 (213,461)$ -16%1,146,794$ $ 1,116,007 (30,786)$ -3%TOTAL RESTRICTED/ASSIGNED/COMMITTED FUNDS TOTAL NON-OPERATING EXPENDITURES TOTAL OPERATING EXPENDITURES RESTRICTED/ASSIGNED/COMMITED FUNDS Total Payroll and Related Total Operations & Maintenance Total Capital Total Other Uses Number of Operating Days FUND BALANCE, ENDING EXCESS REVENUES OVER(UNDER) EXPENDITURES TOTAL EXPENDITURES & OTHER USES UNASSIGNED FUND BALANCE, ENDING Total Other Sources TOTAL REVENUES & OTHER SOURCES vs SLA Requests based on these numbers BASE VS PROPOSED REVISION 04 Total Revenues 58 DRAFT = = = = Account Description 2 3 4 5 Account Description 6 7 8 9 10 Operating Expenditures Non‐Operating Expenditures $311,461 Total Revenue Change Amount: Total Operating Expenditure Change Amount: SPECIAL REVENUE FUNDS$1,564,300 $1,564,300 $0 0% $990,420 $1,301,881 $311,461 31% $182,675 Recur S L A  O V E R V I E W SERVICE LEVEL ADJUSTMENTS FY 18/19 FUND SUMMARYBASE BUDGET PROPOSED CHANGE PERCENT $2,737,395 $2,835,395 $98,000 4% ACCOUNT TYPES Revenues and Other Sources 210‐31310‐10‐000 Sales Tax Revenue $98,000 M OT Based on most current forecasting schedule for General Sales Tax Revenue ‐$30,786 ‐$213,461 117% REVENUE AND OTHER SOURCES Account Number Change Amount Type Justification for Change Amount NET IMPACT $98,000 OPERATING EXPENDITURES Based on tiered lease payment schedule for new town hall building 220‐43531‐22‐000 and  220‐43336‐22 Marketing & Promotions and  Contracted Services $32,500 E OT 220‐46220‐10‐000 Justification for Change AmountAccount Number Change Amount Type Recur 210‐46527‐10‐000 ED ‐ Schwab Sales Tax $200,000 M OT Economic Development for Schwab Sales tax 220‐42699‐10‐000 Payroll Transfer Out to GF $30,116 M OG Based on changes in Payroll in General Fund Electric Service $48,845 M OG $25,000 for an enhanced municipal app which falls under the perspective of municipal and  academic operations. The intended result of this additional communication tool is to  increase transparency, accessibility, and communications for our CSS that prefer to utilize  this form of technology to more easily access information and complete municipal  business. Additionally, this app will help increase CSS satisfaction with this additional  amenity offering.   Additionally, I have another amount for the Marketing & Promotion account.  It is in the  amount of $7,500 for the creation and coordination of a new municipal style guide. This  municipally wide style guide will also fall under the perspective of municipal and academic  operations. The intended result of this important guide is to aid all staff in properly  implementing our new Town of Westlake branding initiative which will in turn, greatly  impact our Westlake unique sense of place with its consistent branding and marketing to  both internal and external customers.  Additionally, the results of seeing the consistent  and professional application of a new municipal logo and tagline could lead to increased  CSS satisfaction and help preserve the desirability and quality of life, as residents take  pride in their home ‐ the unique community of Westlake.  59 DRAFT This page is intentionally blank 60 DRAFT SECTION 08 61 DRAFT DEBT SERVICE FUNDS Program Summary Fiscal Year 2018/2019 Base Proposed Estimated Proposed FY 18/19 Proposed Budget Budget Change Change Budget Budget FY 18/19 FY 18/19 Amount Percent FY 17/18 FY 18/19 FY 17/18 Estimated REVENUES & OTHER SOURCES 1 General Sales Tax - - - 0%- - - 0% 2 Property Tax 266,179 287,699 21,520 8%266,179 287,699 21,520 8% 3 Charge for Service - - - 0%- - - 0% 4 Franchise Fees - - - 0%- - - 0% 5 Permits & Fees Other - - - 0%- - - 0% 6 Permits & Fees Building - - - 0%- - - 0% 7 Permits & Fees Utility - - - 0%- - - 0% 8 Fines & Forfeitures Court - - - 0%- - - 0% 9 Investment Earnings - - - 0%- - - 0% 10 Contributions - - - 0%- - - 0% 11 Payroll Salaries - - - 0%- - - 0% 12 266,179 287,699 21,520 8%266,179 287,699 21,520 8% 13 Transfers In 2,405,901 2,405,901 - 0%2,412,200 2,405,901 (6,299) 0% 14 Other Sources - - - 0%- - - 0% 15 2,405,901 2,405,901 - 0%2,412,200 2,405,901 (6,299) 0% 16 2,672,080$ $ 2,693,600 21,520$ 1%2,678,379$ $ 2,693,600 15,221$ 1% 17 Payroll Salaries - - - 0%- - - 0% 18 Payroll Insurance - - - 0%- - - 0% 19 Payroll Taxes - - - 0%- - - 0% 20 Payroll Retirement - - - 0%- - - 0% 21 - - - 0%- - - 0% 22 Capital Outlay - - - 0%- - - 0% 23 Debt Service 2,668,470 2,689,990 21,520 1%2,688,160 2,689,990 1,830 0% 24 Economic Development - - - 0%- - - 0% 25 Rent & Utilities - - - 0%- - - 0% 26 Repair & Maintenance - - - 0%- - - 0% 27 Services 3,610 3,610 - 0%2,180 3,610 1,430 66% 28 Supplies - - - 0%- - - 0% 29 Travel & Training - - - 0%- - - 0% 30 2,672,080 2,693,600 21,520 1%2,690,340 2,693,600 3,260 0% 31 2,672,080 2,693,600 21,520 1%2,690,340 2,693,600 3,260 0% 32 Capital Projects - - - 0%- - - 0% 33 Capital Maintenance & Replacement - - - 0%- - - 0% 34 - - - 0%- - - 0% 35 Other Uses - - - 0%- - - 0% 36 Transfers Out - - - 0%- - - 0% 37 - - - 0%- - - 0% 38 - - - 0%- - - 0% 39 2,672,080$ $ 2,693,600 21,520$ 1%2,690,340$ $ 2,693,600 3,260$ 0% SUMMARY 40 -$ $ - -$ 0%(11,961)$ $ - 11,961$ 100% 41 FUND BALANCE, BEGINNING 0 0 - 0%11,961 0 (11,961) -100% 42 0 0 - 0%0 0 - 0% 43 Restricted/Assigned/Committed Funds 0 0 - 0%0 0 - 0% 44 -$ $ - -$ 0%-$ $ - -$ 0% 45 Operating Expenditures 46 Daily Operating Expenditures 47 - - - 0%- - - 0% 48 Cash 0 0 - 100%0 0 - 0% 49 - - - 0%- - - 0% 50 - - - 0%- - - 0% 51 - - - 0%- - - 0% 52 - - - 0%- - - 0% 53 0$ $ 0 -$ 100%0$ $ 0 -$ 0% TOTAL REVENUES & OTHER SOURCES Total Revenues SLA Requests based on these numbers BASE VS PROPOSED REVISION 04 vs Total Other Sources TOTAL RESTRICTED/ASSIGNED/COMMITTED FUNDS RESTRICTED/ASSIGNED/COMMITED FUNDS Total Payroll and Related Total Operations & Maintenance Total Capital Total Other Uses TOTAL EXPENDITURES & OTHER USES TOTAL NON-OPERATING EXPENDITURES TOTAL OPERATING EXPENDITURES EXPENDITURES & OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES Number of Operating Days FUND BALANCE, ENDING UNASSIGNED FUND BALANCE, ENDING 62 DRAFT = = = = Account Description 1 2 3 4 5 Account Description 6 7 7 8 9 10 Operating Expenditures Non‐Operating Expenditures Total Revenue Change Amount: Total Non‐Expenditure Change Amount: $21,520 OPERATING EXPENDITURES $21,520 $0 $0 $0 $0 Justification for Change Amount 301‐4884x0 Debt Service Principal/Interest $21,520 Decreased in debt service payments ‐ offset by property tax revenue Account Number Change Amount Type Recur $0 $0 Property tax decreased based on July certified rolls $0 301‐31315‐10‐00 Property Tax $21,520 REVENUE AND OTHER SOURCES Account Number Change Amount Type Recur Justification for Change Amount NET IMPACT DEBT SERVICE FUNDS$2,672,080 $2,693,600 $21,520 $0 $0 $0 $0 $0 $0 S L A   O V E R V I E W SERVICE LEVEL ADJUSTMENTS FY 18/19 FUND SUMMARYBASE BUDGET PROPOSED CHANGE $2,672,080 $2,693,600 $21,520 ACCOUNT TYPES Revenues and Other Source 63 DRAFT This page is intentionally blank 64 DRAFT SECTION 09 65 DRAFT Capital Project Funds Program Summary Fiscal Year 2018/2019 Base Proposed Estimated Proposed FY 18/19 Proposed Budget Budget Change Change Budget Budget FY 18/19 FY 18/19 Amount Percent FY 17/18 FY 18/19 FY 17/18 Estimated 1 General Sales Tax - - - 0%- - - 0% 0% 2 Property Tax - - - 0%- - - 0% 0% 3 Franchise Fees - - - 0%- - - 0% 0% 4 Permits & Fees Other - - - 0%- - - 0% 0% 5 Permits & Fees Building - - - 0%- - - 0% 0% 6 Permits & Fees Utility - - - 0%- - - 0% 0% 7 Investment Earnings 65,400 65,400 - 0%65,400 65,400 - 0% 1% 8 Contributions - - - 0%201,390 - (201,390) -100% 0% 9 Misc Income - - - 0%- - - 0% 0% 10 65,400 65,400 - 0%266,790 65,400 (201,390) -75% 1% 11 Transfers In 164,300 1,418,959 1,254,659 764%977,276 1,418,959 441,683 45% 29% 12 Other Sources - 3,387,134 3,387,134 100%- 3,387,134 3,387,134 100% 70% 13 164,300 4,806,093 4,641,793 100%977,276 4,806,093 3,828,817 392% 99% 14 229,700$ $ 4,871,493 4,641,793$ 2021%1,244,066$ $ 4,871,493 3,627,427$ 292% 100% 15 Payroll Salaries - - - 0%- - - 0% 0% 16 Payroll Insurance - - - 0%- - - 0% 0% 17 Payroll Taxes - - - 0%- - - 0% 0% 18 Payroll Retirement - - - 0%- - - 0% 0% 19 - - - 0%- - - 0% 0% 20 Debt Service - - - 0%- - - 0% 0% 21 Economic Development - - - 0%- - - 0% 0% 22 Payroll Transfers Out - - - 0%54,565 - (54,565) -100% 0% 23 Rent & Utilities - - - 0%- - - 0% 0% 24 Repair & Maintenance - - - 0%- - - 0% 0% 25 Services - - - 0%- - - 0% 0% 26 Supplies - - - 0%- - - 0% 0% 27 Travel & Training - - - 0%- - - 0% 0% 28 - - - 0%54,565 - (54,565) -100% 0% 29 - - - 0%54,565 - (54,565) -100% 0% 30 Capital Projects 2,499,630 4,676,681 2,177,051 87%7,934,673 4,676,681 (3,257,992) -41% 96% 31 Capital Outlay - - - 0%- - - 0% 0% 32 Capital Maintenance & Replacement - - - 0%- - - 0% 0% 33 2,499,630 4,676,681 2,177,051 87%7,934,673 4,676,681 (3,257,992) -41% 96% 34 Other Uses - - - 0%- - - 0% 0% 35 Transfers Out - - - 0%- - - 0% 0% 36 - - - 0%- - - 0%0% 37 2,499,630 4,676,681 2,177,051 87%7,934,673 4,676,681 (3,257,992) -41% 96% 38 2,499,630$ $ 4,676,681 2,177,051$ 87%7,989,238$ $ 4,676,681 (3,312,557)$ -41% 96% 39 (2,269,930)$ $ 194,812 2,464,742$ 109%(6,745,172)$ $ 194,812 6,939,984$ 103% 40 FUND BALANCE, BEGINNING 7,538,051 7,538,051 - 0%14,283,223 7,538,051 (6,745,172) -47% 41 5,268,121 7,732,863 2,464,742 47%7,538,051 7,732,863 194,812 3% 42 Restricted/Assigned/Committed Funds 5,268,121 7,732,863 2,464,742 47%7,538,051 7,732,863 194,812 3% 43 -$ $ - -$ 0%-$ $ - -$ 0% 44 Operating Expenditures - - - 0%- - - 0% 45 Daily Operating Expenditures - - - 0%- - - 0% 46 - - - 0%- - - 0% 47 Cash 5,268,121 7,732,863 2,464,742 47%7,538,051 7,732,863 194,812 3% 48 - - - 0%- - - 0% 49 - - - 0%- - - 0% 50 - - - 0%- - - 0% 51 5,268,121$ $ 7,732,863 2,464,742$ 47%7,538,051$ $ 7,732,863 194,812$ 3% REVISION 04 vs Total Payroll and Related Total Operations & Maintenance Total Capital Total Revenues Total Other Sources SLA Requests based on these numbers BASE VS PROPOSED TOTAL RESTRICTED/ASSIGNED/COMMITTED FUNDS TOTAL OPERATING EXPENDITURES TOTAL NON-OPERATING EXPENDITURES EXPENDITURES & OTHER USES REVENUES & OTHER SOURCES TOTAL REVENUES & OTHER SOURCES TOTAL EXPENDITURES & OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES Total Other Uses FUND BALANCE, ENDING Number of Operating Days RESTRICTED/ASSIGNED/COMMITED FUNDS SUMMARY UNASSIGNED FUND BALANCE, ENDING 66 DRAFT = = = = Account Description 1 2 3 Account Description 4 5 6 7 8 9 10 11 12 13 14 ACCOUNT TYPES Revenues and Other Sources $194,812 $2,464,742 109% Operating Expenditures Non‐Operating Expenditures CAPITAL PROJECT FUNDS$2,499,630 $4,676,681 REVENUE AND OTHER SOURCES Account Number Change Amount Type Recur $0 $0 $0 0% Justification for Change Amount S L A  O V E R V I E W SERVICE LEVEL ADJUSTMENTS FY 18/19 FUND SUMMARYBASE BUDGET PROPOSED CHANGE PERCENT $229,700 $4,871,493 $4,641,793 2021% ‐$2,269,930 410‐52510‐88‐000‐0000 Transfer in from GF $1,254,659 E OT Anticipated one time building permit revenues from General Fund 410‐33501‐00‐000‐0000 Bond Proceeds $3,387,134 E OT Anticipated bond revenue for projects relating to facilities, streets, trails, signage, etc. $2,177,051 87% NET IMPACT Capital Project ‐ FM1938 Pavement Repairs 410‐73000‐16‐000‐ 000079 410‐74400‐20‐0000‐ 000081 Fiber Connectivity $300,000 E OT JASON Information Technology $300,000 Capital Project ‐ Wyck Hill Pavement Resurface 410‐73000‐16‐000‐ 000080 FM1938 Pavement Repairs $80,000 N OT OT OT 410‐73000‐16‐000‐ 000040 Sam School Road R&D N Capital Project ‐ Flashing Crosswalk Lights 410‐73000‐16‐000‐ 000078 Solana Pavement Repair $90,000 N $281,960 N OT Capital Project ‐ Sam School Road Reconstruction & Drainage OT Capital Project ‐ Solana Pavement Repair 410‐73000‐16‐000‐ 000075 Flashing Crosswalk Lights $80,000 N N OT Capital Project ‐ FM1938 Town Imrpovements $4,641,793 $404,125 N OT Capital Project ‐ Pearson Lane Reconstruction & Drainage Fiber to connect all town and academy buildings; : Reduce critical infrastructure downtime ‐ I apologize ahead  of time for the lengthy explanation.  This is something the IT department has been looking at for several years  but have not openly discussed it with many of the staff.  It is not a simple matter to explain all of the benefits  we would have from having our own fiber network between all of the locations. With the addition of the EOC at the new fire station and a complet fiber duct between all of our locations, we  have the opportunity to run our own fiber between all of the locations to provide faster connectivity than we  can afford through vendors.  Currently we pay approximately $2000 per month for 50 to 150Mbps  connectivity between Westlake Academy, the current Fire Station, and our Town Hall.  With this rollout we  would start with 10Gbps connectivity between all of our locations (around 100X faster than our current  connections), with the ability to increase to 40Gbps and 100Gbps if necessary by only upgrading the hardware  connected to the fiber. Using our own fiber will allow us flexibility in internet connectivity ‐ options to  combine the internet connection at each location into a single faster connection, or reduce or remove  internet connectivity costs at one or more locations and route all internet traffic to Westlake Academy and  the Fire Station since both of those have or will have generator backups in case of power failure.  Since we  have moved to a virtual server architecture, having our own fast fiber connectivity between locations will  allow us to move virtual servers to any location when necessary (disaster recovery, scheduled hardware  down time for updates, upgrades, repairs, etc.) We will be able to host our servers at any of the locations  without any reduction in speed or productivity.  Fiber is expensive to roll‐out initially, but once we have it we  should not need to replace the fiber for 25 to 30 years, and likely not even at that point.  The only additional  cost after rollout would be fiber switch hardware replacement or upgrades every 5 to 7 years if necessary.  We have several options once the fiber is rolled out and ready for use.  One of these options we (the IT  Department) are looking at closely is: ‐ Internet connectivity at New Fire/EMS Station from 2 separate providers (for redundancy for the EOC and  Fire/EMS) ‐ Internet connectivity at Westlake Academy from a provider offering significant educational cost savings  (potentionally $3600/year when rollout is complete and available from Region 11) ‐ Limited emergency backup internet service at Town Hall and the “old” fire station ‐ 10Mbps to 50Mbps, at a  significant savings over current connectivity costs for those locations.  ‐ All locations would route internet traffic through the new Fire/EMS station with ability for all locations to  fail‐over any other location when necessary. ‐ Near real‐time backups of critical servers at Westlake Academy and Town Hall to backups servers at new  Fire EMS station, with ability to quickly run from backups at any location when necessary (Disaster Recovery,  EOC situation). NON‐OPERATING EXPENDITURES Account Number Change Amount Type Recur Justification for Change Amount $54,450Wyck Hill Pavement Resurface 410‐74400‐16‐000‐ 000020 $1,160,535 FM1938 Town Improvements $170,000 Total Revenue Change Amount: JARROD Street Projects 410‐73000‐16‐000‐ 000060 Pearson Lane R&D 67 DRAFT = = = = ACCOUNT TYPES Revenues and Other Sources $194,812 $2,464,742 109% Operating Expenditures Non‐Operating Expenditures CAPITAL PROJECT FUNDS$2,499,630 $4,676,681 $0 $0 $0 0% S L A  O V E R V I E W SERVICE LEVEL ADJUSTMENTS FY 18/19 FUND SUMMARYBASE BUDGET PROPOSED CHANGE PERCENT $229,700 $4,871,493 $4,641,793 2021% ‐$2,269,930 $2,177,051 87% NET IMPACT 15 16 17 18 19 20 21 22 23 24 25 26 Westlake Academy Master Plan $2,177,051 TROY Park & Rec Projects $634,516 Capital Project ‐ Trail at Dove Road, Pearson Lane, Aspen Lane 410‐74400‐19‐000‐ 000067 Wayfinding Signage $229,500 N OT Capital Project ‐ Wayfinding Signage 410‐74400‐19‐000‐ 000053 Trail ‐ Dove/Pearson/Aspen $290,016 N OT 412‐43345‐00‐000 Consultant Fees $85,000 N OT N OT Capital Project ‐ Trail Connection at Hwy 114 and Solana Blvd 410‐73000‐17‐000‐ 000077 WA‐Pond Repairs $82,000 N OT Capital Project ‐ Pond Repairs at Westlake Academy TROY Academy Projects $82,000 410‐74400‐19‐000‐ 000042 Trail Connection at 114/Solana Total Non‐Operating Expenditures Change Amount: $30,000 68 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 1 2 3 4 Transfer in from GF 410‐52510‐88‐000 637,276 1,254,659 65,064 117,816 73,001 73,001 5 Interest Income 410‐36110‐10‐000 38,000 38,000 38,000 38,000 38,000 38,000 7 NET REVENUES $        675,276 $           1,292,659 $        103,064  $      155,816  $      111,001 $      111,001  8 9 Cash (Fund Balance)410‐10110‐16‐000‐000020 0 0 0000 10 FM1938 TOWN IMPROVEMENTS 410‐74400‐16‐000‐000020 (50,000) (220,000)0000 11 project 20 (50,000)(220,000)0000 12 13 Cash (Fund Balance)410‐10110‐16‐000‐000030 0 0 0000 14 SH114/HWY170 ENHANCEMENTS 410‐73000‐16‐000‐000030 0 0 0000 15 project 30 0 0 0000 16 17 Bond Revenue ‐ Issue $3.387M 410‐33501‐16‐000‐000034 0 480,180 0000 18 ROANOKE ROAD RECON/DRAIN SOUTH 410‐73000‐16‐000‐000034 0 0 (480,180)0 0 0 19 project 34 0 480,180 (480,180) 0 0 0 20 21 Bond Revenue ‐ Issue $3.387M 410‐33501‐16‐000‐000040 0 281,960 0000 22 SAM SCHOOL ROAD RECON & DRAINANGE 410‐73000‐16‐000‐000040 0 (281,960)0000 23 project 40 0 0 0000 24 25 Cash (Fund Balance)410‐10110‐16‐000‐000041 0 0 0000 26 E.DOVE ROAD RECON & DRAINAGE (vaq/tb)410‐73000‐16‐000‐000041 (100,000)0 0000 27 project 41 (100,000)0 0000 28 29 Bond Revenue ‐ Issue $3.387M 410‐33501‐16‐000‐000058 0 983,954 0000 30 OTTINGER ROAD RECON & DRAINAGE 410‐73000‐16‐000‐000058 0 0 (983,954)0 0 0 31 project 58 0 983,954 (983,954) 0 0 0 32 33 Bond Revenue ‐ Issue $3.387M 410‐33501‐16‐000‐000060 0 404,125 0000 34 PEARSON LANE RECON & DRAINAGE 410‐73000‐16‐000‐000060 0 (404,125)0000 35 project 60 0 0 0000 36 37 Cash (Fund Balance)410‐33700‐16‐000‐000068 0 0 0000 38 DOVE ROAD/FM1938 SIGNALIZATION 410‐74400‐16‐000‐000068 (160,000)0 0000 39 project 68 (160,000)0 0000 40 41 Contribution Revenue 410‐33700‐16‐000‐000069 26,390 0 0000 42 SOLANA/HWY 114  SIGNALIZATION 410‐74400‐16‐000‐000069 0 0 0000 43 project 69 26,390 0 0000 44 45 Contribution Revenue 410‐33700‐16‐000‐000070 0 0 0000 46 SOLANA/FM1938 SIGNALIZATION 410‐74400‐16‐000‐000070 (10,000)0 0000 47 project 70 (10,000)0 0000 48 49 Bond Revenue ‐ Issue $3.387M  410‐33501‐16‐000‐000075 0 80,000 0000 50 FLASHING CROSSWALK LIGHTS  410‐73000‐16‐000‐000075 0 (80,000)0000 51 project 75 0 0 0000 52 53 Bond Revenue ‐ Issue $3.387M  410‐33501‐16‐000‐000078 0 90,000 0000 54 SOLANA PAVEMENT REPAIRS  410‐73000‐16‐000‐000078 0 (90,000)0000 55 project 78 0 0 0000 56 57 Bond Revenue ‐ Issue $3.387M  410‐33501‐16‐000‐000079 0 54,450 0000 58 WYCK HILL PAVEMENT RESURFACE  410‐73000‐16‐000‐000079 0 (54,450)0000 59 project 79 0 0 0000 60 61 Bond Revenue ‐ Issue $3.387M  410‐33501‐16‐000‐000080 0 80,000 0000 62 FM1938 PAVEMENT REPAIRS  410‐73000‐16‐000‐000080 0 (80,000)0000 63 project 80 0 0 0000 64 65 ROAD and STREET IMPROVEMENTS DEPT 16 $      (293,610)$           1,244,134 $  (1,464,134) $                 ‐   $                 ‐   $                 ‐  66 67 WAF Grant 410‐33700‐17‐000‐000071 175,000 0 135,000000 68 WA ‐ OUTDOOR LEARNING CENTER 410‐74400‐17‐000‐000071 (175,000)0 (123,595)0 0 0 69 project 71 0 0 11,405000 70 71 Bond Revenue ‐ Issue $3.387M  410‐33501‐17‐000‐000077 0 82,000 0000 72 WA ‐ POND REPAIRS  410‐73000‐17‐000‐000077 0 (82,000)0000 73 project 77 0 0 0000 74 75 FACILITY and GROUND IMPROVEMENTS DEPT 17 $                   ‐   $                          ‐   $          11,405  $                 ‐   $                 ‐   $                 ‐  76 77 Bond Revenue ‐ Issue $3.387M 410‐33501‐19‐000‐000067 0 229,500 0000 78 WAYFINDING SIGNAGE 410‐74400‐19‐000‐000067 0 (229,500)0000 79 project 67 0 0 0000 DESCRIPTION Account Numbers FUND 410 ‐ CAPITAL PROJECTS FUND  FIVE YEAR FINANCIAL  CAPITAL PROJECT FUNDS 69 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 DESCRIPTION Account Numbers FIVE YEAR FINANCIAL  CAPITAL PROJECT FUNDS 80 81 Bond Revenue ‐ Issue $3.387M 410‐33501‐19‐000‐000042 0 30,000 0000 82 TRAIL CONNECTION AT 114/SOLANA 410‐74400‐19‐000‐000042 0 (30,000)0000 83 project 42 0 0 0000 84 85 Bond Revenue ‐ Issue $3.387M 410‐33501‐19‐000‐000052 0 300,949 0000 86 TRAIL ‐ WESTLAKE ACADEMY TO CEMETERY 410‐74400‐19‐000‐000052 0 0 (300,949)0 0 0 87 project 52 0 300,949 (300,949) 0 0 0 88 89 Bond Revenue ‐ Issue $3.387M 410‐33501‐19‐000‐000053 0 290,016 0000 90 TRAIL ‐ DOVE/PEARSON/ASPEN 410‐74400‐19‐000‐000053 0 (290,016)0000 91 project 53 0 0 0000 92 93 Contribution  410‐33700‐19‐000‐000076 0 0 0000 94 CEMETARY IMPROVEMENTS  410‐73000‐19‐000‐000076 (100,000)(50,000)0000 95 project 76 (100,000)(50,000)0000 96 97 PARKS/TRAIL/CEMETERY IMPROVEMENTS DEPT 19 $      (100,000)$               250,949 $      (300,949) $                 ‐   $                 ‐   $                 ‐  98 99 Cash (Fund Balance)410‐10110‐20‐000‐000081 0 0 0000 100 Fiber Connectivity 410‐74400‐20‐000‐000081 0 (300,000)0000 101 INFOMRATION TECHNOLOGU PROJECTS DEPT 20 $                   ‐   $             (300,000)$                   ‐     $                 ‐   $                 ‐   $                 ‐  102 103 Cash (Fund Balance)410‐10110‐10‐000 0 0 0000 103 Payroll Transfers Out to GF 410‐42699‐10‐000 (54,565)0 0000 104 PAYROLL TRANSFERS $        (54,565)$                          ‐   $                   ‐     $                 ‐   $                 ‐   $                 ‐  105 106 107 Total Revenues & Transfers in 876,666 4,679,793 238,064 155,816 111,001 111,001 108 Total Expenditures & Transfers Out (649,565) (2,192,051) (1,888,678) 0 0 0 109 NET CHANGE TO FUND BALANCE 227,101 2,487,742 (1,650,614) 155,816 111,001 111,001 110 Beginning Fund Balance 410‐25300‐00‐000 1,700,249 1,927,350 4,415,092 2,764,478 2,920,294 3,031,295 111 Ending Fund Balance 1,927,350 4,415,092 2,764,478 2,920,294 3,031,295 3,142,296 112 Restricted/Committed/Assigned Bonds Issue $3.387M 0 3,387,134 1,765,083000 113 Restricted/Committed/Assigned Contributions/Grants 201,390 0 135,000000 114 Unassigned Ending Balance 1,725,960$    $           1,027,958 864,395$       2,920,294$   3,031,295$  3,142,296$   115 116 123 124 125 126 127 Cash (Fund Balance)405‐10110‐00‐000 0 319,674 0000 132 Engineering Fees 405‐43215‐00‐000 (545,742)(4,100)0000 133 Construction Expense 405‐46195‐00‐000 (6,248,000) (1,739,281)0000 134 Land Purchase 405‐47412‐00‐000 0 0 0000 135 Design Fees 405‐43248‐00‐000 (76,950)(61,474)0000 136 Furniture & Fixtures 405‐47415‐00‐000 (200,000)(75,000)0000 137 Security Service 405‐46170‐00‐000 (167,000) (150,500)0000 138 Contingency 405‐43520‐00‐000 (75,000) (107,700)0000 139 Misc. Expense 405‐46190‐00‐000 (4,250) (258,075)0000 140 Appraisal Fees 405‐43246‐00‐000 (2,115)0 0000 141 Misc Legal 405‐43305‐00‐000 (3,147)0 0000 142 Boyle & Lowry 405‐43310‐00‐000 (16,690)0 0000 143 Advertising Public Notices 405‐45405‐00‐000 (224)(2,500)0000 144 Printing 405‐46125‐00‐000 (555)(1,000)0000 149 NET CHANGE TO FUND BALANCE (7,339,673) (2,079,956)0000 150 Beginning Fund Balance 405‐25300‐00‐000 9,419,629 2,079,956 0000 151 Ending Fund Balance 2,079,956 0 0 0 0 0 152 Restricted Funds 2,079,956 0 0000 153 Unassigned Ending Balance ‐$                 $                          ‐    ‐$                  ‐$                ‐$               ‐$               154 155 156 157 158 159 Interest Earned 412‐36110‐00‐000 27,400 27,400 27,400 27,400 27,400 27,400 160 Transfer in from ED 200 412‐52523‐88‐000 340,000 164,300 145,700 127,100 127,100 127,100 165 Construction Expense 412‐46195‐00‐000 0 0 0000 170 NET CHANGE TO FUND BALANCE 367,400 191,700 173,100 154,500 154,500 154,500 171 Beginning Fund Balance 412‐25300‐00‐000 1,413,345 1,780,745 1,972,445 2,145,545 2,300,045 2,454,545 172 Ending Fund Balance 1,780,745 1,972,445 2,145,545 2,300,045 2,454,545 2,609,045 173 Restricted Funds 1,780,745 1,972,445 2,145,545 2,300,045 2,454,545 2,609,045 174 Unassigned Ending Balance ‐$                 $                          ‐    ‐$                  ‐$                ‐$               ‐$               FUND 405 ‐ FIRE STATION PROJECT FUND 412 ‐ ACADEMY EXPANSION 70 DRAFT SECTION 10 71 DRAFT CAPITAL PROJECT FORECAST Formerly Adopted and New Proposed Projects Totals FY 17-18 FY 18-19 FY 19-20 PROJECT Dept Proj thru Estimated Proposed Projected GRAND No. No.FY 16/17 Budget Budget Budget TOTAL 16 CP20 FM1938 Town Improvements 3,035,361 50,000 220,000 - 3,305,361 16 CP34 Roanoke Road Reconstruction & Drainage South 2,900 - - 480,180 483,080 16 CP40 Sam School Road Reconstruction & Drainage - - 281,960 - 281,960 FM 1938 & Dove Road Traffic Signal (Cash)277,730 160,000 - - FM 1938 & Dove Road Traffic Signal (Contribution)26,389 - - - 16 CP70 FM 1938 and Solana Traffic Signalization 294,703 10,000 - - 304,703 16 CP75 Flashing Crosswalk - Dove/Pearson & Dove/Ottinger - - 80,000 - 80,000 16 CP78 Solana Pavement Repairs - - 90,000 - 90,000 16 CP79 Wyck Hill Pavement Resurface - - 54,450 - 54,450 16 CP80 FM1938 Pavement Repairs - - 80,000 - 80,000 Sub-Total - Road/Street Improvements 3,637,083 220,000 806,410 480,180 5,143,673 X 405 Fire Station Complex 2,737,121 7,339,673 2,399,630 - 12,476,424 Sub-Total - Municipal Facilities Improvements 2,737,121 7,339,673 2,399,630 - 12,476,424 17 CP71 WA Outdoor Learning Space 129,808 175,000 - 123,595 428,403 17 CP77 WA Pond Repairs - - 82,000 - 82,000 Sub-Total - Academic Facilities Improvements 129,808 175,000 82,000 123,595 510,403 19 CP42 Trail Connection at Hwy 114 & Solana Blvd.- - 30,000 - 30,000 19 CP67 Wayfinding Signage - - 229,500 - 229,500 19 CP76 Cemetary Improvements - 100,000 50,000 - 150,000 Sub-Total - Trail/Park/Cemetery Improvements - 100,000 309,500 - 409,500 19 CP52 Trail - Academy to Cemetery - - - 300,949 16 CP58 Ottinger Road Recon/Drainage - - - 983,954 19 CP53 Trail - Dove/Pearson/Aspen - - 290,016 - 16 CP60 Pearson Lane Recon/Drainage - - 404,125 - Sub-Total - Trail and Road Improvements - - 694,141 1,284,903 1,979,044 20 CP81 Firber Connectivity Project - - 300,000 - 300,000 Sub-Total - Information Technology Improvements - - 300,000 - 300,000 6,504,012$ 7,834,673$ ## $ 4,591,681 ##1,888,678$ ##20,819,044$ Totals FY 17-18 FY 18-19 FY 19-20 PROJECT thru Estimated Proposed Projected GRAND FY 16/17 Budget Budget Budget TOTAL Contributions (Formerly adopted)321,092 110,000 50,000 0 481,092 Foundation Contribution 129,808 175,000 0 123,595 428,403 TOTAL CONTRIBUTIONS 450,900 285,000 50,000 123,595 909,495 Cash/Fund Balance (Formerly adopted)3,315,991 210,000 520,000 0 4,045,991 TOTAL CASH 3,315,991 210,000 520,000 0 4,045,991 FY 17/18 Fire Station - 20 yr Bonds 2,737,121 7,339,673 2,399,630 0 12,476,424 FY 18/19 Street/Trail - 20 yr Bonds 0 0 1,622,051 1,765,083 3,387,134 TOTAL BONDS 2,737,121 7,339,673 4,021,681 1,765,083 15,863,558 6,504,012$ 7,834,673$ $ 4,591,681 1,888,678$ 20,819,044$ 1,284,903 694,141 464,119 CP6816 Funding Summary Project Description GRAND TOTAL ALL PROJECTS TOTAL GOVERNMENTAL PROJECTS 72 DRAFT Project Description: Fund 405 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering 28,190 545,742 4,100 - - - - 578,032 Construction Expense - 6,248,000 1,739,281 - - - - 7,987,281 Land Purchase 1,750,000 - - - - - - 1,750,000 Design Fees 663,576 76,950 61,474 - - - - 802,000 Furniture & Fixtures - 200,000 75,000 - - - - 275,000 Security - 167,000 150,500 - - - - 317,500 Contingency - 75,000 107,700 - - - - 182,700 Misc/Land/Foundation - 4,250 258,075 - - - - 262,325 Appraisal Fees 10,885 2,115 - - - - - 13,000 Misc Legal 12,853 3,147 - - - - - 16,000 Boyle & Lowry 18,310 16,690 - - - - - 35,000 Advertising 776 224 2,500 - - - - 3,500 Bond Issuance Tax Note 2017 29,232 - - - - - - 29,232 Bond Issuance 2016 CO 222,454 - - - - - - 222,454 Printing 845 555 1,000 - - - - 2,400 PROJECT EXPENDITURES 2,737,121 7,339,673 2,399,630 - - - - 12,476,424  Fund 405 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - 319,764 - - - - 319,764 Misc Contribution 2016 CO 246,750 - - - - - - 246,750 Texas Tax Note 1,530,000 - - - - - - 1,530,000 Bond Proceeds 9,180,000 - - - - - - 9,180,000 Contributions - Private 1,200,000 - - - - - - 1,200,000 PROJECT EXPENDITURES 12,156,750 - 319,764 - - - - 12,476,514  Land Contribution (in kind) 1,750,000 - - - - - - 1,750,000 FUNDING TOTAL 13,906,750 - 319,764 - - - - 14,226,514 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Services - - - 3,900 5,150 5,305 5,464 - Insurance - - - 3,700 4,893 5,040 5,191 - Repair & Maintenance - - - 38,000 50,000 51,500 53,045 - Rent & Utilities - - - 48,500 64,580 66,517 68,513 - Debt Service CO 2017 - - - 509,725 508,500 507,125 510,525 - Debt Service Tax Note 2017 - - - 234,118 233,254 233,326 233,326 - OPERATING IMPACT - - - 837,943 866,377 868,813 876,064 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - FUNDED CAPITAL IMPROVEMENT Iconic Fire-EMS Station PROJECT EXPENSE PROJECT FUNDING IMPACT ON OPERATING BUDGET This project will provide an inconic Fire-EMS Station, which includes 4 bays, sleeping areas for staff members, kitchen/food preparation, storage, multi-purpose space to serve as a community/staff training, EOC room and offices for administration. The station is estimated to be approximately 18K square feet of usable space and would also include the Town's Emergency Operations Center (EOC) with a back-up generator for sustainability. It does not include any apparatus or a fire training facility. The project includes the acquisition of land by private donation, - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 73 DRAFT Project Description: 410-73000-00-000-000077 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - 12,000 - - - 12,000 Construction - - 70,000 - - - 70,000 Design - - - - - - - - FF&E - - - - - - - - Contingency - - - - - - - - EXPENDITURES TOTAL - - 82,000 - - - - 82,000 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Transfer in from General Fund - - - - - - - - Transfer in from Utility Fund - - - - - - - - Bonds 2018/19 CO Bonds - - 82,000 - - - - 82,000 FUNDING TOTAL - - 82,000 - - - - 82,000 Totals Thru Estimated Proposed Project OPERATING IMPACT FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - 2,060 2,122 2,185 - Rent & Utilities - - - - - - - - Debt Service - - - - 5,740 5,740 5,740 - Other - - - - - - - - OPERATING IMPACT - - - - 7,800 7,862 7,925 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - PROJECT FUNDING IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT PROEJCT #77 Westlake Academy Pond Repairs PROJECT EXPENSE - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - The irrigation pond at the Westlake Academy is leaking on the east side with water running onto the property east of the campus. In March of 2017 a clay dam was installed which has slowed the water flow. This project will remove the silt from the pond and install a clay liner. 74 DRAFT Project Description: 410-74400-00-000-000042 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - Construction 30,000 30,000 Design - Contingency - Other Admin cost - EXPENDITURES TOTAL - - 30,000 - - - - 30,000 410-33501-00-000-000042 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Bonds FY 18/19 CO - - 30,000 - - - - 30,000 Transfer in from Utility Fund - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 30,000 - - - - 30,000 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Utilities - - - - - - - - Debt Service - - - 2,100 2,100 2,100 2,100 - OPERATING IMPACT - - - 2,100 2,100 2,100 2,100 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT PROJECT #42 Trail Connection at Hwy 114 and Solana Blvd. PROJECT EXPENSE PROJECT FUNDING This project would extend an existing 8 ft. concrete trail an estimated 1,000 feet from the west side of Hwy 114 to the east side of Hwy 114. This project will start at the same time the signal project for the intersection of Solana Blvd and Hwy 114 begins. - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 75 DRAFT Project Description: 410-74400-00-000-000067 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - - - - - - Construction - - 229,500 - - - 229,500 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - 229,500 - - - - 229,500 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - - - Bonds FY 18/19 CO - - 229,500 - - - - 229,500 UnFunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 229,500 - - - - 229,500 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - 16,065 16,065 16,065 - OPERATING IMPACT - - - - 16,065 16,065 16,065 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT PROJECT #67 Wayfinding Signage The "Wayfinding" Sign Project will showcase the town’s major venues, direct visitors through major corridors that lead to various Town’s destinations and trails. The project would include the locations, design and cost estimate to create and install the wayfinding signage. The package would include but not limited to the following, • Development of a Master Plan to provide staff a guideline and template for wayfinding • Implementation. • Recognizable wayfinding system that is easily adaptable for future development • Create a signage system that blends into Westlake • Material selections • Define trail access points PROJECT EXPENSE PROJECT FUNDING - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 76 DRAFT Project Description: 410-73000-00-000-000076 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - 10,000 - - - - - 10,000 Construction - 90,000 50,000 - - - - 140,000 Design - - - - - - - - Contingency - - - - - - - - Other Admin cost - - - - - - - - EXPENDITURES TOTAL - 100,000 50,000 - - - - 150,000 410-33700-000-000076 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash/Transfers - - - - - - - - Contributions/Grants - 150,000 - - - - - 150,000 Bonds FY 18/19 CO - - - - - - - - UnFunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - 150,000 - - - - - 150,000 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - 2,000 2,060 2,122 - Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - - 2,000 2,060 2,122 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT PROJECT #76 Cemetery Improvements PROJECT EXPENSE PROJECT FUNDING This project would include a new water well, storage tanks, irrigation system, fence on the southeast corner and underground power for the water well. - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 77 DRAFT Project Description: 410-74400-00-000-000020 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - - - - - - Construction - - - - - - - - Design - - - - - - - - Contingency - - - - - - - - Other 3,035,361 50,000 220,000 - - - - 3,305,361 EXPENDITURES TOTAL 3,035,361 50,000 220,000 - - - - 3,305,361 410-10110-00-000-000020 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) 3,035,361 50,000 220,000 - - - - 3,305,361 Contributions/Grants - - - - - - - - Bonds FY 18/19 CO - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL 3,035,361 50,000 220,000 - - - - 3,305,361 vision link #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - FUNDED CAPITAL IMPROVEMENT PROJECT #20 FM1938 Town Improvements PROJECT EXPENSE - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - PROJECT FUNDING This work will include repair and replacement of irrigation, wheelchair ramps, sidewalk and plants that are dead or in need of repair through the FM 1938 corridor. Funding for this work is from project savings from the 2012 FM 1938 TxDOT road construction landscape project and the subsequent 2013 streetscape project. 78 DRAFT Project Description: 410-73000-00-000-000034 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering 2,900 - - - - - - 2,900 Construction - - - - - - - - Design - - - - - - - - Contingency - - - 480,180 - - - 480,180 Other - - - - - - - - EXPENDITURES TOTAL 2,900 - - 480,180 - - - 483,080 410-10110-00-000-000034 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) 2,900 - - - - - 2,900 Contributions/Grants - - - - - - - - Bonds FY 18/19 CO - - - 480,180 - - - 480,180 Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL 2,900 - - 480,180 - - - 483,080 vision link #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - 5,088 - Rent & Utilities - - - - - - - - Debt Service - - - - 33,613 33,613 33,613 - OPERATING IMPACT - - - - 33,613 33,613 38,701 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - FUNDED CAPITAL IMPROVEMENT PROJECT #34 Roanoke Road Reconstruction and Drainage South (Highway 170 south to Town limits) PROJECT EXPENSE PROJECT FUNDING IMPACT ON OPERATING BUDGET The project will provide stabilization of road subgrade and 6" of asphalt to approximately 4,000 LF of Roanoke Road and replace/improve culverts and ditches, consistent with 2011 Graham Pavement Evaluation Study. Project improvements will be from Highway 170 south to the Town limits. Anticipate crack sealing during the 2nd year after completion. - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 79 DRAFT Project Description: 410-73000-00-000-000040 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - 49,308 - - - - 49,308 Construction - - 232,652 - - - - 232,652 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - 281,960 - - - - 281,960 410-10110-00-000-000040 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds FY 18/19 CO - - 281,960 - - - - 281,960 Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 281,960 - - - - 281,960 vision link #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - 5,000 5,150 - Rent & Utilities - - - - - - - - Debt Service - - - 19,737 19,737 19,737 19,737 - OPERATING IMPACT - - - 19,737 19,737 24,737 24,887 - PROJECT FUNDING IMPACT ON OPERATING BUDGET - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - FUNDED CAPITAL IMPROVEMENT PROJECT #40 Sam School Road Reconstruction and Drainage (Solana to Town limits) PROJECT EXPENSE The project will provide stabilization of road subgrade and 6" of asphalt to approximately 2,000 LF of Sam School Road and replace/improve culverts and ditches, consistent with 2011 Graham Pavement Evaluation Study. Anticipate crack sealing 2nd year from completion. Includes 150 linear feet of sidewalk. - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 80 DRAFT Project Description: 410-73000-00-000-000068 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - - - - Construction 304,119 160,000 - - - - 464,119 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL 304,119 160,000 - - - - - 464,119 410-10110-00-000-000034 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) 277,730 160,000 - 437,730 Contributions (Fidelity) 26,389 - - - - - - 26,389 Bonds - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL 304,119 160,000 - - - - - 464,119 vision link #NAME? #NAME? #NAME? #NAME? Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT PROJECT #68 FM 1938 and Dove Road Signalization This project will provide for the signalization of the FM 1938 and Dove Road intersection consistent with the enhancements at SH 114. The need to signalize is being caused by the proposed signalization of FM 1938 and Solana Blvd/Capital Pkwy that is currently included with the Entrada development improvements. The installation of a proposed traffic signal at FM 1938 and Solana Blvd/Capital Pkwy. in connection with the Granada and Entrada developments, the intersection would decrease traffic congestion and increase safety at the FM 1938 and Dove Road intersection. While FM 1938 is a TxDOT roadway, the cost to signalize will be the responsibility of the Town. Staff will continue to pursue TxDOT funding for signalization of this intersection. PROJECT EXPENSE PROJECT FUNDING - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 81 DRAFT Project Description: 410-74400-00-000-000070 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - - - - - - Construction 294,703 10,000 - - - - 304,703 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL 294,703 10,000 - - - - - 304,703 410-33700-00-000-000070 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Contributions/Grants 35,163 10,000 - 45,163 Entrada PID 217,413 - - - - - - 217,413 Granada 15,738 - - - - - - 15,738 Fidelity 26,389 - - - - - - 26,389 Cash (Fund Balance) - - - - - - - - FUNDING TOTAL 294,703 10,000 - - - - - 304,703 vision link #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - 200 200 200 200 - Debt Service - - - - - - - - OPERATING IMPACT - - - 200 200 200 200 - IMPACT ON OPERATING BUDGET - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - FUNDED CAPITAL IMPROVEMENT PROJECT #70 FM 1938 and Solana Blvd Traffic Signalization This project will provide for the signalization of the FM 1938 and Solana Blvd intersection consistent with the enhancements at SH 114. The installation of the proposed traffic signals is in connection with the Granada and Entrada developments that would decrease traffic congestion and frustration. Staff is also currently working with TxDot for a proposed signal at the FM 1938/Dove Road intersection. PROJECT EXPENSE PROJECT FUNDING 82 DRAFT 410-73000-00-000-000075 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - - - - - - Construction - - 55,000 - - - - 55,000 Design - - 25,000 - - - - 25,000 Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - 80,000 - - - - 80,000 410-33501-00-000-000075 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds FY 18/19 CO - - 80,000 - - - - 80,000 Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 80,000 - - - - 80,000 vision link #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - 2,000 2,060 2,122 - Rent & Utilities - - - - - - - - Debt Service - - - - 4,800 4,800 4,800 - OPERATING IMPACT - - - - 6,800 6,860 6,922 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - The town trail system currently starts and/or stops at the Westlake Academy campus. The use of the trail has increased over the past two years due to the growth of the cummunity and the Academy. Flashing light at the crosswalk would give vehicles a warning that pedestrians are crossing the Dove and Ottinger roads. The project would include flashing signs and lights being installed in the pavement. FUNDED CAPITAL IMPROVEMENT PROJECT #75 Flashing Crosswalk Lights (Dove @ Pearson & Ottinger) PROJECT EXPENSE - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - PROJECT FUNDING OttingerRoad 83 DRAFT Project Description: 410-73000-00-000-000078 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - 90,000 - - - - 90,000 Construction - - - - - - - - Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - 90,000 - - - - 90,000 410-33501-00-000-000078 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds FY 18/19 CO - - 90,000 - - - 90,000 Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 90,000 - - - - 90,000 vision link #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - 6,300 6,300 6,300 - OPERATING IMPACT - - - - 6,300 6,300 6,300 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT PROJECT #78 Solana Pavement Repair This project will provide repairs to several sections of concrete pavement failures on Solana Boulevard. The repairs will consist of removal/replacement of concrete and failed subgrade and traffic control. PROJECT EXPENSE PROJECT FUNDING - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 84 DRAFT Project Description: 410-73000-00-000-000079 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - - - - - - Construction - - 54,450 - - - 54,450 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - 54,450 - - - - 54,450 410-33501-00-000-000079 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds FY 18/19 CO - - 54,450 - - - - 54,450 Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 54,450 - - - - 54,450 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - 3,812 3,812 3,812 - OPERATING IMPACT - - - - 3,812 3,812 3,812 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT PROJECT #79 Wyck Hill Pavement Resurface This project will provide for the removal and replacement of 1" to 2" of the existing 6" asphalt on Wyck Hill Lane. The existing subgrade is in excellent condition and does not require re-stabilization. PROJECT EXPENSE PROJECT FUNDING - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 85 DRAFT Project Description: 410-73000-00-000-000080 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - - - - - - Construction - - 80,000 - - - 80,000 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - 80,000 - - - - 80,000 410-33501-00-000-000080 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds FY 18/19 CO - - 80,000 - - - - 80,000 Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 80,000 - - - - 80,000 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - 5,600 5,600 5,600 - OPERATING IMPACT - - - - 5,600 5,600 5,600 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT PROJECT #80 FM1938 Pavement Repair This project will provide repairs to several sections of stamped/stained concrete pavement failures on FM 1938. The repairs will consist of removal/replacement of concrete and failed subgrade and traffic control PROJECT EXPENSE PROJECT FUNDING - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 86 DRAFT Project Description: 410-74400-00-000-000052 Totals Thru Estimated Proposed Project 410-73000-00-000-000058 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Trail- Engineering/Design - - - - - - - Trail - Construction - - - 983,954 - - 983,954 Trail - Design - - - - - - - Road/Bridge - Engineering - - - - - - - Road/Bridge - Construction - - - - - - - EXPENDITURES TOTAL - - - 983,954 - - - 983,954 410-33501-00-000-000052 Totals Thru Estimated Proposed Project 410-33501-00-000-000058 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds FY 18/19 CO - - - 1,284,903 - - - 1,284,903 Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - - 1,284,903 - - - 1,284,903 vision link #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Trail - Services - - - - - - - - Insurance - - - - - - - - Trail - Repair & Maintenance - - - - - - - - Trail - Rent & Utilities - - - - - - - - Debt Service - - - - 89,943 89,943 89,943 - OPERATING IMPACT - - - - 89,943 89,943 89,943 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - FUNDED CAPITAL IMPROVEMENT PROJECT #52/58 PROJECT EXPENSE PROJECT FUNDING IMPACT ON OPERATING BUDGET This project will provide stabilization of road subgrade and 7" asphalt to approximately 4,000 LF of Ottinger Road (from Westlake Academy to SH 170) and replace/improve culverts and ditches, consistent with 2011 Graham Pavement Evaluation Study. Anticipate crack sealing during the 2nd year after completion. In conjunction with this project, the existing Ottinger Road bridge will be replaced with new box culvert, much like the Dove Road improvements. Staff will determine through engineering design analysis the final design criteria including horizontal and vertical alignment. A trail will provide East to West interconnectivity within the Westlake trail system. Includes a primitive trail head on the Southeast corner of the cemetery property (primitive parking, restrooms and water fountain). Ottinger Road Reconstruction/Drainage & Trail (North of Westlake Academy) - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - Project 52 Trail    $  300,949 Project 58 R&D    $  983,954 87 DRAFT Project Description: 410-74400-00-000-000053 Totals Thru Estimated Proposed Project 410-73000-00-000-000060 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Trail - Engineering - - - - - - - - Trail - Construction - - 404,125 - - - - 404,125 Trail - Contingency - - - - - - - - Road - Engineering - - - - - - - - Road - Construction - - - - - - - - EXPENDITURES TOTAL - - 404,125 - - - - 404,125 410-33501-00-000-000053 Totals Thru Estimated Proposed Project 410-33501-00-000-000060 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds FY 18/19 CO - - 694,141 - - - - 694,141 Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 694,141 - - - - 694,141 vision link #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Trail - Services - - - - - - - - Insurance - - - - - - - - Trail - Repair & Maint - - - - - - - - Trail - Rent & Utilities - - - - - - - - Debt Service - - - - 48,591 48,591 48,591 - OPERATING IMPACT - - - - 48,591 48,591 48,591 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - FUNDED CAPITAL IMPROVEMENT PROJECT #53/60 PROJECT EXPENSE Pearson Lane Reconstruction & Drainage & Trail Dove Road / Pearson Road / Aspen Lane PROJECT FUNDING IMPACT ON OPERATING BUDGET This project will providetrail connectivity from Aspen Lane north to Dove Road along the east side of Pearson Road. This will include crosswalk devices at the corner of Dove and Pearson. In addition the project will provide stabilization of road subgrade and 5" of asphalt to approximately 1,300 LF of Pearson Lane and replace/improve culverts and ditches, consistent with 2011 Graham Pavement Evaluation Study. Anticipate crack sealing during the 2nd year after completion. - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - Project 53 Trail    $290,016 Project 60 R&D     $404,125 Grand Total          $694,141 88 DRAFT Project Description: 410-74400-20-000-000081 Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - Construction - Design - Contingency - Other Cost 300,000 300,000 EXPENDITURES TOTAL - - 300,000 - - - - 300,000 410-10110-20-000-000081 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - 300,000 - - - - 300,000 Bonds FY 18/19 CO - - - - - - - - Transfer in from Utility Fund - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 300,000 - - - - 300,000 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - 2,100 2,100 2,100 2,100 - Fiber to connect all town and academy buildings; : Reduce critical infrastructure downtime - I apologize ahead of time for the lengthy explanation. This is something the IT department has been looking at for several years but have not openly discussed it with many of the staff. It is not a simple matter to explain all of the benefits we would have from having our own fiber network between all of the locations. - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT PROJECT #81 Fiber Connectivity between Buildings (Municipal/Academy) PROJECT EXPENSE PROJECT FUNDING - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 89 DRAFT CAPITAL IMPROVEMENT PROJECTS FORECAST Unfunded / Under Discussion New Project Added this Year Totals FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 PROJECT Dept Thru Estimated Proposed Projected Projected Projected Projected GRAND No. FY 16-17 Budget Budget Budget Budget Budget Budget TOTAL 16 SH114 and Schwab Way Traffic Signal Upgrade - - - 257,500 - - - 257,500 16 Hwy 170 and 377 Traffic Signal Upgrade - - - 265,000 - - - 265,000 16 Dove Road & Randol Mill Traffic Circle - - - - 674,238 892,427 - 1,566,665 16 Hwy 170 and Roanoke Traffic Signal Upgrade - - - 15,000 257,500 - - 272,500 16 Glenwyck Farms Telecommunications Ductbank - - - 806,400 - - - 806,400 16 SH 114/170 Enhancements 239,433 - - - - 830,592 - 1,070,025 Sub-Total - Road/Street Improvements 239,433 - - 1,343,900 931,738 1,723,019 - 4,238,090 19 Hwy 377 Landscape Improvements (Phase I and II) - - - 411,100 436,000 - - 847,100 19 Trail - Fidelity Campus to WL Parkway at Hwy 114 - - - 330,338 - - - 330,338 19 Westlake Academy Pedestrian Underpass - - - - - 741,600 - 741,600 19 Cemetery Improvements - - - - 73,609 77,904 - 151,513 19 15-30 Acre Community Park - - - - 8,623,423 183,706 - 8,807,129 Sub-Total - Trail/Park/Cemetery Improvements - - - 741,438 9,133,032 1,003,210 - 10,877,680 TOTAL UNFUNDED (UNDER DISCUSSION)239,433$ -$ -$ 2,085,338$ 10,064,770$ 2,726,229$ -$ 15,115,770$ PROJECTS FOR FUTURE YEARS (TBD) Municipal Town Hall - - - - - - - - WA Land Expansion - - - - - - - - WA Labs - - - - - - - - WA Phase II Construction - - - - - - - - WA Phase III Construction - - - - - - - - TOTAL TO BE DECIDED -$ -$ -$ -$ -$ -$ -$ -$ Project Description 90 DRAFT Project Description: Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - 15,000 - - - 15,000 Construction - - 242,500 - - - 242,500 Design - - - - - - - - Painting - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - 257,500 - - - 257,500 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds - - - - - - - - Unfunded - - - 257,500 - - - 257,500 Other - - - - - - - - FUNDING TOTAL - - - 257,500 - - - 257,500 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - 200 206 212 219 - Debt Service - - - - - - - - OPERATING IMPACT - - - 200 206 212 219 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT SH114 and Schwab Way Traffic Signal Upgrade This project will upgrade the current signal poles at the SH 170/Roanoke Road intersection with poles and internally illuminated street name signs consistent with the enhanced signals on FM 1938. This project will upgrade the current signalization of the SH 170/Roanoke Road intersection with poles and internally illuminated street name signs consistent with the enhanced signals on FM 1938. The current configuration of Roanoke Road will change once the main lanes of SH 170 are constructed, resulting in the reduction of the traffic signalization for northbound and southbound traffic PROJECT EXPENSE PROJECT FUNDING - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 91 DRAFT Project Description: Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - 15,000 - - - 15,000 Construction - - 250,000 - - 250,000 Design - - - - - - - - Painting - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - 265,000 - - - 265,000 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds - - - - - - - - Unfunded - - - 265,000 - - 265,000 Other - - - - - - - - FUNDING TOTAL - - - 265,000 - - - 265,000 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - 200 206 212 - Debt Service - - - - - 16,200 16,200 - OPERATING IMPACT - - - - 200 16,406 16,412 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Hwy 170 and 377 Traffic Signal Upgrade PROJECT EXPENSE PROJECT FUNDING - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - This project will upgrade the current signalization of the SH 170 and US 377 intersection with poles and internally illuminated street name signs consistent with the enhanced signals on FM 1938. 92 DRAFT Project Description: Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - - - 106,090 106,090 Construction - - - - - 786,337 786,337 Design - - - - 36,050 - 36,050 Contingency - - - - - - - - Other - - - - 638,188 - 638,188 EXPENDITURES TOTAL - - - - 674,238 892,427 - 1,566,665 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds - - - - - - - - UnFunded - - - - 892,427 - - 892,427 Other - - - - - - - - FUNDING TOTAL - - - - 892,427 - 892,427 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - 2,971 3,060 - Rent & Utilities - - - - - 5,941 6,119 - Debt Service - - - - - - 94,200 - OPERATING IMPACT - - - - - 8,912 103,379 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - PROJECT FUNDING IMPACT ON OPERATING BUDGET UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Dove Road & Randol Mill Traffic Circle Reconstruction and reconfiguration of Dove Road and Randol Mill from a 3-way stop intersection to a traffic circle to improve traffic safety. Pavement construction will be consistent with 2011 Graham Pavement Evaluation Study. PROJECT EXPENSE - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 93 DRAFT Project Description: Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - 15,000 - - 15,000 Construction - - - 257,500 - 257,500 Design - - - - - - - - Painting - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - 15,000 257,500 - - 272,500 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds - - - - - - - - Unfunded - - - 257,500 - - 257,500 Other - - - - - - - - FUNDING TOTAL - - - 257,500 - - - 257,500 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - 200 206 212 - Debt Service - - - - - - 16,350 - OPERATING IMPACT - - - - 200 206 16,562 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Hwy 170 and Roanoke Road Traffic Signal Upgrade PROJECT EXPENSE PROJECT FUNDING - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - This project will upgrade the current signalization of the SH 170/Roanoke Road intersection with poles and internally illuminated street name signs consistent with the enhanced signals on FM 1938. The current configuration of Roanoke Road will change once the main lanes of SH 170 are constructed, resulting in the reduction of the traffic signalization for northbound and southbound traffic. 94 DRAFT Project Description: Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - 806,400 - - - 806,400 Construction - - - - - - - - Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - 806,400 - - - - 806,400 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - - - - - - - Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - IMPACT ON OPERATING BUDGET UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Glenwyck Farms Telcommunications Ductbank This project will provide for the construction of approximately 11,000 LF of telecommunication ductbank within the Glenwyck subdivision to accomodate the installation of improved telecommunication lines. Additionally, this will provide a connection of the ductbank from Granda to Terra Bella. PROJECT EXPENSE PROJECT FUNDING - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 95 DRAFT Project Description: Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - - - - - - Construction - - - - - 830,592 830,592 Design - - - - - - - - Painting 239,433 - - - - - - 239,433 Other - - - - - - - - EXPENDITURES TOTAL 239,433 - - - - - 830,592 1,070,025 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants 149,622 - - - - - 149,622 Bonds 2011 CO $2.095M 89,811 - - - - - - 89,811 Bonds - - - - - - - - Unfunded - - - - - - 830,592 830,592 FUNDING TOTAL 239,433 - - - - - 830,592 1,070,025 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - PROJECT FUNDING IMPACT ON OPERATING BUDGET UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT SH114/170 Enhancements PROJECT EXPENSE This project was anticipated to be a cooperative effort between Westlake, Trophy Club, and Roanoke consisting of the design and construction of landscape and hardscape improvements to the SH 170 & Hwy 114 interchange to include plantings, painting, and entry monuments. Maintenance is for irrigation only. To-date the Town has paid $239,433 for engineering and paintintg in FY 13/14. Project costs are estimated to be $3,000,000 for construction. Funding participation is anticipated to be 1/3 from each party. This project will be submitted for a TxDot grant (Green Ribbon). The Town anticipates getting $160,000 reimbursement of engineering costs in FY 15/16 from Trophy Club and Roanoke and will use those funds towards the final construction. If project does not move forward, the funds will go to the Capital Projects fund balance. - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 96 DRAFT Project Description: Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - 30,000 - - - 30,000 Construction Phase II - - - 381,100 - - - 381,100 Construction Phase II - - - - 436,000 - - 436,000 Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - 411,100 436,000 - - 847,100 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds - - - - - - - - Unfunded - - - 411,100 436,000 - - 847,100 Other - - - - - - - - FUNDING TOTAL - - - 411,100 436,000 - - 847,100 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - 5,150 5,305 - Rent & Utilities - - - - - 10,300 10,609 - Debt Service - - - - - - - - OPERATING IMPACT - - - - - 15,450 15,914 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - PROJECT FUNDING IMPACT ON OPERATING BUDGET UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Hwy 377 Landscape Improvements The project will include streetscape enhancements (hardscape, landscape) along US Hwy 377 starting at Westport Parkway stretching north for 3/4 mile. The enhancements will only be located in the median and consist of native and naturalized plantings, trees, plant bed preparations, drip irrigation, and concrete edging/mowstrip. Since the project will be within state ROW, the Town will submit this project to TxDOT for potential grant funding opportunities similar to the FM 1938 median landscape project. PROJECT EXPENSE - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 97 DRAFT Project Description: Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - 70,000 - - 70,000 Construction - - 115,000 - - 115,000 Design - - 145,338 - 145,338 Contingency - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - 330,338 - - - 330,338 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds - - - 330,338 - - - 330,338 Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - - 330,338 - - - 330,338 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - PROJECT FUNDING IMPACT ON OPERATING BUDGET UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Trail - Fidelity Campus to Westlake Parkway at Hwy 114 PROJECT EXPENSE This project will provide connectivity from Hwy 114 to Capital Parkway along the east side of Westlake Parkway. - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 98 DRAFT Project Description: Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - - - 61,800 - 61,800 Construction - - - - - 618,000 - 618,000 Design - - - - - - - - Contingency - - - - - 61,800 - 61,800 Other - - - - - - - - EXPENDITURES TOTAL - - - - - 741,600 - 741,600 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds - - - - - - - - Unfunded - - - - - 741,600 - 741,600 Other - - - - - - - - FUNDING TOTAL - - - - - - 741,600 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - 219 - Debt Service - - - - - - - - OPERATING IMPACT - - - - - - 219 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Westlake Academy - Pedestrian Underpass PROJECT FUNDING IMPACT ON OPERATING BUDGET PROJECT EXPENSE This project will provide for the construction of a pedestrian underpass on the south side of the Westlake Academy campus and connections to the existing trail system. This will require the reconstruction of a section of Ottinger Road and the relocation of water, gas, and telecommunications. - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 99 DRAFT Project Description: Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - - - - - - Construction - - - - 73,609 77,904 - 151,513 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - - 73,609 77,904 - 151,513 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - Unfunded - - - - 73,609 77,904 - 151,513 Other - - - - - - - - FUNDING TOTAL - - - - 73,609 77,904 - 151,513 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - - - - - - Services - - - - 5,614 5,782 5,955 - Insurance - - - - - - - - Repair & Maintenance - - - - 16,841 17,346 17,866 - Rent & Utilities - - - - - - - - Debt Service - - - - - - 9,000 - OPERATING IMPACT - - - - 22,455 23,128 32,821 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Cemetery Improvements PROJECT EXPENSE PROJECT FUNDING IMPACT ON OPERATING BUDGET These improvements will consist of section markers, roadways and landscaping. The project also anticipates a future trail head with rest facilities that will accomodate the future cemetery/academy trail. Based on current funding sources, this project will be dependent upon the future sale of plots and would be completed in four phases. Phase I & II includes the road improvements and Phase III & IV will consist of the landscaping and trail improvements. - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 100 DRAFT Project Description: Totals Thru Estimated Proposed Project EXPENDITURE TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Engineering - - - - 655,805 67,473 - 723,278 Construction - - - - 3,476,610 - 3,476,610 Design - - - - 65,508 67,473 - 132,981 Contingency - - - - 58,300 48,760 - 107,060 Land Purchase (390K for 10 Acres) - - - - 4,367,200 - 4,367,200 EXPENDITURES TOTAL - - - - 8,623,423 183,706 - 8,807,129 Totals Thru Estimated Proposed Project FUNDING TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - Unfunded - - - - 8,623,423 183,706 - 8,807,129 Other - - - - - - - - FUNDING TOTAL - - - - 8,623,423 183,706 - 8,807,129 Totals Thru Estimated Proposed Project IMPACT TYPE FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Supplies - - - 2,975 3,065 - Services - - - 17,851 18,387 - Insurance - - - - - - Repair & Maintenance - - - 2,975 3,065 - Rent & Utilities - - - 9,521 9,807 - Debt Service - - - - - - 528,600 - OPERATING IMPACT - - - - - 33,323 562,923 - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - PROJECT FUNDING IMPACT ON OPERATING BUDGET UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT 15-30 Acre Community Park PROJECT EXPENSE This project would include the purchase of 15 to 30 acres of open space with the ability to add amenities such as small covered pavilions, trail heads, playground stations, sports fields, general use open spaces, dog park, restroom, football field, running track, cross country trail, outdoor tennis and basketball courts, baseball and softball fields. The project would include restrooms, concession area with outdoor eating area and parking. This facility would provide programs and activities to the Westlake community and Westlake Academy. - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Projection- - - - - - - - - - - - - - - - - - 101 DRAFT This page is intentionally blank 102 DRAFT SECTION 11 103 DRAFT FORECAST ASSUMPTIONS FY 2018-2019 PROPOSED BUDGET GENERAL FUND: REVENUES AND OTHER SOURCES  Ad Valorem Property Tax (acct for 13% of total GF revenues) o Proposed increase from $.13615 to $0.15600 (.01985 increase per $100 Valuation)  General Fund Proposed $0.13201 – Prior Year $0.11133  Debt Service Proposed $0.02399 – Prior Year $0.02482 o Proposed budget is $1.577M; this reflects an increase of $258K (20%)  Sales & Use Tax (acct for 32% of total GF revenues) o Proposed budget is $3.9M; this reflects an increase of $389K (11%) o Because of the uncertainly of the funds, we are conservative with these estimates. o Includes the Property Tax Reduction portion of the Sales tax receipts  Building permits/inspection/plan review fees (acct for 37% of total GF revenues) o Budgeted to be $4.357M with $3.550M as one-time revenues from Entrada. o This represents an increase of $2.206M (103%) o Residential fees budgeted at $1.080M and Commercial fees budgeted at $3.276M  Franchise Fees (acct for 8% of total GF revenues) o Budgeted to be $983K o Based on current year receipts, fees are budgeted to remain flat. o Because of the uncertainly of the funds, we are conservative with these estimates.  Transfers In are Budgeted to remain flat at $62K; this is comprised of transfers from the Utility Fund for Fort Worth Impact Fees TOTAL EXPENDITURES AND OTHER USES o Payroll and Related Expenditures are budgeted at $4.495M o This reflects an overall 7% increase of $287K o Market band adjustments of $191K are reflected and is based on most recent salary surveys done by the HR department. (GF portion is $153K) o Performance Pay of $50K is included (GF portion is $42K) o Employee Insurance reflects a 30% ($180K) increase. Due to plan increase of 20% and changes to employee coverage because of approved positions in the prior year that were unfilled. o Payroll Transfers in increased $58K. o Transition Court Judge from contract service to part time employee $18K o Transition part time Facilities Clerk to full-time employee $26K (mostly insurance) 104 DRAFT o Cost to replace and train Accountant Technician II $11K o Increase car allowances & phone allowances $7K o Add On-call pay to public works employees $6K o Operations and Maintenance Expenditures are budgeted at $3.873M o This reflects a 5% increase of $168K from the prior year estimated of $3.704M o The largest portion of this increase ($109K) is due to rent & utilities. o This section also includes service and supply expenditures, repairs and maintenance, and travel and training expenditures.  Transfers Out are budgeted at $3.721M  This reflects an 8% increase of $1.209M from the prior year estimated of $2.511M o To Debt Service Fund – decreased $6,299 o To General M&R – increased $650K to build fund balance (portion of one-time Entrada fees) o To Vehicle M&R – increased $110K to build fund balance (portion of one-time Entrada fees) o To Capital Project Fund – increased $449K (portion of one-time Entrada fees) ENTERPRISE FUNDS  Total revenues and other sources increased $2.605M (62%); due to one-time receipt of Texas Water Development Board Funds of $2.6M  Total expenditures and other uses increased by $938K (22%) due primarily to one-time payment of $880K to Fort Worth Water. INTERNAL SERVICE FUNDS  Total revenues and other sources increased $639K (74%); due to transfers in from general fund; (portion of one-time Entrada fees)  Total expenditures and other uses increased by $537K (112%) o Ambulance repairs and maintenance $260K o Repaint Ground Storage Tank $80K o Pump Station Equipment $80K o Network Equipment $115K SPECIAL REVENUE FUNDS  Total revenues and other sources decreased $80K (3%) o Sales tax increased $260K o Contributions decreased $175K (economic development one time fees)  Total expenditures and other uses decreased by $43K (1%) o Economic development increased $98K o Services decreased $185K o Transfers out decreased $13K 105 DRAFT DEBT SERVICE FUNDS  Total revenues and other sources increased $15K (1%) o Property tax increased $21K o Transfers in decreased $6K  Total expenditures and other uses increased by $3K CAPITAL PROJECT FUND  Based on adopted CIP FORECAST ASSUMPTIONS FY 19-20 THROUGH FY 22-23 GENERAL FUND: REVENUES AND OTHER SOURCES  Sales & Use Tax Revenue o Annual increase of 2% to base sales and use tax thru 2023 o Schwab Phase I added in 2020 thru 2023 o Schwab Phase II added in 2021 thru 2023 o Blizzard added in 2021 thru 2023  Property Tax Revenue o Annual increase of 2% thru year 2023 o Anticipated rate increase to property tax from year 19/20 thru year 22/23 o Estimate value on the roll two years from date of permit for new construction– separate line-item on forecast o Fidelity Abatement ends FY19/20 o Deloitte Abatement ends FY21/22 o Schwab revenues and abatements added in 2020 forward  Building permits/inspection/plan review fees o based on estimated schedule of annual permits for commercial and residential growth shown separately  Franchise Fees increase annually by 1%  Fines and Forfeitures increase annually 1/2%  All other revenues – are increased 1% to 2.5% annually based on analysis 106 DRAFT TOTAL EXPENDITURES AND OTHER USES  Salary and wages increase annually by 2.5%  Service Expenditures increase annually by 1%  Rent and Utilities increase annually by 1%  Supplies increase annually by 1%  Repair and Maintenance increase annually 1.25%  Travel and training increase annually by 1%  Debt remains flat  Westlake Academy reserve - $315K/annually  Capital Outlay remains flat thru 2023 UTILITY FUND  Revenues and Other Sources increase annually by 2%  Expenditures and other uses increase annually 1% to 2%  Restricted Funds were added for Hillwood VISITOR ASSOCIATION FUND  Revenues and Other Sources increase annually by 1% o Entrada Hotel 1 added in 2020 thru 2023 o Entrada Hotel 2 added in 2020 thru 2023 o Blizzard Hotel added in 2021 thru 2023  Expenditures increase annually .05 to 1% 107 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 1Sales & Use Tax Revenues 2.00% 4,550,000 4,400,000 4,488,088 4,577,940 4,669,590 4,763,075 2 BASE SALES & USE TAX 4,550,000 4,400,000 4,488,088 4,577,940 4,669,590 4,763,075 3Schwab ‐ Phase I situs 100%hard coded 400,000 1,200,000 0 0 0 0 4Schwab ‐ Phase I 100%hard coded 0 0 125,000 250,000 250,000 250,000 5Schwab ‐ Phase II 100%hard coded 0 0 0 125,000 250,000 250,000 6 Blizzard 100%hard coded 0 0 0 50,000 100,000 100,000 7 ADDITIONAL COMMERCIAL 400,000 1,200,000 125,000 425,000 600,000 600,000 8 Allocation to 4B 25% of total sales tax linked to 4B (1,237,500) (1,400,000) (1,153,272) (1,250,735) (1,317,397) (1,340,769) 9 Allocation to ED 25% of Schwab (Situs)linked to ED (100,000) (300,000)0 0 0 0 Allocation to ED 50% of Deloitte (102,000)0 0 0 0 0 10 ALLOCATIONS TO OTHER FUNDS (1,439,500) (1,700,000) (1,153,272) (1,250,735) (1,317,397) (1,340,769) 11 Total General Sales Tax 3,510,500 3,900,000 3,459,816 3,752,205 3,952,192 4,022,306 12 13 FISCAL YEAR NTV .05% inc M&O Rate I&S Rate Total Rate Tax Levy 14 Property Tax 1,195,417,949     0.13193 0.02407 0.15600 $1,577,153 2.00% 1,318,825 1,577,153 1,608,617 1,640,709 1,673,441 1,706,826 15 Property Tax 1,201,395,039     0.14222 0.04334 0.18556 $1,708,672 FY 2020 0 0 100,055 0 0 0 16 Property Tax 1,207,402,014     0.15332 0.04333 0.19665 $1,851,158 FY 2021 0 0 0 210,449 0 0 17 Property Tax 1,213,439,024     0.15715 0.04313 0.20028 $1,906,924 FY 2022 0 0 0 0 233,483 0 18 Property Tax 1,219,506,219     0.16108 0.04333 0.20441 $1,964,370 FY 2023 0 0 0 0 0 257,544 29 Additional Residential (cumulative) From Property Tax Schedule 0 0 278,033 373,912 442,016 510,119 19 BASE PROPERTY TAX 1,318,825 1,577,153 1,986,704 2,225,070 2,348,940 2,474,489 26 Additional Commercial (Schwab)From Abatement 0 0 231,075 308,100 308,100 308,100 27 Schwab Abatement Starts 19/20 From Abatement 0 0 (231,075) (277,290) (246,480) (215,670) 28 SCHWAB DEVELOPMENT 0 0 0 30,810 61,620 92,430 30 Fidelity Abatement Ends 19/20 hard coded 0 0 104,338 107,468 107,562 107,562 31 Deloitte Abatement Ends 21/22 hard coded 0 0 0 0 120,621 120,621 32 ABATEMENTS ENDING 0 0 104,338 169,088 351,423 413,043 33 Total Property Tax 1,318,825 1,577,153 2,091,042 2,424,968 2,761,983 2,979,962 34 35 Building‐MEP‐Driveway Permits dept 12 1,208,904 2,365,380 1,057,755 802,120 731,870 731,870 36 Inspection/Plan Review Fees dept 12 783,095 1,781,733 656,235 568,228 497,228 497,228 37 Grading/Excavation Fees dept 12 37,200 37,599 29,590 25,290 24,600 24,600 38 Erosion Control Fees dept 12 93,000 85,500 73,500 63,000 61,500 61,500 39 Fire Inspection Permits dept 14 28,979 87,359 46,500 40,400 36,400 36,400 40 Permits and Fees (Building Residential & Commercial)2,151,178 4,357,571 1,863,580 1,499,038 1,351,598 1,351,598 42 43 Liquor Permit Fees dept 10 1.00% 3,080 3,080 3,111 3,142 3,173 3,205 45 Administrative Fees dept 10 1.00% 2,085 2,085 2,106 2,127 2,148 2,170 46 Reforestation Tree Escrow dept 12 1.00% 17,265 17,265 17,438 17,612 17,788 17,966 47 Re‐Inspection Fees dept 12 1.00%200 200 202 204 206 208 50 Gas Well Misc Fees dept 12 1.00% 2,150 2,150 2,172 2,193 2,215 2,237 51 Insurance & Surety Review Fees dept 12 1.00% 3,000 3,000 3,030 3,060 3,091 3,122 52 Renewal Fees dept 12 1.00% 1,000 1,000 1,010 1,020 1,030 1,041 53 Engineer Review/Civil dept 12 1.00% 15,000 15,000 15,150 15,302 15,455 15,609 55 Development Fees dept 12 1.00% 77,190 77,190 77,962 78,742 79,529 80,324 57 Contractor Registration Fees dept 12 1.00% 21,275 21,275 21,488 21,703 21,920 22,139 58 EMS Revenues dept 14 1.00% 100,000 100,000 101,000 102,010 103,030 104,060 59 Firefighter Equipment Fees dept 14 1.00% 2,000 2,000 2,020 2,040 2,061 2,081 60 Fire Code Inspections dept 14 1.00%525 525 530 536 541 546 61 Administrative Fees dept 15 1.00% 8,975 8,975 9,065 9,155 9,247 9,339 62 Misc Permits and Fees (Other)253,745 253,745 256,282 258,845 261,434 264,048 63 Friday, August 10, 2018 Pulling from  Residential  and  Commerical  Fee Schedule FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION GENERAL OPERATING FUND FUND 100 ‐ GENERAL FUND Proposed Current Growth Rate .15600 w/increase M&O Rates 108 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 66 Sales of Surplus/Scrap Items dept 10 1.00% 2,790 2,790 2,818 2,846 2,875 2,903 67 Insurance Refund/Equity Return dept 10 1.00% 10,000 10,000 10,100 10,201 10,303 10,406 68 Misc Revenue General Services dept 10 1.00% 3,700 3,700 3,737 3,774 3,812 3,850 73 Misc Revenue Communications dept 22 1.00% 5,000 5,000 5,050 5,101 5,152 5,203 74 Facility Rental dept 17 1.00% 15,800 15,800 15,958 16,118 16,279 16,442 76 Misc Income 37,290 37,290 37,663 38,040 38,420 38,804 77 78 AT&T/SBC dept 10 1.00% 304,700 304,700 307,747 310,824 313,933 317,072 79 Verizon dept 10 1.00% 23,665 23,665 23,902 24,141 24,382 24,626 80 TXU/Atmos Gas dept 10 1.00% 39,420 39,420 39,814 40,212 40,614 41,021 81 Charter dept 10 1.00% 26,955 26,955 27,225 27,497 27,772 28,049 82 One Source dept 10 1.00% 3,670 3,670 3,707 3,744 3,781 3,819 84 Tri‐County Electric dept 10 1.00% 473,000 473,000 477,730 482,507 487,332 492,206 85 Trinity Waste/AWIN Mgmt dept 10 1.00% 63,675 63,675 64,312 64,955 65,604 66,260 86 Misc. Franchise Fees dept 10 1.00% 48,730 48,730 49,217 49,709 50,207 50,709 87 Franchise Fees 983,815 983,815 993,653 1,003,590 1,013,626 1,023,762 88 89 Citation Revenue dept 15 0.05% 627,115 627,115 627,440 627,766 628,092 628,418 91 Court Techology dept 15 0.05% 16,320 16,320 16,328 16,337 16,345 16,354 92 Court Security dept 15 0.05% 12,240 12,240 12,246 12,253 12,259 12,265 93 Warrant Fees dept 15 0.05% 41,820 41,820 41,842 41,863 41,885 41,907 94 NSF Check Fees dept 15 0.05% 5,240 5,240 5,243 5,245 5,248 5,251 95 Court Efficiency Fees dept 15 0.05%905 905 905 906 906 907 96 Law Enforcement Stds/Edu dept 15 0.05%685 685 685 686 686 686 97 Collection Fees dept 15 0.05% 11,245 11,245 11,251 11,257 11,263 11,268 98 Court Fines and Forfeitures 715,570 715,570 715,941 716,313 716,685 717,057 99 100 Beverage Tax dept 10 1.00% 62,500 62,500 63,125 63,756 64,394 65,038 101 Blizzard Hotel dept 10 hard coded 0 0 0 15,000 30,000 30,000 102 Entrada Hotel 1dept10hard coded 0 0 15,000 30,000 30,000 30,000 103 Entrada Hotel 1dept10hard coded 0 0 15,000 30,000 30,000 30,000 104 Beverage Tax 62,500 62,500 93,125 138,756 154,394 155,038 105 106 Interest Income dept 11 1.00% 156,100 156,100 157,661 159,238 160,830 162,438 107 Interest Income dept 15 1.00% 3,245 3,245 3,277 3,310 3,343 3,377 108 Interest Income 159,345 159,345 160,938 162,548 164,173 165,815 109 111 Contributions dept 14 1.00% 12,240 12,240 12,362 12,486 12,611 12,737 112 Contributions 12,240 12,240 12,362 12,486 12,611 12,737 113 114 Transfer In ‐ UF 500 for Impact Fees linked to UF 62,000 62,000 63,240 64,505 65,795 67,111 115 Transfers In 62,000 62,000 63,240 64,505 65,795 67,111 116 117 TOTAL REVENUES AND TRANSFERS IN  $    9,267,008  $      12,121,229  $    9,747,644  $  10,071,293  $  10,492,910 $     10,798,238  120 121 122 Wages ‐ Full Time Salaries acct 41110 2.50% (3,408,814) (3,472,786) (3,559,606) (3,648,596) (3,739,811) (3,833,306) 123 Wages ‐ Part Time Salaries acct 41210 2.50% (231,976) (290,025) (297,276) (304,708) (312,326) (320,134) 124 Wages ‐ Overtime acct 41120 2.50% (133,131) (121,725) (124,768) (127,887) (131,084) (134,361) 125 Wages ‐ Premium Pay acct 41510 2.50% (13,560) (21,476) (22,012) (22,563) (23,127) (23,705) 126 Wages ‐ Car Allowance acct 41640 0% (29,600) (34,800) (34,800) (34,800) (34,800) (34,800) 127 Wages ‐ Performance Pay acct 41647 0%0 (42,000)0 0 0 0 128 Wages ‐ Phone Allowance acct 41641 0% (7,680) (11,760) (11,760) (11,760) (11,760) (11,760) 129 Other ‐ Transfers In VA & UF acct 42698 2.50% 1,055,775 1,114,192 1,142,047 1,170,598 1,199,863 1,229,859 130 Payroll Salaries & Wages (2,768,986) (2,880,380) (2,908,175) (2,979,716) (3,053,045) (3,128,207) 131 Insurance ‐ Medical acct 42110 7.50% (544,606) (711,266) (764,611) (821,957) (883,604) (949,874) 132 Insurance ‐ Dental acct 42111 1.00% (29,115) (32,862) (33,190) (33,522) (33,857) (34,196) 133 Insurance ‐ Life acct 42130 0.50% (26,274) (36,141) (36,320) (36,500) (36,681) (36,862) 134 Taxes ‐ Social Security acct 42210 2.50% (236,919) (247,663) (253,855) (260,201) (266,706) (273,374) 135 Taxes ‐ Medicare acct 42220 2.50% (55,334) (57,843) (59,289) (60,771) (62,291) (63,848) 136 Taxes ‐ Unemployment acct 42510 1.00% (8,790)(9,517) (9,612) (9,708) (9,805) (9,903) 137 Taxes ‐ Workers Comp acct 42610 1.00% (42,390) (33,966) (34,305) (34,648) (34,995) (35,345) 138 Retirement ‐ TMRS acct 42310 2.50% (468,685) (461,823) (473,369) (485,203) (497,333) (509,766) 139 Retirement ‐ ICMA acct 42311 0% (27,270) (24,270) (24,270) (24,270) (24,270) (24,270) 140 Payroll Taxes, Insurance, Retirement (1,439,383) (1,615,351) (1,688,822) (1,766,781) (1,849,542) (1,937,439) 146 Sub‐Total Payroll and Related (4,208,369) (4,495,731) (4,596,997) (4,746,497) (4,902,587) (5,065,645) 147 109 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 148 General Service Debt (thru 24‐25) acct 47120 0% (36,680) (36,680) (36,680) (36,680) (36,680) (36,680) 149 K‐5 Westlake Reserve Slots acct 47900 0% (315,000) (315,000) (315,000) (315,000) (315,000) (315,000) 150 Total Debt Expenditures (351,680) (351,680) (351,680) (351,680) (351,680) (351,680) 151 152 Fire Department dept 14 1.00% (53,945) (53,945) (54,484) (55,029) (55,580) (56,135) 153 Municipal Court dept 15 1.00% (1,499) (1,499) (1,514) (1,529) (1,544) (1,560) 154 Public Works dept 16 1.00% (38,295) (38,295) (38,678) (39,065) (39,455) (39,850) 155 Facilities Maintenance WA dept 17 1.00% (24,790) (24,790) (25,038) (25,288) (25,541) (25,797) 156 Parks & Recreations dept 19 1.00% (82,300) (82,300) (83,123) (83,954) (84,794) (85,642) 157 Facilities Maintenance Town dept 26 1.00% (12,789) (17,790) (17,968) (18,148) (18,329) (18,512) 158 Total Repair & Maintenance (213,618) (218,619) (220,805) (223,013) (225,243) (227,496) 159 160 Office Rent dept 10 schedule (234,500) (328,045) (338,205) (348,455) (355,795) (359,040) 161 Electric ‐ Town Hall dept 10 0.00% (35,000) (35,000) (35,000) (35,000) (35,000) (35,000) 162 Electric ‐ Fire Station dept 14 1.00% (4,430) (10,000) (10,100) (10,201) (10,303) (10,406) 163 Electric ‐ Public Works dept 16 1.00% (2,595) (2,595) (2,621) (2,647) (2,674) (2,700) 164 Electric ‐ Parks/Rec dept 19 1.00% (8,780)(8,780) (8,868) (8,956) (9,046) (9,137) 165 Electric ‐ Parchman dept 10 1.00%(80)(80)(81) (82) (82)(83) 166 Telephone ‐ Town Hall dept 10 1.00% (3,380)(3,380) (3,414) (3,448) (3,482) (3,517) 167 Telephone ‐ Fire Dept dept 14 1.00% (4,295)(4,295) (4,338) (4,381) (4,425) (4,469) 168 Internet ‐ Town Hall dept 10 1.00% (7,661)(7,661) (7,738) (7,815) (7,893) (7,972) 169 Internet ‐ Fire Dept dept 14 1.00% (6,885)(8,000) (8,080) (8,161) (8,242) (8,325) 170 Internet ‐ Facilities WA dept 17 1.00%(400)(400)(404) (408) (412) (416) 171 Internet ‐ Facilities Town dept 26 1.00%(400)(400)(404) (408) (412) (416) 172 Water ‐ Fire Dept dept 14 1.00% (3,203)(7,500) (7,575) (7,651) (7,727) (7,805) 174 Water  ‐ ROW Irrigation dept 19 1.00% (132,000) (132,000) (133,320) (134,653) (136,000) (137,360) 175 Water ‐ Parks & Rec dept 19 1.00%(855)(855)(864) (872) (881) (890) 176 Gas ‐  Fire Station dept 14 1.00% (2,212)(7,500) (7,575) (7,651) (7,727) (7,805) 177 Total Rent & Utilities (446,676) (556,491) (568,585) (580,789) (590,103) (595,341) 178 179 General Services dept 10 1.00% (347,517) (347,517) (350,992) (354,502) (358,047) (361,628) 180 Administrative dept 11 1.00% (1,960)(1,960) (1,980) (1,999) (2,019) (2,040) 181 Planning & Development dept 12 1.00% (316,463) (316,463) (319,628) (322,824) (326,052) (329,313) 182 Town Secretary dept 13 1.00% (51,395) (51,395) (51,909) (52,428) (52,952) (53,482) 183 Fire Department dept 14 1.00% (70,892) (106,252) (107,315) (108,388) (109,472) (110,566) 184 Municipal Court dept 15 1.00% (116,712) (108,102) (109,183) (110,275) (111,378) (112,491) 185 Public Works dept 16 1.00% (78,284) (78,284) (79,067) (79,858) (80,656) (81,463) 186 Facilities Maintenance WA dept 17 1.00% (24,057) (22,535) (22,760) (22,988) (23,218) (23,450) 187 Finance Department dept 18 1.00% (31,061) (31,061) (31,372) (31,685) (32,002) (32,322) 188 Parks & Recreations dept 19 1.00% (77,965) (77,965) (78,745) (79,532) (80,327) (81,131) 189 Information Technology dept 20 1.00% (85,407) (90,299) (91,202) (92,114) (93,035) (93,966) 190 Human Resources dept 21 1.00% (17,215) (17,215) (17,387) (17,561) (17,737) (17,914) 191 Communications dept 22 1.00% (1,996)(1,996) (2,016) (2,036) (2,056) (2,077) 192 Police Services dept 23 1.00% (963,519) (963,519) (973,154) (982,886) (992,715) (1,002,642) 193 Facilities Maintenance Town dept 26 1.00% (40,216) (58,960) (59,550) (60,145) (60,747) (61,354) 194 Total Service Expenditures (2,224,659) (2,273,523) (2,296,258) (2,319,221) (2,342,413) (2,365,837) 195 196 General Services dept 10 1.00% (28,456) (28,456) (28,741) (29,028) (29,318) (29,611) 197 Administrative dept 11 1.00% (2,308)(2,308) (2,331) (2,354) (2,378) (2,402) 198 Planning & Development dept 12 1.00% (28,210) (18,210) (18,392) (18,576) (18,762) (18,949) 199 Town Secretary dept 13 1.00% (3,225)(3,225) (3,257) (3,290) (3,323) (3,356) 200 Fire Department dept 14 1.00% (100,345) (109,040) (110,130) (111,232) (112,344) (113,467) 201 Municipal Court dept 15 1.00% (14,266) (16,089) (16,250) (16,412) (16,577) (16,742) 202 Public Works dept 16 1.00% (6,415)(6,415) (6,479) (6,544) (6,609) (6,675) 203 Facilities Maintenance WA dept 17 1.00% (19,450) (19,450) (19,645) (19,841) (20,039) (20,240) 204 Finance Department dept 18 1.00% (6,707)(6,707) (6,774) (6,842) (6,910) (6,979) 205 Parks & Recreations dept 19 1.00% (9,645) (10,345) (10,448) (10,553) (10,658) (10,765) 206 Information Technology dept 20 1.00% (7,630)(7,630) (7,706) (7,783) (7,861) (7,940) 207 Human Resources dept 21 1.00% (3,770)(3,770) (3,808) (3,846) (3,884) (3,923) 208 Communications dept 22 1.00% (9,231)(5,981) (6,041) (6,101) (6,162) (6,224) 209 Facilities Maintenance Town dept 26 1.00% (13,495) (18,525) (18,710) (18,897) (19,086) (19,277) 210 Total Supply Expenditures (253,153) (256,151) (258,713) (261,300) (263,913) (266,552) 110 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 211 212 General Services dept 10 1.00% (61,459) (61,459) (62,074) (62,694) (63,321) (63,954) 213 Administrative dept 11 1.00% (28,799) (32,947) (33,276) (33,609) (33,945) (34,285) 214 Planning & Development dept 12 1.00% (7,921) (7,921) (8,000) (8,080) (8,161) (8,243) 215 Town Secretary dept 13 1.00% (4,340) (4,340) (4,383) (4,427) (4,472) (4,516) 216 Fire Department dept 14 1.00% (49,233) (43,740) (44,177) (44,619) (45,065) (45,516) 217 Municipal Court dept 15 1.00% (5,439) (8,629) (8,715) (8,802) (8,890) (8,979) 218 Public Works dept 16 1.00% (2,500) (2,500) (2,525) (2,550) (2,576) (2,602) 219 Facilities Maintenance WA dept 17 1.00% (3,670) (3,670) (3,707) (3,744) (3,781) (3,819) 220 Finance Department dept 18 1.00% (10,935) (10,935) (11,044) (11,155) (11,266) (11,379) 221 Parks & Recreations dept 19 1.00% (2,295) (2,295) (2,318) (2,341) (2,365) (2,388) 222 Information Technology dept 20 1.00% (9,040) (9,040) (9,130) (9,222) (9,314) (9,407) 223 Human Resources dept 21 1.00% (17,336) (17,336) (17,509) (17,684) (17,861) (18,040) 224 Communications dept 22 1.00% (8,688) (8,688) (8,775) (8,863) (8,951) (9,041) 225 Facilities Maintenance Town dept 26 1.00% (3,025) (3,170) (3,202) (3,234) (3,266) (3,299) 226 Total Travel & Training (214,680) (216,670) (218,837) (221,025) (223,235) (225,468) 233 234 Transfer Out ‐ DS 300 operating transfer linked to DSF (1,174,700) (1,005,901) (1,253,207) (1,147,056) (1,084,032) (1,053,096) 235 Total Operating Transfers Out (1,174,700) (1,005,901) (1,253,207) (1,147,056) (1,084,032) (1,053,096) 236 237 TOTAL OPERATING EXPENDITURES (payroll, operations & maintenance) $   (9,087,535) $      (9,374,766) $   (9,765,082) $   (9,850,581) $   (9,983,206) $   (10,151,115) 238 239 Planning & Development dept 12 0%(490)(490)(490) (490) (490) (490) 240 Fire Department dept 14 0% (22,645) (27,900) (27,900) (27,900) (27,900) (27,900) 241 Public Works dept 16 0%(500)(5,500) (5,500) (5,500) (5,500) (5,500) 242 Finance Department dept 18 0% (1,800)(1,800) (1,800) (1,800) (1,800) (1,800) 243 Parks & Recreations dept 19 0% (1,000)(1,000) (1,000) (1,000) (1,000) (1,000) 244 Total Capital Outlay (26,435) (36,690) (36,690) (36,690) (36,690) (36,690) 245 Transfer Out ‐ GMR Fund 600 linked to GMR (350,000) (1,000,799) (579,537) (498,660) (447,350) (447,350) 246 Transfer Out ‐ VMR Fund 605 linked to VMR (350,000) (460,266) (579,537) (498,662) (447,350) (447,350) 247 Transfer Out ‐ CP Fund 410 linked to CIP (637,276) (1,254,659) (65,064) (117,816) (73,001) (73,001) 248 Total Non‐Operating Transfers Out (1,337,276) (2,715,724) (1,224,138) (1,115,138) (967,701) (967,701) 249 TOTAL NON‐OPERATING EXPENDITURES (1,363,711)(2,752,414)(1,260,828) (1,151,828) (1,004,391) (1,004,391) 250 one times from fee tab 1,337,276 3,550,808 1,224,138 1,115,138 967,701 967,701 251 no xfrs from above 1,337,276 2,715,724 1,224,138 1,115,138 967,701 967,701 252 Left in Generl Fund 0 835,084 0 0 0 0 253 254 TOTAL PAYROLL, OPERATIONS, MAINTENANCE & NON‐OPERATING EXPENDITURES (10,451,246)(12,127,181)(11,025,910) (11,002,409) (10,987,597) (11,155,506) 257 259 260 NET CHANGE TO FUND BALANCE Using Fund Balance (1,184,238)     (5,952)                 (1,278,266)     (931,116)         (494,687)         (357,268)            261 Beginning Fund Balance 10,242,277 9,058,039 9,052,088 7,773,822 6,842,706 6,348,019 262 Ending Fund Balance 9,058,039 9,052,088 7,773,822 6,842,706 6,348,019 5,990,751 263 Restricted/Committed/Assigned 304,505 304,505 304,505 304,505 304,505 304,505 264 Unassigned Ending Balance 8,753,534 8,747,583 7,469,317 6,538,201 6,043,514 5,686,246 265 Operating Expenditures 9,087,535       9,374,766           9,765,082       9,850,581       9,983,206       10,151,115        266 Operating Cost per Day 24,897 25,684 26,754 26,988 27,351 27,811 267 OPERATING DAYS Declining Operating Days 352                  341                      279                  242                  221                  204                      268 269 277 278 111 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 279 280 281 282 283 284 285 286 Section Sales 0% 20,225 20,225 20,225 20,225 20,225 20,225 287 Perpetual Care ‐ Section 15%0%150 150 150 150 150 150 288 Perpetual Care‐interment 100 %0% 50 50 505050 50 289 Marker Sales 0%250 250 250 250 250 250 291 Contractor Fee 0%350 350 350 350 350 350 292 Misc Revenue 0% 1,275 1,275 1,275 1,275 1,275 1,275 293 Interest Income 0% 2,125 2,125 2,125 2,125 2,125 2,125 294 Total Revenues 24,425 24,425 24,425 24,425 24,425 24,425  297 298 Attorney ‐ Boyle & Lowry 0%(240)(240)(240) (240) (240) (240) 299 Engineering 0% (12,000)0 0 0 0 0 300 Contract Services 0%(225)(225)(225) (225) (225) (225) 301 Irrigation R&M 0% (5,000)(5,000)0 0 0 0 302 Contract Landscaping 0% (6,375)(6,375) (6,375) (6,375) (6,375) (6,375) 303 Computer Eqpmt/Software 0%(350)(350)(350) (350) (350) (350) 305 Grounds R&M 0% (2,000)(2,000) (2,000) (2,000) (2,000) (2,000) 306 Training/Meetings/Seminars 0%(225)(225)(225) (225) (225) (225) 307 Dues & Memberships 0%(75)(75)(75) (75) (75)(75) 308 Land Improvements 0% (5,000)0 0 0 0 0 309 Cost of Sales ‐ Cemetery Lots 0%(700)(700)(700) (700) (700) (700) 310 Total Expenditures (32,190)(15,190)(10,190) (10,190) (10,190) (10,190) 313 314 NET CHANGE TO FUND BALANCE (7,765)9,235 14,235 14,235 14,235 14,235 315 Beginning Fund Balance 211,349 203,584 212,819 227,054 241,289 255,524 316 Ending Fund Balance 203,584 212,819 227,054 241,289 255,524 269,759 317 Restricted/Committed/Assigned 203,584 212,819 227,054 241,289 255,524 269,759 318 Unassigned Ending Balance 0 0 000 0 319 Operating Expenses 32,190 15,190 10,190 10,190 10,190 10,190 320 Operating Cost Per Day 88 42 28 28 28 28 321 Operating Days 2,396 4,892 7,623 8,133 8,643 9,153 322 323 324 325 326 Water Revenue 2.00% 2,639,500 2,639,500 2,692,290 2,746,136 2,801,059 2,857,080 327 Service Area Accts Hillwood 2.00% 48,000 48,000 48,960 49,939 50,938 51,957 328 Service Area Accts Town 2.00% 43,000 43,000 43,860 44,737 45,632 46,545 329 Waste Management 2.00% 5,795 5,795 5,911 6,029 6,150 6,273 330 Sewer Revenue ‐ Westlake 2.00% 1,008,725 1,008,725 1,028,900 1,049,477 1,070,467 1,091,876 331 Sewer Revenue ‐ Keller 2.00% 1,280 1,280 1,306 1,332 1,358 1,386 332 Water Tap Fees 2.00% 31,890 31,890 32,528 33,178 33,842 34,519 333 Sewer Tap Fees 2.00% 16,150 16,150 16,473 16,802 17,139 17,481 334 Fort Worth Impact fees 2.00% 62,000 62,000 63,240 64,505 65,795 67,111 335 Sub‐Total Charge For Services 3,856,340 3,856,340 3,933,467 4,012,136 4,092,379 4,174,226 336 337 Duct Bank Permit Fees Granada 43,400 31,000 15,500 0 0 0 338 Duct Bank Permit Fees Entrada 93,000 93,000 93,000 93,000 93,000 93,000 339 Duct Bank Permit Fees Vaquero 9,300 6,200 6,200 6,200 6,200 6,200 340 Duct Bank Permit Fees Quail Hollow 9,300 9,300 9,300 9,300 9,300 9,300 341 Duct Bank Permit Fees Carlyle Court 3,100 3,100 0 0 0 0 342 Duct Bank Permit Fees Terra Bella 3,100 3,100 3,100 0 0 0 343 Duct Bank Permit Fees Knolls Solana 0 12,400 12,400 12,400 12,400 12,400 344 Duct Bank Permit Fees Other Fees 6,200 6,200 6,200 6,200 6,200 6,200 345 Sub‐Total Charge For Services 167,400 164,300 145,700 127,100 127,100 127,100 347 Pulling  from  Residential  and  Commerical  Fee  Schedule ENTERPRISE FUNDS FUND 255 ‐ CEMETERY FUND FUND 500 ‐ UTILITY FUND 112 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 348 Meter Repair & Replacement 2.00% 8,200 8,200 8,364 8,531 8,702 8,876 349 Cross Connection Control 2.00% 3,510 3,510 3,580 3,652 3,725 3,799 350 Interest Income 2.00% 55,300 55,300 56,406 57,534 58,685 59,858 351 Duct Bank Leases Deferred Schedule 2.00% 30,965 40,391 41,199 42,023 42,863 43,721 352 TRA Wastewater Settle‐Up 2.00% 69,750 69,750 71,145 72,568 74,019 75,500 353 Insurance Refund/Equity Return 2.00% 750 750 765 780 796 812 354 Misc Reimbursements 2.00% 3,020 3,020 3,080 3,142 3,205 3,269 355 Misc Revenue Dept 16 2.00% 8,000 8,000 8,160 8,323 8,490 8,659 356 Administrative CC Fee 2.00% 6,555 5,480 5,590 5,701 5,815 5,932 357 Total Misc Income 186,050 194,401 198,289 202,255 206,300 210,426 358 359 Bond Proceeds ‐ Tx Water Development Board 0% 0 2,600,000 0 0 0 0 360 Other Resources 0 2,600,000 0 0 0 0 361 362 Total Revenues & Transfers In 4,209,790 6,815,041 4,277,456 4,341,491 4,425,779 4,511,752  365 366 Operating Xfr Out for PR Costs 1.00% (482,700) (559,024) (564,615) (570,261) (575,963) (581,723) 371 Total Payroll and Related (482,700) (559,024) (564,615) (570,261) (575,963) (581,723) 372 373 Office Rent dept 10 from schedule (50,250) (70,295) (72,475) (74,670) (76,245) (76,935) 374 Electric ‐ Town Hall dept 10 0.00% (7,500)(7,500) (7,500) (7,500) (7,500) (7,500) 375 Electric ‐ Lift Station dept 16 1.50% (2,680)(2,680) (2,720) (2,761) (2,802) (2,844) 376 Electric ‐ Pump Station dept 16 1.50% (1,000)(1,000) (1,015) (1,030) (1,046) (1,061) 377 Electric ‐ Pump Station dept 16 1.50% (72,100) (72,100) (73,182) (74,279) (75,393) (76,524) 378 Internet Service dept 10 1.50% (1,645)(1,645) (1,670) (1,695) (1,720) (1,746) 379 Telephone ‐ Town Hall dept 10 1.50%(724)(724)(735) (746) (757) (768) 380 Telephone dept 16 1.50% (1,000)(1,000) (1,015) (1,030) (1,046) (1,061) 381 Water ‐ Pump Station dept 16 1.50% (20,600) (20,600) (20,909) (21,223) (21,541) (21,864) 382 Total Rent & Utilities (157,499) (177,544) (181,220) (184,934) (188,050) (190,305) 383 384 Computer Hardware/Software 1.50% (1,000)(1,000) (1,015) (1,030) (1,046) (1,061) 385 Mechanical Equipment 1.50% (1,000)(1,000) (1,015) (1,030) (1,046) (1,061) 386 Water Meters /Equipment 1.50% (20,275) (20,275) (20,579) (20,888) (21,201) (21,519) 387 Water Taps 1.50% (8,780)(8,780) (8,912) (9,045) (9,181) (9,319) 388 Total Capital Outlay (31,055) (31,055) (31,521) (31,994) (32,474) (32,961) 389 390 WaterTower Landscape R&M 1.50% (7,000)(7,000) (7,105) (7,212) (7,320) (7,430) 391 Water Main R&M 1.50% (42,545) (42,545) (43,183) (43,831) (44,488) (45,156) 392 Water Tower R&M 1.50% (1,000)(1,000) (1,015) (1,030) (1,046) (1,061) 393 Sewer Main R&M 1.50% (19,715) (19,715) (20,011) (20,311) (20,616) (20,925) 394 Pump Station Landscape R&M 1.50% (13,500) (13,500) (13,703) (13,908) (14,117) (14,328) 395 Lift Station R&M 1.50% (6,000)(6,000) (6,090) (6,181) (6,274) (6,368) 396 Instrument R&M 1.50% (9,750)(9,750) (9,896) (10,045) (10,195) (10,348) 397 Ground Storage Tank R&M 1.50% (2,300)(2,300) (2,335) (2,370) (2,405) (2,441) 398 Generator R&M 1.50% (6,815)(6,815) (6,917) (7,021) (7,126) (7,233) 399 Pump Station R&M 1.50% (22,500) (22,500) (22,838) (23,180) (23,528) (23,881) 400 Duct Bank R&M 1.50% (7,940)(7,940) (8,059) (8,180) (8,303) (8,427) 402 Meter Repair & Replacement 1.50% (21,000) (21,000) (21,315) (21,635) (21,959) (22,289) 403 Vehicle R&M 1.50% (1,000)(1,000) (1,015) (1,030) (1,046) (1,061) 404 Total Repair and Maintenance (161,065) (161,065) (163,481) (165,933) (168,422) (170,949) 405 406 Engineering 1.50% (4,540)(4,540) (4,608) (4,677) (4,747) (4,819) 407 Water Utility Engineering 1.50% (37,555) (37,555) (38,118) (38,690) (39,270) (39,860) 408 Consultant Fees 1.50% (2,350)(2,350) (2,385) (2,421) (2,457) (2,494) 409 Auditor 1.50% (5,750)(5,750) (5,836) (5,924) (6,013) (6,103) 410 Attorney ‐ Boyle & Lowry 1.50% (15,000) (15,000) (15,225) (15,453) (15,685) (15,920) 411 Attorney ‐ Lloyd Gosselink 1.50% (15,835) (15,835) (16,073) (16,314) (16,558) (16,807) 412 Contract Labor 1.50% (5,000)(5,000) (5,075) (5,151) (5,228) (5,307) 413 Contract Services 1.50% (7,860)(7,860) (7,978) (8,098) (8,219) (8,342) 414 Water Purchases 2.00% (934,500) (934,500) (953,190) (972,254) (991,699) (1,011,533) 415 Water Service Charge 0%(600)(600)(600) (600) (600) (600) 416 Peak Payment 2.00% (409,500) (409,500) (417,690) (426,044) (434,565) (443,256) 417 TRA‐Wastewater Treatment 1.50% (426,775) (426,775) (433,177) (439,674) (446,269) (452,963) 418 Southlake‐Wastewater Treatment 1.50% (186,225) (186,225) (189,018) (191,854) (194,731) (197,652) 419 Testing‐Water/Bacteria/Rgltry 1.50% (30,000) (30,000) (30,450) (30,907) (31,370) (31,841) 113 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 420 Utility Billing 1.50% (20,500) (20,500) (20,808) (21,120) (21,436) (21,758) 421 Line Location 1.50% (5,660) (5,660) (5,745) (5,831) (5,919) (6,007) 422 Application Software Maint. 1.50% (10,750) (10,750) (10,911) (11,075) (11,241) (11,410) 423 Keller Waste Water 1.50% (1,300) (1,300) (1,320) (1,339) (1,359) (1,380) 424 Insurance General Liability 1.50% (980) (980) (995) (1,010) (1,025) (1,040) 425 Insurance Automobile 1.50% (1,700) (1,700) (1,726) (1,751) (1,778) (1,804) 426 Insurance Property 1.50% (6,975) (6,975) (7,080) (7,186) (7,294) (7,403) 427 Mobile Phone 1.50% (1,000) (1,000) (1,015) (1,030) (1,046) (1,061) 429 Misc Rental/Lease 1.50% (500) (500) (508) (515) (523) (531) 430 Printing 1.50% (1,130) (1,130) (1,147) (1,164) (1,182) (1,199) 431 Bank Service Charges 1.50% (5,570) (5,570) (5,654) (5,738) (5,824) (5,912) 432 Courier Service 1.50% (200) (200) (203) (206) (209) (212) 433 Total Service (2,137,755) (2,137,755) (2,176,532) (2,216,026) (2,256,249) (2,297,215) 434 435 Computer Eqpmt/Software 1.50% (140) (140) (142) (144) (146) (149) 436 Safety Supplies 1.50% (100) (100) (102) (103) (105) (106) 437 Misc Hand Tools 1.50% (1,000) (1,000) (1,015) (1,030) (1,046) (1,061) 438 Chemical Supplies 1.50% (350) (350) (355) (361) (366) (371) 439 Office Supplies 1.50% (1,550) (1,550) (1,573) (1,597) (1,621) (1,645) 441 Postage & Shipping 1.50% (400) (400) (406) (412) (418) (425) 444 Vehicle Fuel 1.50% (3,000) (3,000) (3,045) (3,091) (3,137) (3,184) 445 Uniforms 1.50% (500) (500) (508) (515) (523) (531) 447 Total Supplies (7,040) (7,040) (7,146) (7,253) (7,362) (7,472) 448 449 Travel Airfare 1.50% (800) (800) (812) (824) (837) (849) 450 Travel Car Rental/Parking 1.50%(100)(100)(102) (103)(105) (106) 451 Travel Lodging 1.50% (1,560)(1,560) (1,583) (1,607) (1,631) (1,656) 452 Travel Meals 1.50%(135)(135)(137) (139) (141) (143) 454 Training/Seminars/Meetings 1.50% (3,000)(3,000) (3,045) (3,091) (3,137) (3,184) 455 Dues & Subscriptions 1.50% (1,500)(1,500) (1,523) (1,545) (1,569) (1,592) 457 Licenses/Registrations 1.50%(700)(700)(711) (721) (732) (743) 458 Total Travel & Training (7,795)(7,795) (7,912) (8,031) (8,151) (8,273) 459 460 Transfer Out ‐ UMR Fund 510 linked to UMR 0 (5,000) (5,000) (5,000) (5,000) (5,000) 461 Transfer Out ‐ VMR Fund 505 linked to VMR (6,250) (10,000) (10,000) (10,000) (10,000) (10,000) 462 Transfer Out ‐ GF 100 Impact Fees GF linked to this (62,000) (62,000) (63,240) (64,505) (65,795) (67,111) 463 Total Transfers Out (68,250) (77,000) (78,240) (79,505) (80,795) (82,111) 464 465 Fort Worth Waterline Payment 0.00% (900,560) (1,711,840)0 0 0 0 466 Keller OH Storage ‐ Principal ends 2020 tied to schedule (104,143) (113,756) (120,165)0 0 0 467 Keller OH Storage ‐ Interest ends 2020 (16,395)(7,393)(2,523)0 0 0 468 Service Area ‐ Hillwood tied to schedule (48,240) (48,240) (48,481) (48,724) (48,967) (49,212) 469 Service Area ‐ Town (43,215) (43,215) (43,431) (43,648) (43,866) (44,086) 470 TXWDB FW Phase 2 Waterline ‐ Principal tied to schedule 0 (5,000) (95,000) (100,000) (100,000) (100,000) 471 TXWDB FW Phase 2 Waterline ‐ Interest 0 (31,056) (43,120) (41,984) (40,744) (39,404) 472 GS Tank 2013 CO ‐ Principal tied to schedule (22,000) (22,550) (23,650) (23,650) (24,750) (25,300) 473 GS Tank 2013 CO ‐ Interest (33,021) (32,576) (32,114) (31,582) (30,977) (30,288) 474 Total Debt (1,167,574) (2,015,626) (408,485) (289,587) (289,304) (288,289) 475 476 Total Expenses & Transfers Out (4,220,733)(5,173,905)(3,619,151) (3,553,522) (3,606,769) (3,659,297) 479 480 NET CHANGE TO FUND BALANCE (10,943) 1,641,136 658,305 787,969 819,009 852,455 481 Beginning Fund Balance 674,981 664,038 2,305,174 2,963,478 3,751,447 4,570,456 482 Ending Fund Balance 664,038 2,305,174 2,963,478 3,751,447 4,570,456 5,422,912 483 Restricted/Committed/Assigned Hillwood 888,000 888,000 888,000 888,000 888,000 888,000 484 Restricted/Committed/Assigned Deposits 186,130 186,130 186,130 186,130 186,130 186,130 485 Unassigned Ending Balance (410,092) 1,231,044 1,889,348 2,677,317 3,496,326 4,348,782 486 Operating Expenses 4,220,733 5,173,905 3,619,151 3,553,522 3,606,769 3,659,297 487 Operating Cost Per Day 11,564 14,175 9,915 9,736 9,882 10,025 488 Operating Days 57 163 299 385 463 541 489 490 114 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 491 492 493 494 495 496 497 498 Interest Income vision 14,500 14,500 14,500 14,500 14,500 14,500 499 Transfers In from UF 500 vision 0 5,000 5,000 5,000 5,000 5,000 500 Total Revenues & Transfers In 14,500 19,500 19,500 19,500 19,500 19,500  503 504 Sewer Easement Cleaning Machine vision (45,000) 0 0 0 0 0 505 Repaint Ground Storage Tank vision (10,000) (90,000) 0 0 0 0 506 Pump Station Equipment vision (10,000) (90,000) 0 0 0 0 507 Total Expenditures & Transfers Out (65,000)(180,000)0 0 0 0  510 511 NET CHANGE TO FUND BALANCE (50,500) (160,500) 19,500 19,500 19,500 19,500 512 Beginning Fund Balance 829,333 778,833 618,333 637,833 657,333 676,833 513 Ending Fund Balance 778,833 618,333 637,833 657,333 676,833 696,333 514 Restricted/Committed/Assigned 778,833 618,333 637,833 657,333 676,833 696,333 515 Unassigned Ending Balance (projected)0 0 000 0 516 517 518 519 520 521 523 Firefighter Equipment Fees tied to vision 6,000 6,000 6,000 6,000 6,000 6,000 524 Interest Income tied to vision 2,165 2,165 2,165 2,165 2,165 2,165 525 WA Keller Police Sub‐Station tied to vision 25,000 0 0 0 0 0 526 Transfer in from GF tied to vision 350,000 1,000,799 579,537 498,660 447,350 447,350 527 Total Revenues & Transfers In 383,165 1,008,964 587,702 506,825 455,515 455,515  530 531 WA‐Irrigation System tied to vision (7,500)(5,000) (15,000) (5,000) (5,000) (5,000) 532 WA‐15 Ton Split HVAC System tied to vision (7,500) (15,000) (10,000) (25,000) (25,000) (25,000) 533 WA‐2 Ton Roof Top Units tied to vision (7,500)(5,000) (15,000) (10,000) (10,000) (10,000) 534 WA‐AC ton/7.5 ton server room tied to vision (7,500)(5,000)0 (20,000) (20,000) (20,000) 535 WA‐HVAC System Replacement tied to vision (7,500) (10,000)0 (5,000) (5,000) (5,000) 536 WA‐Update Security System tied to vision (2,750)(2,750) (5,000) (8,000) (8,000) (8,000) 537 WA‐Update Security Cameras tied to vision (10,300)(6,000) (2,000) (12,000) (12,000) (12,000) 538 WA‐Heater Boilers tied to vision (9,675)(5,000)0 (25,000) (25,000) (25,000) 539 WA‐Painting/Cloth Wall R&M tied to vision (7,500)(8,000) (10,000) (8,000) (8,000) (8,000) 540 WA‐Ext Envrnmt Imprvmts Irrig tied to vision (7,500) (10,000)0 (12,000) (12,000) (12,000) 541 WA‐Parking Lot tied to vision 0 (25,000)0 0 0 0 542 WA Playground Equipment tied to vision 0 (5,000)0 0 0 0 543 WA‐Plumbing Repair/Replacement tied to vision (2,775)(9,000) (15,000) (5,000) (5,000) (5,000) 544 WA‐Carpet/VCT Flooring tied to vision (25,000) (35,000) (15,000) (15,000) (15,000) (15,000) 545 WA‐Envrnmt Bldg UG light/water tied to vision (2,750) (10,000)0 (5,000) (5,000) (5,000) 546 WA‐Refurbish Classrooms tied to vision (21,000) (30,000) (35,000) (25,000) (25,000) (25,000) 547 WA‐Interior Building R&M tied to vision (5,500) (15,000) (10,000) (15,000) (15,000) (15,000) 548 WA‐Exterior Paint & Wood R&M tied to vision (5,500)(4,000) (4,000) (8,000) (8,000) (8,000) 549 WA‐Roof Repairs tied to vision (47,550) (40,000) (15,000) (5,000) (5,000) (5,000) 550 WA‐Mechanical Equipment tied to vision 0 (25,000)0 0 0 0 551 WA‐Furniture/Interior Bldg tied to vision (7,000) (15,000)0 0 0 0 552 WA‐Keller Police Substation tied to vision (25,000)0 0 0 0 0 553 Dept 17 ‐ Westlake Academy Facilities (217,300) (284,750) (151,000) (208,000) (208,000) (208,000) 554 555 Trail Repairs and Maintenance tied to vision (10,500) (10,000) (10,000) (10,000) (10,000) (10,000) 556 Park Repairs and Maintenance tied to vision (17,875) (10,000) (10,000) (10,000) (10,000) (10,000) 557 Dept 19 ‐ Town Parks (28,375) (20,000) (20,000) (20,000) (20,000) (20,000) 558 INTERNAL SERVICE ‐ M&R FUNDS FUND 600 ‐ GENERAL MAINT/REPLACEMENT FUND 510 ‐ UTILITY MAINT/REPLACE 115 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 559 Servers & Network Storage tied to vision (15,000) (40,000) (15,000) (15,000) (15,000) (15,000) 560 Network Printers/Peripheal Dev tied to vision (5,000) (5,000) (5,000) (5,000) (5,000) (5,000) 561 Network Equipment tied to vision 0 (115,000) (25,000) (25,000) (25,000) (25,000) 562 Server Replacements tied to vision (5,000) (20,000) (12,500) (100,000) (12,500) (12,500) 563 Phone System/Peripheal Devices tied to vision (5,000) (65,000) (10,000) (10,000) (10,000) (10,000) 564 Dept 20 ‐ Town IT Dept (30,000) (245,000) (67,500) (155,000) (67,500) (67,500) 565 566 Town‐Irrigation R&M tied to vision 0 (5,000) (5,000) (5,000) (5,000) (5,000) 567 Town‐HVAC System Replacement tied to vision 0 (5,000) (5,000) (5,000) (5,000) (5,000) 568 Town‐Heater tied to vision 0 (3,000) (3,000) (3,000) (3,000) (3,000) 569 Town‐Parking Lot tied to vision 0 (4,000) (4,000) (4,000) (4,000) (4,000) 570 Town‐Env Bldg UG light/water tied to vision 0 (10,000) (10,000)(10,000)(10,000) (10,000) 571 Town‐Furniture/Interior Bldg tied to vision (36,325)(2,700)0 0 0 0 572 Dept 26 ‐ Town Facilities (Fire Station)(36,325) (29,700) (27,000) (27,000) (27,000) (27,000) 573 574 Total Expenditures (312,000)(579,450)(265,500) (410,000) (322,500) (322,500) 577 578 579 NET CHANGE TO FUND BALANCE 71,165 429,514 322,202 96,825 133,015 133,015 580 Beginning Fund Balance (19,621)51,544 481,058 803,260 900,085 1,033,100 581 Ending Fund Balance 51,544 481,058 803,260 900,085 1,033,100 1,166,115 582 Restricted/Committed/Assigned 51,544 481,058 803,260 900,085 1,033,100 1,166,115 583 Unassigned Ending Balance 0 0 000 0 584 585 586 587 588 591 Interest Earned tied to vision 350 350 350 350 350 350 592 Transfer in from UF tied to vision 6,250 10,000 10,000 10,000 10,000 10,000 597 Public Works Vehicle tied to vision 0 0 0 (50,000) 0 0 598 Total Expenditures & Transfers Out 0 0 0 (50,000) 0 0  601 602 NET CHANGE TO FUND BALANCE 6,600 10,350 10,350 (39,650) 10,350 10,350 603 Beginning Fund Balance 17,074 23,674 34,024 44,374 4,724 15,074 604 Ending Fund Balance 23,674 34,024 44,374 4,724 15,074 25,424 605 Restricted/Committed/Assigned 23,674 34,024 44,374 4,724 15,074 25,424 606 Unassigned Ending Balance 0 0 000 0 607 608 609 610 611 612 613 Contribution for WA Buses dept 10 tied to vision 105,000 0 150,000 0 0 0 614 Interest Earned dept 10 tied to vision 2,450 2,450 2,450 2,450 2,450 2,450 615 Transfer In from GF dept 88 tied to vision 350,000 460,266 579,537 498,662 447,350 447,350 616 Total Revenues & Transfers In 457,450 462,716 731,987 501,112 449,800 449,800  619 620 Academy Buses dept 10 tied to vision (105,000)0 (150,000)0 0 0 621 Fire Dept Vehicles dept 14 tied to vision 0 0 0 0 (60,000) (1,000,000) 623 Fire Dept Vehicles ‐ Ambulance dept 14 tied to vision 0 (260,000)0 0 0 0 624 Facilities Vehicles dept 17 tied to vision 0 0 0 (50,000)0 0 625 Total Expenditures & Transfers Out (105,000)(260,000)(150,000) (50,000) (60,000) (1,000,000) 628 629 NET CHANGE TO FUND BALANCE 352,450 202,716 581,987 451,112 389,800 (550,200) 630 Beginning Fund Balance 226,358 578,808 781,524 1,363,511 1,814,623 2,204,423 631 Ending Fund Balance 578,808 781,524 1,363,511 1,814,623 2,204,423 1,654,223 632 Restricted/Committed/Assigned 578,808 781,524 1,363,511 1,814,623 2,204,423 1,654,223 633 Unassigned Ending Balance 0 0 000 0 634 635 636 FUND 505 ‐ UF VEHICLE MAINT /REPLACEMENT FUND 605 ‐ GF VEHICLE MAINT/REPLACEMENT 116 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 637 638 639 640 641 642 643 644 Hotel Tax (Marriott) 1.00% 779,720 779,720 795,392 803,346 811,380 819,494 645 Hotel Tax (Deloitte)Match Fund 210 #1.00% 36,940 36,940 32,640 32,640 32,640 32,640 646 Base Hotel Tax 816,660 816,660 828,032 835,986 844,020 852,134 647 Deloitte Abatement Ends 01‐01‐23 hard coded 0 0 0 0 0 32,640 648 Entrada Hotel 1 hard coded 0 0 300,000 600,000 600,000 600,000 649 Entrada Hotel 2 hard coded 0 0 300,000 600,000 600,000 600,000 650 Blizzard Hotel hard coded 0 0 300,000 600,000 600,000 651 Additional Commercial Tax 0 0 600,000 1,500,000 1,800,000 1,832,640 652 Total Hotel Occupancy Tax 816,660 816,660 1,428,032 2,335,986 2,644,020 2,684,774 653 654 Interest Income 1.00% 14,250 14,250 14,250 14,250 14,250 14,250 655 Community Tree Lighting 1.00% 3,675 3,675 2,675 2,756 2,784 2,811 656 Insur Refund/Equity Return 1.00%835 835 852 860 869 878 657 Dept 10 ‐ General Service Revenues 18,760 18,760 17,777 17,866 17,903 17,939 658 659 Membership Fees 1.00% 1,775 1,775 1,775 1,775 1,775 1,775 660 Special Events Revenue 1.00% 3,250 3,250 3,250 3,250 3,250 3,250 661 Special Events Revenue 1.00% 2,550 0 0 0 0 0 662 Sponsors Car Show 1.00% 2,000 0 0 0 0 0 664 Sales of Printed Material 1.00%200 200 200 200 200 200 665 Sponsors 1.00% 3,000 3,000 3,000 3,000 3,000 3,000 666 Misc Revenue 1.00%250 250 0 0 0 0 667 Dept 24 ‐ Historical Board Revenues 13,025 8,475 8,225 8,225 8,225 8,225 668 669 Total Revenues & Transfers In 848,445 843,895 1,454,034 2,362,077 2,670,148 2,710,938  672 673 Operating Xfr Out to GF for Payroll Costs 1.00% (518,510) (555,167) (560,719) (566,326) (571,990) (577,709) 674 Auditor 1.00% (7,250)(7,250) (7,323) (7,396) (7,470) (7,544) 676 Marriott Marketing 1.00% (50,000) (50,000) (50,500) (51,005) (51,515) (52,030) 677 Marriott Transportation 1.00% (80,000) (80,000) (80,800) (81,608) (82,424) (83,248) 678 Marketing & Promotions 1.00% (7,500)(7,500) (7,575) (7,651) (7,727) (7,805) 679 Application Software Maint.1.00% (1,950)(1,950) (1,970) (1,989) (2,009) (2,029) 680 Community Tree Lighting 1.00% (12,675) (12,675) (12,802) (12,930) (13,059) (13,190) 681 Audio/Visual 1.00%(250)(250)(253) (255) (258) (260) 682 Dues & Subscriptions 1.00%(125)(125)(126) (128) (129) (130) 683 Dept 10 ‐ General Service Expenditures (678,260) (714,917) (722,067) (729,287) (736,580) (743,946) 684 685 Office Rent 0.00% (50,250) (70,295) (72,475) (74,670) (76,245) (76,935) 686 Telephone Service 1.00%(624)(624)(630) (637) (643) (649) 687 Internet Expense 1.00% (1,415)(1,415) (1,429) (1,443) (1,458) (1,472) 688 Electric Service 0.00% (7,500)(7,500) (7,500) (7,500) (7,500) (7,500) 689 Dept 10 ‐ Rent & Utilities Expenditures (59,789) (79,834) (82,034) (84,250) (85,846) (86,557) 690 691 Contract Services 0.50% (55,000) (65,000) (65,325) (65,652) (65,980) (66,310) 692 Community Services 0.50% (12,535) (12,535) (12,598) (12,661) (12,724) (12,788) 693 Masterworks 0.50% (6,000)(6,000) (6,030) (6,060) (6,090) (6,121) 694 Marketing & Promotions 0.50% (31,600) (36,600) (36,783) (36,967) (37,152) (37,338) 695 Other Hotels Marketing hard coded 0 0 (150,000) (375,000) (450,000) (450,000) 696 Advertising 0.50% (17,515) (17,515) (17,603) (17,691) (17,779) (17,868) 697 Special Community Events 0.50% (9,530)(9,530) (9,578) (9,626) (9,674) (9,722) 698 Dues & Subscriptions 0.50% (4,020)(4,020) (4,040) (4,060) (4,081) (4,101) 699 Postage & Supplies 0.50%(100)(100)(101) (101) (102) (102) 700 Printing 0.50%(980)(980)(985) (990) (995) (1,000) 701 Dept 22 ‐ Communication Expenditures (137,280)(152,280) (303,041) (528,807) (604,576) (605,349) 702 709 Car Show Expenses 0.00% (5,825)(5,825) (5,825) (5,825) (5,825) (5,825) 710 Town Historical Board Expense 0.00% (2,075)(2,075) (2,075) (2,075) (2,075) (2,075) 711 Dept 24 ‐ Historical Board Expenditures (7,920)(7,910) (7,910) (7,910) (7,910) (7,910) 712 714 Sponsorship Expense 0.00% (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) 718 Dept 25 ‐ Public Art Expenditures (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) 719 723 Total Expenditures & Transfers Out (893,249)(964,941)(1,125,052) (1,360,254) (1,444,912) (1,453,761) 726 727 728 NET CHANGE TO FUND BALANCE (44,804) (121,046) 328,982 1,001,823 1,225,236 1,257,177 729 Beginning Fund Balance 799,168 754,364 633,317 962,299 1,964,122 3,189,359 730 Ending Fund Balance 754,364 633,317 962,299 1,964,122 3,189,359 4,446,535 731 Restricted/Committed/Assigned 754,364 633,317 962,299 1,964,122 3,189,359 4,446,535 732 Unassigned Ending Balance 0 0 000 0 738 SPECIAL REVENUE FUNDS FUND 220 ‐ VISITORS ASSOCIATION FUND 117 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 739 740 741 Sales & Use Tax Revenues linked to GF sales Tax 1,237,500 1,400,000 1,153,272 1,250,735 1,317,397 1,340,769 742 Total Revenues & Transfers In 1,237,500 1,400,000 1,153,272 1,250,735 1,317,397 1,340,769  745 746 Transfer Out ‐ DS Fund 300 (1,237,500) (1,400,000) (1,153,272) (1,250,735) (1,317,397) (1,340,769) 747 Total Expenditures & Transfers Out (1,237,500)(1,400,000)(1,153,272) (1,250,735) (1,317,397) (1,340,769) 750 751 NET CHANGE TO FUND BALANCE 0 0 000 0 752 Beginning Fund Balance 0 0 000 0 753 Ending Fund Balance 0 0 0 0 0 0 754 Restricted/Committed/Assigned 0 0 000 0 755 Unassigned Ending Balance 0 0 000 0 756 757 758 759 760 761 Sales & Use Tax Revenues linked to GF sales Tax 202,000 300,000 0 0 0 0 762 Hotel Occupancy Tax Revenues ends 01‐01‐23 36,940 36,940 32,320 32,640 32,640 0 763 WA $10K Lot Payment Revenues tied to bldg permits 340,000 164,300 145,700 127,100 127,100 127,100 764 Total Revenues & Transfers In 578,940 501,240 178,020 159,740 159,740 127,100  767 768 ED ‐ Deloitte Sales Tax ends 07‐01‐2018 (102,000)0 0 0 0 0 769 ED ‐ Deloitte Hotel Tax ends 01‐01‐2023 (36,940) (36,940) (32,320) (32,640) (32,640)0 770 ED ‐ Schwab Sales Tax (100,000) (300,000)0 0 0 0 771 Transfer Out ‐ WAE 412 (340,000) (164,300) (145,700) (127,100) (127,100) (127,100) 772 Total Expenditures & Transfers Out (578,940)(501,240)(178,020) (159,740) (159,740) (127,100) 775 776 NET CHANGE TO FUND BALANCE 0 0 000 0 777 Beginning Fund Balance 0 0 000 0 778 Ending Fund Balance 0 0 0 0 0 0 779 Restricted/Committed/Assigned 0 0 000 0 780 Unassigned Ending Balance 0 0 000 0 781 782 783 784 785 786 Development Fees (Platting) 0 0 0 0 0 0 0 787 Miscellaneous Reimbursments 0 60,000 60,000 60,000 60,000 60,000 60,000 788 Total Revenues & Transfers In 60,000 60,000 60,000 60,000 60,000 60,000  791 792 Consultant Fees 0 (146,860) 0 0 0 0 0 793 Boyle & Lowry 0 (5,275) 0 0 0 0 0 794 Admin Fees 0 (10,255) 0 0 0 0 0 795 Filing Fees 0 (180) 0 0 0 0 0 796 Engineering 0 (21,130) 0 0 0 0 0 797 Construction Inspection 0 (16,250) 0 0 0 0 0 798 Advertising 0 (155) 0 0 0 0 0 799 Construction Expense 0 0 0 000 0 800 Total Expenditures & Transfers Out (200,105)0 0 0 0 0  803 804 NET CHANGE TO FUND BALANCE (140,105) 60,000 60,000 60,000 60,000 60,000 805 Beginning Fund Balance 488,485 348,380 408,380 468,380 528,380 588,380 806 Ending Fund Balance 348,380 408,380 468,380 528,380 588,380 648,380 807 Restricted/Committed/Assigned 348,380 408,380 468,380 528,380 588,380 648,380 808 Unassigned Ending Balance 0 0 000 0 809 810 811 FUND 200 ‐ 4B ECONOMIC DEV FUND FUND 210 ‐ ECONOMIC DEV FUND FUND 215 ‐ PUBLIC IMPROVEMENT DIST 118 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 812 813 817 Donations - Honorariums 20,000 20,000 0 0 0 0 818 Donations - Art Pieces 10,000 10,000 0 0 0 0 831 NET CHANGE TO FUND BALANCE 30,000 30,000 0 0 0 0 832 Beginning Fund Balance 0 30,000 60,000 60,000 60,000 60,000 833 Ending Fund Balance 30,000 60,000 60,000 60,000 60,000 60,000 834 Restricted/Committed/Assigned 30,000 60,000 60,000 60,000 60,000 60,000 835 Unassigned Ending Balance 0 0 000 0 836 837 838 839 840 841 Interest Income 260 260 260 260 260 260 846 Filing Fee Expense 0 0 000 0 851 NET CHANGE TO FUND BALANCE 260 260 260 260 260 260 852 Beginning Fund Balance 13,790 14,050 0 0 0 0 853 Ending Fund Balance 14,050 14,310 260 260 260 260 854 Restricted/Committed/Assigned 14,050 14,310 260 260 260 260 855 Unassigned Ending Balance 0 0 000 0 856 857 858 FUND 418 ‐ LONE STAR PUBLIC FUND FUND 225 ‐ PUBLIC ART PROGRAM 119 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 859 860 861 862 863 864 865 866 Transfer in ‐ GF 100 1,174,700 1,005,901 1,253,207 1,147,056 1,084,032 1,053,096 867 Transfer In ‐ 4B 200 1,237,500 1,400,000 1,153,272 1,250,735 1,317,397 1,340,769 868 Total Transfers In 2,412,200 2,405,901 2,406,479 2,397,791 2,401,429 2,393,865  871 872 Bank Charge ‐ 2011 GORB (400) (400) (400) (400) (400) (400) 873 Principal ‐ Issue 2011 GORB (700,000) (715,000) (730,000) (750,000) (770,000) (790,000) 874 Interest ‐ Issue 2011 GORB (192,650) (171,425) (149,750) (127,550) (104,750) (81,350) 875 TOTAL (893,050) (886,825) (880,150) (877,950) (875,150) (871,750) 876 877 Bank Charge ‐ Issue 2013 CO (440) (440) (440) (440) (440) (440) 878 Principal ‐ Issue 2013 CO (178,000) (182,450) (191,350) (191,350) (200,250) (204,700) 879 Interest ‐ Issue 2013 CO (267,172) (263,568) (259,830) (255,525) (250,630) (245,056) 880 TOTAL (445,612) (446,458) (451,620) (447,315) (451,320) (450,196) 881 882 Bank Charge ‐ Issue 2014 GORB 0 (440)(450) (450)(450)(450) 883 Principal ‐ Issue 2014 GORB (5,000)(5,000) (5,000) (5,000) (5,000) (5,000) 884 Interest ‐ Issue 2014 GORB (65,040) (64,860) (64,680) (64,500) (64,320) (64,140) 885 TOTAL (70,040) (70,300) (70,130) (69,950) (69,770) (69,590) 886 887 Bank Charge ‐ 2017 CO (450)(450)(450) (450) (450) (450) 888 Principal ‐ Issue 2017 CO (200,000) (205,000) (210,000) (215,000) (225,000) (230,000) 889 Interest ‐ Issue 2017 CO (310,800) (304,725) (298,500) (292,125) (285,525) (278,700) 890 TOTAL (511,250) (510,175) (508,950) (507,575) (510,975) (509,150) 891 896 Bank Charge ‐ 2017 GORB (450)(450)(450) (450) (450) (450) 897 Principal ‐ Issue 2017 GORB (30,000) (30,000) (35,000) (35,000) (35,000) (35,000) 898 Interest ‐ Issue 2017 GORB (227,625) (227,025) (226,375) (225,675) (224,888) (223,925) 899 TOTAL (258,075) (257,475) (261,825) (261,125) (260,338) (259,375) 900 901 Bank Charge ‐ 2017 Tax Note 0 (550)(550) (550) (550) (550) 902 Principal ‐ 2017 Tax Note (202,000) (212,000) (215,000) (219,000) (223,000) (227,000) 903 Interest ‐ 2017 Tax Note (32,173)(22,118) (18,254)(14,326)(10,326) (6,254) 904 TOTAL (234,173) (234,668) (233,804) (233,876) (233,876) (233,804) 905 906 Total Expenditures & Transfers Out (2,412,200)(2,405,901)(2,406,479) (2,397,791) (2,401,429) (2,393,865) 909 910 NET CHANGE TO FUND BALANCE 0 0 000 0 911 Beginning Fund Balance 0 0 000 0 912 Ending Fund Balance 0 0 0 0 0 0 913 Restricted/Committed/Assigned 0 0 000 0 914 Unassigned Ending Balance 0 0 000 0 915 916 917 Fire Station Bonds  Issue 2017 CO  Program 17 Refunding of 2003  Issue 2014 GORB Program  14 Rending of 2002/2003  Issue 201  GORB  Program  10 (revenue supported) Academy Expansion  Issue 2013 CO  Program 12 DEBT SERVICE FUNDS Fire Station Tax Note  Issue 2017  Program 16 Refunding of 2007  Issue 2017 GORB Program  15 FUND 300 ‐ DEBT 120 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 918 919 920 Fiscal Year NTV .05% inc Rate Tax Levy 921 Property Tax FY 18‐19 1,195,417,949 0.024067 $287,699 0 266,179 287,699 0 0 0 0 922 Property Tax FY 19‐20 1,201,395,039 0.043338 $520,655 0 0 0 520,655 0 0 0 923 Property Tax FY 20‐21 1,207,402,014 0.043334 $523,213 0 0 0 0 523,213 0 0 924 Property Tax FY 21‐22 1,213,439,024 0.043131 $523,369 0 0 0 0 0 523,369 0 925 Property Tax FY 22‐23 1,219,506,219 0.043330 $528,417 0 0 0 0 0 0 528,417 931 Total Revenues 266,179 287,699 520,655 523,213 523,369 528,417  934 935 Bank Charge ‐ 2011 CO 0 (440) (440) (440) (440) (440) 936 Principal ‐ 2011 CO  (79,000) (83,000) (87,000) (91,000) (96,000) (101,000) 937 Interest ‐ 2011 CO (36,300) (34,356) (32,316) (30,180) (27,936) (25,572) 938 TOTAL (115,300) (117,796) (119,756) (121,620) (124,376) (127,012) 939 940 Bank Charge ‐ 2013 GORB (440) (440) (440) (440) (440) (440) 941 Principal ‐ 2013 GORB (125,000) (135,000) (140,000) (145,000) (145,000) (150,000) 942 Interest ‐ 2013 GORB (37,400) (34,463) (31,025) (27,463) (23,838) (20,375) 943 TOTAL (162,840) (169,903) (171,465) (172,903) (169,278) (170,815) 944 945 Bank Charge ‐ 2019 CO 0 0 (440) (440)(440)(440) 946 Principal ‐ 2019 CO 0 0 (90,000) (130,000) (135,000) (140,000) 947 Interest ‐ 2019 CO 0 0 (138,994) (98,250) (94,275) (90,150) 948 TOTAL 0 0 (229,434) (228,690) (229,715) (230,590) 949 950 Total Expenditures (278,140)(287,699)(520,655) (523,213) (523,369) (528,417) 953 954 NET CHANGE TO FUND BALANCE (11,961)0 0 0 0 0 955 Beginning Fund Balance 11,961 0 000 0 956 Ending Fund Balance 0 0 0 0 0 0 957 Restricted/Committed/Assigned 0                       0 000 0 958 Unassigned Ending Balance 0 0 000 0 959 960 961 FUND 301 ‐ DEBT (property tax supported) Issue 2013 GORB  Refunding of 20018 (A&S)  Program 013 Issue 2011 CO  Road Improvements                    Program  011 Issue 2019 CO                                            Rd ‐ Fac ‐ Grnd Improvements  NEW ISSUE ‐ Program 019 See CP410 for  projects=$3.387M             Bond Issuance 121 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 962 963 964 965 966 967 968 969 970 Transfer in from GF tied to bldg permits 637,276 854,659 65,064 117,816 73,001 73,001 971 Interest Income 38,000 38,000 38,000 38,000 38,000 38,000 973 NET REVENUES 675,276 892,659 103,064 155,816 111,001 111,001  974 975 Cash (Fund Balance)0 0 000 0 976 FM1938 TOWN IMPROVEMENTS (50,000) (220,000) 0 0 0 0 977 NET project 20 (50,000) (220,000) 0 0 0 0 978 979 Cash (Fund Balance)0 0 000 0 980 SH114/HWY170 ENHANCEMENTS 0 0 000 0 981 NET project 30 0 0 000 0 982 983 Bond Revenue ‐ Issue $3.387M 0 480,180 0 0 0 0 984 ROANOKE ROAD RECON/DRAIN SOUTH 0 0 (480,180) 0 0 0 985 NET project 34 0 480,180 (480,180) 0 0 0 986 987 Bond Revenue ‐ Issue $3.387M 0 281,960 0 0 0 0 988 SAM SCHOOL ROAD RECON & DRAINANGE 0 (281,960)0 0 0 0 989 NET project 40 0 0 000 0 990 991 Cash (Fund Balance)0 0 000 0 992 E.DOVE ROAD RECON & DRAINAGE (vaq/tb)(100,000)0 0 0 0 0 993 NET project 41 (100,000)0 0 0 0 0 994 995 Bond Revenue ‐ Issue $3.387M 0 983,954 0 0 0 0 996 OTTINGER ROAD RECON & DRAINAGE 0 0 (983,954)0 0 0 997 NET project 58 0 983,954 (983,954)0 0 0 998 999 Bond Revenue ‐ Issue $3.387M 0 404,125 0 0 0 0 1000 PEARSON LANE RECON & DRAINAGE 0 (404,125)0 0 0 0 1001 NET project 60 0 0 000 0 1002 1003 Cash (Fund Balance)0 0 000 0 1004 DOVE ROAD/FM1938 SIGNALIZATION (160,000)0 0 0 0 0 1005 NET project 68 (160,000)0 0 0 0 0 1006 1007 Contribution Revenue 26,390 0 0 0 0 0 1008 SOLANA/HWY 114  SIGNALIZATION 0 0 000 0 1009 NET project 69 26,390 0 0 0 0 0 1010 1011 Contribution Revenue 0 0 000 0 1012 SOLANA/FM1938 SIGNALIZATION (10,000)0 0 0 0 0 1013 NET project 70 (10,000)0 0 0 0 0 1014 1015 Bond Revenue ‐ Issue $3.387M  0 80,000 0 0 0 0 1016 FLASHING CROSSWALK LIGHTS  0 (80,000)0 0 0 0 1017 NET project 75 0 0 000 0 1018 1019 Bond Revenue ‐ Issue $3.387M  0 90,000 0 0 0 0 1020 SOLANA PAVEMENT REPAIRS  0 (90,000)0 0 0 0 1021 NET project 78 0 0 000 0 1022 1023 Bond Revenue ‐ Issue $3.387M  0 54,450 0 0 0 0 1024 WYCK HILL PAVEMENT RESURFACE  0 (54,450)0 0 0 0 1025 NET project 79 0 0 000 0 FUND 410 ‐ CAPITAL PROJECT FUND  CAPITAL PROJECTS FUNDS 122 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 1026 1027 Bond Revenue ‐ Issue $3.387M  0 80,000 0 0 0 0 1028 FM1938 PAVEMENT REPAIRS  0 (80,000) 0 0 0 0 1029 NET project 80 0 0 000 0 1030 1031 ROAD and STREET IMPROVEMENTS DEPT 16 (293,610)1,244,134 (1,464,134) 0 0 0  1032 1033 WAF Grant 175,000 0 135,000 0 0 0 1034 WA ‐ OUTDOOR LEARNING CENTER (175,000) 0 (123,595) 0 0 0 1035 NET project 71 0 0 11,405 0 0 0 1036 1037 Bond Revenue ‐ Issue $3.387M  0 82,000 0 0 0 0 1038 WA ‐ POND REPAIRS  0 (82,000) 0 0 0 0 1039 NET project 77 0 0 000 0 1040 1041 FACILITY and GROUND IMPROVEMENTS DEPT 17 0 0 11,405 0 0 0  1042 1043 Bond Revenue ‐ Issue $3.387M 0 229,500 0 0 0 0 1044 WAYFINDING SIGNAGE 0 (229,500)0 0 0 0 1045 NET project 67 0 0 000 0 1046 1047 Bond Revenue ‐ Issue $3.387M 0 30,000 0 0 0 0 1048 TRAIL CONNECTION AT 114/SOLANA 0 (30,000)0 0 0 0 1049 NET project 42 0 0 000 0 1050 1051 Bond Revenue ‐ Issue $3.387M 0 300,949 0 0 0 0 1052 TRAIL ‐ WESTLAKE ACADEMY TO CEMETERY 0 0 (300,949)0 0 0 1053 NET project 52 0 300,949 (300,949)0 0 0 1054 1055 Bond Revenue ‐ Issue $3.387M 0 290,016 0 0 0 0 1056 TRAIL ‐ DOVE/PEARSON/ASPEN 0 (290,016)0 0 0 0 1057 NET project 53 0 0 000 0 1058 1059 Contribution in prior year  0 0 000 0 1060 CEMETARY IMPROVEMENTS  (100,000) (50,000)0 0 0 0 1061 NET project 76 (100,000)(50,000)0 0 0 0 1062 1063 PARKS/TRAIL/CEMETERY IMPROVEMENTS DEPT 19 (100,000)250,949 (300,949)0 0 0  1064 1065 Cash (Fund Balance)0 0 000 0 1066 Fiber Connectivity between Buildings 0 (300,000)0 0 0 0 1067 INFORMATION TECHNOLOGY IMPROVEMENTS 0 (300,000)0 0 0 0  1068 1069 Cash (Fund Balance)0 0 000 0 1070 Payroll Transfers Out to GF (54,565)0 0 0 0 0 1071 PAYROLL TRANSFERS (54,565)0 0 0 0 0  1072 1073 1074 Total Revenues & Transfers in 876,666 4,279,793 238,064 155,816 111,001 111,001 1075 Total Expenditures & Transfers Out (649,565) (2,192,051) (1,888,678)0 0 0 1076 NET CHANGE TO FUND BALANCE 227,101 2,087,742 (1,650,614) 155,816 111,001 111,001 1077 Beginning Fund Balance 1,700,249 1,927,350 4,015,092 2,364,478 2,520,294 2,631,295 1078 Ending Fund Balance 1,927,350 4,015,092 2,364,478 2,520,294 2,631,295 2,742,296 1079 Restricted/Committed/Assigned Contributions/Grants/Bonds 201,390 2,087,742 135,000 0 0 0 1080 Unassigned Ending Balance 1,725,960 1,927,350 2,229,478 2,520,294 2,631,295 2,742,296 1081 1082 1088 123 DRAFT ESTIMATED PROPOSED 1 2 3 4  FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 Friday, August 10, 2018 FIVE YEAR FINANCIAL FORECAST ALL MUNICIPAL FUNDS DESCRIPTION Proposed Current Growth Rate .15600 w/increase M&O Rates 1089 1090 1091 1092 Cash (Fund Balance) hard coded 0 0 000 0 1097 Engineering Fees tied to vision (545,742) (4,100) 0 0 0 0 1098 Construction Expense tied to vision (6,248,000) (1,739,281) 0 0 0 0 1099 Land Purchase tied to vision 0 0 000 0 1100 Design Fees tied to vision (76,950) (61,474) 0 0 0 0 1101 Furniture & Fixtures tied to vision (200,000) (75,000) 0 0 0 0 1102 Security Service tied to vision (167,000) (150,500) 0 0 0 0 1103 Contingency tied to vision (75,000) (107,700) 0 0 0 0 1104 Misc. Expense tied to vision (4,250) (258,075) 0 0 0 0 1105 Appraisal Fees tied to vision (2,115) 0 0 0 0 0 1106 Misc Legal tied to vision (3,147) 0 0 0 0 0 1107 Boyle & Lowry tied to vision (16,690) 0 0 0 0 0 1108 Advertising Public Notices tied to vision (224)(2,500)0 0 0 0 1109 Printing tied to vision (555)(1,000)0 0 0 0 1110 Total Expenditures (7,339,673)(2,399,630)0 0 0 0  1113 1114 NET CHANGE TO FUND BALANCE (7,339,673) (2,399,630)0 0 0 0 1115 Beginning Fund Balance 11,169,629 3,829,956 1,430,326 1,430,326 1,430,326 1,430,326 1116 Ending Fund Balance 3,829,956 1,430,326 1,430,326 1,430,326 1,430,326 1,430,326 1117 Restricted Funds 3,829,956 1,430,326 1,430,326 1,430,326 1,430,326 1,430,326 1118 Unassigned Ending Balance 0 0 000 0 1119 1120 1121 1122 1123 1124 Interest Earned tied to vision 27,400 27,400 27,400 27,400 27,400 27,400 1125 Transfer in from ED 200 tied to bldg permits 340,000 164,300 145,700 127,100 127,100 127,100 1130 Consultant Fees ‐ Master Plan tied to vision 0 (85,000)0 0 0 0 1135 NET CHANGE TO FUND BALANCE 367,400 106,700 173,100 154,500 154,500 154,500 1136 Beginning Fund Balance 1,413,345 1,780,745 1,887,445 2,060,545 2,215,045 2,369,545 1137 Ending Fund Balance 1,780,745 1,887,445 2,060,545 2,215,045 2,369,545 2,524,045 1138 Restricted Funds 1,780,745 1,887,445 2,060,545 2,215,045 2,369,545 2,524,045 1139 Unassigned Ending Balance 0 0 000 0 1140 FUND 412 ‐ ACADEMY EXPANSION FUND 405 ‐ FIRE STATION PROJECT 124 DRAFT SECTION 12 125 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies I. STATEMENT OF PURPOSE The overall intent of the following Fiscal and Budgetary Policy Statements is to enable the Town to achieve a long-term stable and positive financial condition. The watchwords of the Town’s financial management include integrity, prudence, stewardship, planning, accountability, and full disclosure. The more specific purpose is to provide guidelines to the Town Manager and Finance Director in planning and directing the Town’s day-to-day financial affairs and in developing recommendations to the Town Manger and Town Council. The scope of these policies generally span, among other issues, accounting, purchasing, auditing, financial reporting, internal controls, operating and capital budgeting, revenue management, cash and investment management, expenditure control, asset management, debt management, and planning concepts, in order to: A. Present fairly and with full disclosure the financial position and results of the financial operations of the Town in conformity with generally accepted accounting principles (GAAP), and B. Determine and demonstrate compliance with finance related legal and contractual issues in accordance with provisions of the Texas Local Government Code and other pertinent legal documents and mandates. The Town Council will annually review and approve the Fiscal and Budgetary Policy Statements as part of the budget process. II. SUMMARY OF POLICY INTENDED OUTCOMES This policy framework mandates pursuit of the following fiscal objectives: A. Operating Budget: Prepare, conservatively estimate revenues, present, and adopt the Town’s annual operating plan. B. Revenues Management: Design, maintain, and administer a revenue system that will assure a reliable, equitable, diversified, and sufficient revenue stream to support desired Town services. C. Expenditure Control: Identify priority services, establish appropriate service levels, and administer the expenditure of available resources to assure fiscal stability and the effective and efficient delivery of services. D. Fund Balance/Retained Earnings: Maintain the fund balance and retained earnings of the various operating funds at levels sufficient to protect the Town’s credit worthiness as well as its financial position from emergencies. 126 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies E. Debt Management: Establish guidelines for debt financing that will provide needed capital equipment and infrastructure improvements while minimizing the impact of debt payments on current revenues. F. Intergovernmental Relationships: Where feasible, coordinate efforts with other governmental agencies to achieve common policy objectives, share the cost of providing governmental services on an equitable basis and support favorable legislation at the State and Federal level. G. Grants: Seek, apply for and effectively administer within this policy’s guidelines, Federal, State, and foundation grants-in-aid which address the Town’s current priorities and policy objectives. H. Economic Development: Initiate where feasible, encourage, and participate in economic development efforts to create job opportunities and strengthen the local tax base and economy I. Fiscal Monitoring: Prepare and present regular reports that analyze, evaluate, and forecast the Town’s financial performance and economic condition. J. Financial Consultants: With available resources, seek out and employ the assistance of qualified financial advisors and consultants in the management and administration of the Town’s financial functions. K. Accounting, Auditing, and Financial Reporting: Comply with prevailing Federal, State and local statues and regulations. Conform to generally accepted accounting principles as promulgated by the Government Accounting Standards Board (GASB), the American Institute of Certified Public Accountants (AICPA), and the Government Finance Officers Association (GFOA). L. Capital Improvement Plan/Budget and Program: Multi-year planning, forecasting, preparation, and control of the Town’s capital improvement plan/budget. M. Capital Maintenance and Replacement: Annually review and monitor the state of the Town’s capital equipment and infrastructure, setting priorities for its replacement and renovation based on needs, finding alternatives, and availability of resources. N. Internal Controls: To establish and maintain an internal control structure designed to provide reasonable assurances that the Town’s assets are safeguarded and that the possibilities for material errors in the Town’s financial records are minimized. 127 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies III. OPERATING BUDGET A. Preparation: Budgeting is an essential element of the financial planning, control and evaluation process of municipal government. The “operating budget” is the Town’s annual financial operating plan. The budget includes all of the operating departments of the Town, the debt service fund, all capital projects funds, and the internal service funds of the Town. The proposed budget will be prepared with the cooperation of all Town departments, and is submitted to the Town Manager who makes any necessary changes and transmits the document to the Town Council. A budget preparation calendar and timetable will be established and followed in accordance with State law. B. Revenue Estimates for Budgeting: In order to maintain a stable level of services, the Town shall use a conservative, objective, and analytical approach when preparing revenue estimates. The process shall include analysis of probable economic changes and their impacts on revenues, historical collection rates, and trends in revenues. This approach should reduce the likelihood of actual revenues falling short of budget estimates during the year and should avoid mid-year service reductions. C. Balanced Budget: As per State Law, current operating revenues, including Property Tax Reduction Sales Tax transfers (which can be used for operations), will be sufficient to support current operating expenditures. Annually recurring revenue will not be less than annually recurring operating budget expenditures (operating budget minus capital outlay). Debt or bond financing will not be used to finance current expenditures. D. Proposed Budget Process: a proposed budget shall be prepared by the Town Manager with the participation of all of the Town’s department directors.  The proposed budget shall include four basic segments for review and evaluation: (1) personnel costs, (2) base budget for operations and maintenance costs, (3) service level adjustments for increases of existing service levels or additional services, and (4) revenues.  The proposed budget review process shall include Council participation in the review of each of the four segments of the proposed budget and a public hearing to allow for citizen participation in the budget preparation.  The proposed budget process shall allow sufficient time to provide review, as well as address policy and fiscal issues, by the Town Council.  A copy of the proposed budget shall be filed with the Town Secretary when it is submitted to the Town Council as well as placed on the Town’s website. E. Budget Adoption: Upon the determination and presentation of the final iteration of the proposed budget as established by the Council, a public hearing date and time will be set and publicized. The Council will subsequently consider a resolution which, if adopted, such budget becomes the Town’s Approved Annual Budget. The adopted budget will be effective for the fiscal year beginning October 1. The approved budget will be placed on the Town’s web site. 128 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies F. Budget Award: Each year the Council approved operating budget will be submitted annually to the Government Finance Officers Association (GFOA) for evaluation and consideration for the Award for Distinguished Budget Presentation. G. Budget Amendments: Department Directors are responsible for monitoring their respective department budgets. The Finance Department will monitor all financial operations. The budget team will decide whether to proceed with a budget amendment and, if so, will then present the request to the Town Council. If the Council decides a budget amendment is necessary, the amendment is adopted in resolution format and the necessary budgetary changes are then made. H. Central Control: Modifications within the operating categories (salaries, supplies, maintenance, services, capital, etc.) can be made with the approval of the Town Manager. Modifications to reserve categories and interdepartmental budget totals will be made only by Town Council consent with formal briefing and Council action. I. Planning: The budget process will be coordinated so as to identify major policy issues for Town Council by integrating it into the Council’s overall strategic planning process for the Town. Each department shall have a multi-year business plan that integrates with the Town’s overall strategic plan. J. Reporting: Monthly financial reports will be prepared by the Finance Department and distributed to and reviewed by each Director. Information obtained from financial reports and other operating reports is to be used by Directors to monitor and control departmental budget. Summary financial reports will be presented to the Town Council quarterly. K. Performance Measures & Productivity Indicators: Where appropriate, performance measures and productivity indicators will be used as guidelines to measure efficiency, effectiveness, and outcomes of Town services. This information will be included in the annual budget process as needed. L. Contingent Appropriation: During the budget process, staff will attempt to establish an adequate contingent appropriation in each of the operating funds. The expenditure for this appropriation shall be made only in cases of emergency, and a detailed account shall be recorded and reported. The proceeds shall be disbursed only by transfer to departmental appropriation. All transfers from the contingent appropriation will be evaluated using the following criteria:  Is the request of such an emergency nature that it must be made immediately?  Why was the item not budgeted in the normal budget process?  Why can’t the transfer be made within the department? 129 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies IV. REVENUES MANAGEMENT A. Revenue Design Parameter: The Town will pursue the following optimum characteristics in its revenue system:  Simplicity - The Town, where possible and without sacrificing accuracy, will strive to keep the revenue system simple in order to reduce costs, achieve transparency, and increase citizen understanding of Town revenue sources.  Certainty - A knowledge and understanding of revenue sources reliability increases the viability of the revenue system. The Town will understand, to the best of its ability, all aspects of its revenue sources and their performance, as well as enact consistent collection policies to provide assurances that the revenue base will materialize according to budgets, forecasts, and plans.  Equity - The Town shall make every effort to maintain equity in its revenue system: i.e. the Town shall seek to minimize or eliminate all forms of subsidization between entities, funds, services utilities, and customer classes within a utility.  Administration - The benefits of a revenue source will not exceed the cost of collecting that revenue. Every effort will be made for the cost of collection to be reviewed annually for cost effectiveness as a part of the Town’s indirect cost and cost of service analysis.  Adequacy, Diversification and Stability - The Town shall attempt, in as much as is practical, to achieve a balance in its revenue system. The Town shall also strive to maintain a balanced and diversified revenue system to protect the Town from fluctuations in any one source due to changes in local economic conditions which adversely impact that revenue source. B. Other Considerations. The following considerations and issues will guide the Town in its revenue policies concerning specific sources of funds:  Cost/Benefit of Incentives for Economic Development - The Town will use due caution in the analysis of any tax or fee incentives that are being considered to encourage economic development. A cost/benefit (fiscal impact) analysis will be performed as a part of the evaluation for each proposed economic development project.  Non-Recurring Revenues - One-time or non-recurring revenues will not be used to finance on-going operational costs. Non-recurring revenues will be used only for one- time expenditures such as long-lived capital needs or one-time major maintenance projects that occur infrequently. Non-recurring revenues will not be used for budget balancing purposes except to cover the one-time expenditures described above. 130 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies  Investment Income - Earnings from investment of available monies, whether pooled or not, will be distributed to the funds in accordance with the equity balance of the fund from which monies were provided to be invested.  Property Tax Revenues - The Town shall endeavor to avoid a property tax by revenue diversification, implementation of user fees, and economic development. C. User-Based (Demand Driven) Fees and Service Charges. For services that are demand driven and can be associated with a user fee or charge, the direct and indirect costs of that service will be offset by a fee where possible. The Town staff will endeavor to prepare a review of all fees and charges annually, but not less than once every three years, in order to ensure that these fees provide for, at minimum, full cost recovery of service. D. Enterprise Fund Rates. Utility rates and rate structures for water and sewer services will be constructed to target full cost of service recovery. Annually the Town will review and adopt water and sewer utility rates and a rate structure that generates revenue sufficient to fully cover operating expenses, meet the legal restrictions of all applicable bond covenants, provide for an adequate level of working capital, and recover applicable general/administrative costs. The Solid Waste function will have rates that fully recover all costs and maintain an adequate balance. The Cemetery Fund will be structured to operate on lot sales and endowments.  General and Administrative (G&A) Charges – Where feasible, G&A costs will be charged to all funds for services of indirect general overhead costs, which may include general administration, finance, customer billing, facility use, personnel, technology, engineering, legal counsel, and other costs as deemed appropriate. These charges will be determined through an indirect cost allocation study following accepted practices and procedures. E. Intergovernmental Revenues. As a general rule, intergovernmental revenues (grants) will not be utilized for on-going operating costs. Any potential grant opportunity will be examined to identify all costs related to matching and continuation of program requirements. Staff will focus on one-time grants to avoid long-term implications. If it is determined that accepting a grant with on-going cost conditions is in the interests of the Town, all the operating and maintenance costs must be included in the financial forecast and their ultimate effect on operations and revenue requirements be known. F. Revenue Monitoring. Revenues as they are received will be regularly compared to budgeted revenues and variances will be investigated. This process will be summarized in the appropriate budget report. 131 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies G. Special Revenue/Educational Funds. Where feasible and practical, General and Administrative Charges (G&A) for special revenue and educational funds of the Town of Westlake will be determined on an annual basis and transfers will be made where sufficient revenue exists to cover the associated expenditures. V. EXPENDITURE CONTROL A. Appropriations – The point of budgetary control is at the department level in the General Fund and at the fund level in all other funds. When budget adjustments among Departments and/or funds are necessary, they must be approved by the Town Council. B. Current Funding Basis - The Town shall operate on a current funding basis. Expenditures shall be budgeted and controlled so as not to exceed current revenues plus the planned use of fund balance accumulated through prior year savings. (The use of fund balance shall be guided by the Fund Balance/Retained Earnings Policy Statements.) C. Avoidance of Operating Deficits - The Town shall take immediate corrective actions if at any time during the fiscal year expenditure and revenue re-estimates are such that an operating deficit (i.e., projected expenditures in excess of projected revenues) is projected at year-end. Corrective actions can include a hiring freeze, expenditure reductions, fee increases, or use of fund balance within the Fund. D. Balance/Retained Earnings Policy - Expenditure deferrals into the following fiscal year, short-term loans, or use of one-time revenue sources shall be avoided to balance the budget. E. Maintenance of Capital Assets - Within the resources available each fiscal year, the Town shall maintain capital assets and infrastructure at a sufficient level to protect the Town's investment, to minimize future replacement and maintenance costs, and to continue service levels. F. Periodic Program Reviews - The Town Manager shall undertake periodic staff and third- party reviews of Town programs for both efficiency and effectiveness. Privatization and contracting with other governmental agencies will be evaluated as alternative approaches to service delivery. Programs which are determined to be inefficient and/or ineffective shall be reduced in scope or eliminated. G. Salary - The Town shall strive to maintain competitive salary levels for municipal employees. A salary survey will be conducted through a sampling of surrounding and comparable municipal organizations to create a comparison. The Town will strive to maintain salary levels within three percent (3%) of the median of surveyed benchmark municipalities. 132 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies H. Purchasing - The Town shall make every effort to maximize any discounts offered by creditors/vendors. Staff shall also use competitive bidding in accordance to State law, as well as intergovernmental partnerships and purchasing cooperatives to attain the best possible price on goods and services. I. Prompt Payment - All invoices will be paid within 30 days of receipt in accordance with the prompt payment requirements of State law. VI. FUND BALANCE/RETAINED EARNINGS A. General Fund Undesignated Fund Balance - The Town shall strive to maintain the General Fund undesignated fund balance at, or in excess of, 90 days of operation. B. Retained Earnings of Other Operating Funds - In the Utility Fund, the Town shall strive to maintain positive retained earnings positions to provide sufficient reserves for emergencies and revenue shortfalls. C. Use of Fund Balance – The Council delegates the responsibility to assign funds to the Town Manager or his/her designee. The Council shall have the authority to assign any amount of funds. Assignments may occur subsequent to fiscal year-end. The Council will utilize funds in the following spending order: Restricted, Committed, Assigned, Unassigned Fund Balance will be targeted to only be used with Council approval and can be only be used for the following:  Emergencies,  non-recurring expenditures such as technology/FF&E (furniture, fixtures and equipment), or major capital purchases that cannot be accommodated through current year savings.  Should such use reduce the balance below the appropriate level set as the objective for that fund, recommendations will be made on how to restore it.  The Council shall approve all commitments by formal action. The action to commit funds must occur prior to fiscal year-end, to report such commitments in the balance sheet of the respective period, even though the amount may be determined subsequent to fiscal year-end.  A commitment can only be modified or removed by the same formal action. VII. DEBT MANAGEMENT A. Debt Issuance Analysis - All consideration of debt issuance for major capital assets will be prepared within the framework of a Council approved multi-year capital improvement plan and forecast for all Town facilities and infrastructure. 133 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies B. Analysis of Debt Issuance and Debt Issuance Alternatives - Staff will explore alternatives to the issuance of debt for capital acquisitions and construction projects. These alternatives will include, but not be limited to,  grants- in- aid  use of reserves  use of either current on-going general revenues or one-time revenues  contributions from developers and others  leases  user fees  impact fees C. Use of Debt Financing - The useful life of the asset or project shall, at a minimum, exceed the payout schedule of any debt the Town assumes. Debt financing instruments to be considered by the Town may include:  General obligation bonds - These must be authorized by a vote of the citizens of Westlake.  Revenue bonds - These bonds generate capital requirements necessary for continuation or expansion of a service which produces revenue and for which the asset may reasonable be expected to provide for a revenue stream to fund the debt service requirement.  Certificates of obligation - These can be authorized by Council approval with debt service by either general revenues or backed by a specific revenue stream or a combination of both.  Lease/purchase agreements - These shall only be used to purchase capital assets that cannot be financed from either current revenues or fund balance/retained earnings and to fund infrastructure improvements and additions. D. Assumption of Additional Debt - The Town shall not assume more tax-supported general purpose debt than it retires each year without first conducting an objective analysis as to the community's ability to assume and support additional debt service payments. E. Affordability Targets - The Town shall use an objective multi-year analytical approach to determine whether it can afford to assume new general purpose debt beyond what it retires each year. This process shall compare generally accepted standards of affordability to the current values for the Town. The process shall also examine the direct costs and benefits of the proposed expenditures. The decision on whether or not to assume new debt shall be based on these costs and benefits and on the Town's ability to "afford” new debt as determined by the aforementioned standards. The Town shall strive to achieve and/or maintain these standards at a low to moderate classification. 134 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies F. Debt Structure - The Town shall structure its debt payment schedules for general purpose debt to ensure level principal repayment schedules. The Town shall not assume any debt with "balloon' repayment schedules which consist of low annual payments and one large payment of the balance due at the end of the term. While balloon payment structures minimize the size of debt payments during the period, they force a large funding requirement on the budget of the final year. Given the uncertainties of the future, level payment schedules improve budget planning and financial management. G. Sale Process - The Town shall use a competitive bidding process in the sale of debt unless the nature of the issue warrants a negotiated bid. The Town shall award bonds based on a true interest cost (TIC) basis as long as the financial advisor agrees that the TIC basis can satisfactorily determine the lowest and best bid. H. Bond Rating Agencies Presentations - Full disclosure of operations and open lines of communication shall be made to the bond rating agencies. Town staff, with assistance of financial advisors, shall prepare the necessary materials and presentation to the bond rating agencies. I. Continuing Disclosure - The Town is committed to continuing disclosure of financial and pertinent credit information relevant to the Town's outstanding securities. J. Debt Refunding - Town staff and the financial advisor shall monitor the municipal bond market for opportunities to obtain interest savings by refunding outstanding debt. As a general rule, the present value savings of a particular refunding should exceed 3.5% of the refunded maturities. VIII. INTERGOVERNMENTAL RELATIONSHIPS The Town will pursue coordinated efforts with other governmental agencies to achieve common policy objectives, share the cost of providing government services on an equitable basis, and support favorable legislation at the State and Federal levels. A. Inter-local Cooperation in Delivering Services - In order to promote the effective and efficient delivery of services, the Town shall actively seek to work with other local jurisdictions in joint purchasing consortia, sharing facilities, sharing equitably the costs of service delivery, and developing joint programs to improve service to its citizens. B. Legislative Program - The Town shall cooperate with other jurisdictions to actively oppose any State or Federal regulation or proposal that mandates additional Town programs or services and does not provide the funding to implement them. Conversely, as appropriate, the Town shall support legislative initiatives that provide more funds for priority local programs. 135 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies IX. GRANTS A. Grant Guidelines - The Town shall apply, and facilitate the application by others, for only those grants that are consistent with the objectives and high priority needs previously identified above in these policies. The potential for incurring on-going costs, to include the assumption of support for grant funded positions from local revenues, will be considered prior to applying for a grant. B. Grant Review - All grant submittals shall be reviewed for their cash match requirements, their potential impact on the operating budget, and the extent to which they meet the Town's policy objectives. If there are cash match requirements, the source of funding shall be identified prior to application. Staff will focus on one-time grants to avoid long-term implications related to additional expenditures in future years. C. Grant Program Termination - The Town shall terminate grant funded programs and associated positions when grant funds are no longer available unless alternate funding is identified. X. ECONOMIC DEVELOPMENT A. Positive Business Environment - The Town shall endeavor, through its regulatory and administrative functions, to provide a positive business environment in which local businesses can grow, flourish and create jobs. The Town Council and Town staff will be sensitive to the needs, concerns and issues facing local businesses. B. Commitment to Business Expansion, Diversification, and Job Creation - The Town shall encourage and participate in economic development efforts to expand Westlake's economy to increase local employment. These efforts shall not only focus on newly developing areas but also on other established sections of Westlake where development can generate additional jobs and other economic benefits. C. Coordinate Efforts with Other Jurisdictions - The Town's economic development program shall encourage close cooperation with other local jurisdictions, chambers of commerce, and groups Interested in promoting the economic well-being of this area. D. Cost/Benefit of Incentives for Economic Development - The Town will use due caution in the analysis of any tax or fee incentives that are used to encourage economic development. A cost/benefit (fiscal impact) analysis will be performed as part of such evaluation for each prospect. Economic development agreements will contain performance language as to the business’s proposed economic impact to Westlake in exchange for Town incentives with adequate “claw-back” provisions for the Town. 136 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies XI. FISCAL MONITORING A. Financial Status and Performance Reports - Quarterly reports comparing expenditures and revenues to current budget, projecting expenditures and revenues through the end of the year, noting the status of fund balances to include dollar amounts and percentages, and outlining any remedial actions necessary to maintain the Town's financial position shall be prepared for review by the Town Manager and the Council. B. Compliance with Council Policy Statements - The Fiscal and Budgetary Policies will be reviewed annually by the Council and updated, revised or refined as deemed necessary. Policy statements adopted by the Council are guidelines, and occasionally, exceptions may be appropriate and required. However, exceptions to stated policies will be specifically identified, and the need for the exception will be documented and fully explained. XII. FINANCIAL CONSULTANTS To employ the assistance of qualified financial advisors and consultants as needed in the management and administration of the Town's financial functions. These areas include but are not limited to investments, debt administration, financial accounting systems, program evaluation, and financial impact modeling. Advisors shall be selected on a competitive basis using objective questionnaires and requests for proposals based on the scope of the work to be performed. XIII. ACCOUNTING, AUDITING, AND FINANCIAL REPORTING To comply with prevailing local, state, and federal regulations relative to accounting, auditing, and financial reporting. Accounting practices and financial reporting shall conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB), the American Institute of Certified Public Accountants, (AICPA), and the Government Finance Officers Association (GFOA). The Board shall select an independent firm of certified public accountants to perform an annual audit of all operations A. Accounting – The Town is solely responsible for the recording and reporting of its financial affairs, both internally and externally. The Town’s Finance Director is responsible for establishing the structure for the Town’s chart of accounts and for assuring that procedures are in place to properly record financial transactions and report the Town’s financial position. B. External Auditing - Town will be audited annually by outside independent accountants (auditors). The auditors must be a CPA firm and must demonstrate significant experience in the field of local government auditing. They must conduct the town’s audit in accordance with generally accepted auditing standards and be knowledgeable in the 137 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies Government Finance Officers Association Certificate of Achievement program. The auditors’ report on Town’s financial statements will be completed within a timely period of the Town’s fiscal year-end. The auditor will jointly review the management letter with the Town Council, if necessary. In conjunction with this review, the Finance Director shall respond in writing to the Town Council regarding the auditor’s Management Letter, addressing the issued contained therein. The Town will not require auditor rotation, but will circulate request for proposal for audit services on a periodic basis as deemed appropriate. C. External Financial Reporting - Town will prepare and publish a comprehensive annual financial report (CAFR). The CAFR will be prepared in accordance with generally accepted accounting principles and will be presented annually to the Government Finance Officers Association (GFOA) for evaluation and awarding of the Certificate of Achievement for Excellence in Financial Reporting. D. Responsibility of Auditor to Town Council – The auditor is retained by and it accountable directly to the Town Council and will have access to direct communication with the Town Council if the Town Staff is unresponsive to auditor recommendations or if the auditor considers such communication necessary to fulfill its legal and professional responsibilities. E. Internal Financial Reporting - The Finance Department will prepare internal financial reports sufficient for management to plan, monitor, and control Town’s financial affairs. XIV. CAPITAL BUDGET AND PROGRAM A. Preparation - The Town’s capital budget will include all capital projects funds and all capital resources. While the capital budget will be prepared annually on a project basis, it will be based on an on-going, multi-year capital improvement plan (CIP) that shows all funded and unfunded projects as identified by staff for all Town facilities and infrastructure. The multi-year CIP will be reviewed annually, updated by staff and presented to the Council for its review and approval. The annual capital budget will be prepared by the Finance Department with the involvement of responsible departments based on the multi- year CIP. B. Control - All capital project expenditures must be appropriated in the capital budget. The Finance Director must certify the availability of resources before any capital project contract is presented to the Town Council for approval. C. Program Planning - The capital budget will be taken from the capital improvements project plan for future years. The planning time frame for the capital improvements project plan should normally be five years, with a minimum of at least three years. The replacement and maintenance for capital items should also be projected for the next five years. Future maintenance and operational costs will be considered so that these costs can be included as appropriate in the annual budget. 138 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies D. Financing Programs - Where applicable and with Council approval, impact fees, pro-rata charges, assessments, or other fees should be used to fund capital projects which have a primary benefit to specific, identifiable property owners. Recognizing that long-term debt is usually a more expensive financing method, alternative financing sources will be explored before debt is issued. When debt is issued, it will be used to acquire major assets with expected lives which equal or exceed the average life of the debt issue. E. Reporting - Periodic financial reports will be prepared to enable the department directors to manage their capital budgets. Summary capital project status reports will be presented to the Town Council quarterly. XV. CAPITAL MAINTENANCE AND REPLACEMENT The Town recognizes that deferred maintenance and not anticipating capital replacement needs increases future capital costs. Annually, available funds will be evaluated during the budget process and a percentage of each operating fund’s budget will be recommended to the Council for transfer. Upon approval by the Council, the recommended amount will be transferred to the appropriate funds (General/Utility/Vehicle Maintenance Replacement Fund) for major maintenance and replacement of street, building roof, flooring, air conditioning, equipment, etc. XVI. INTERNAL CONTROLS A. Written Procedures - Whenever possible, written procedures will be established and maintained by the Finance Director for all functions involving purchasing, cash handling and/or accounting throughout the Town. These procedures will embrace the general concepts of fiscal responsibility set for in this policy statement. B. Department Directors’ Responsibilities - Each department director is responsible for ensuring that good internal controls are followed throughout his/her department, that all directives or internal controls are implemented, and that all independent auditor internal control recommendations are addressed. Departments will develop and periodically update written internal control procedures. XVII. ASSET MANAGEMENT A. Investments – The Finance Director shall promptly invest all Town funds with the depository bank in accordance with the provisions of the current Bank Depository Agreement or in any negotiable instrument authorized by the Town Council. Further, investments shall be 139 DRAFT Section 11 Municipal Policies Municipal Fiscal & Budgetary Policies made in accordance with the Investment Policy approved by the Town Council for the Town of Westlake that meets the requirements of the Public Funds Investment Act (PFIA), Section 2256 of the Texas Local Government Code. The Finance Director will issue quarterly reports on investment activity to the Town Council. B. Cash Management - Town’s cash flow will be managed to maximize the cash available to invest. Such cash management will entail the centralization of cash collections, where feasibility, including utility bills, building and related permits and license, fines, fees, and other collection offices as appropriate. Periodic review of cash flow position will be performed to determine performance of cash management and conformance to investment policies. The underlying theme will be that idle cash will be invested with the intent to (1) safeguard assets, (2) maintain liquidity, and (3) maximize return. C. Fixed Assets and Inventory - Such assets will be reasonably safeguarded and properly accounted for and prudently insured. The fixed asset inventory will be updated regularly. D. Capitalization Criteria – For purposes of budgeting and accounting classification, the following criteria must be capitalized:  The asset is owned by the Town of Westlake  The expected useful life of the asset must be longer than one year, or extend the life on an identifiable existing asset by more than one year  The original cost of the asset must be at least $5,000  The asset must be tangible  On-going repairs and general maintenance are not capitalized  New Purchases – All costs associated with bringing the asset into working order will be capitalized as part of the asset cost. This includes start- up costs, engineering or consultant type fees as part of the asset cost once the decision or commitment to purchase the asset is made. The cost of land acquired should include all related costs associated with its purchase  Improvements and Replacement – Improvement will be capitalized when they extend the original life of an asset or when they make the asset more valuable than it was originally. The replacement of assets components will normally be expenses unless they are a significant nature and meet all the capitalization criteria. E. Computer System/Data Security – The Town shall provide security of its computer/network system and data files through physical and logical security systems that will include, but are not limited to: network user authentications, firewalls, content filtering, spam/virus protection, and redundant data backup. 140 DRAFT This page is intentionally blank 141 DRAFT Symbolizes the strengthening position of Westlake as a State and Nationally recognized City Symbolizing our proud home in the state of Texas The symbol of character, honor and strength A symbol of Westlake’s commitment to the environment The symbol of internationalism Symbolizes the natural environment and financial growth of Westlake 142 DRAFT Town Council Item # 3 – Adjournment Work Session Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Action Item Westlake Town Council Meeting Wednesday, August 15, 2018 TOPIC: Discussion and Consideration to Act on Fiscal Year 2018-2019 Proposed Tax Rate, Take Record Vote and Set Public Hearing and Adoption Dates. STAFF CONTACT: Tom Brymer, Town Manager Amanda DeGan, Assistant Town Manager Debbie Piper, Finance Director Strategic Alignment Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective Mission: Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesess with superior municipal and academic services that are accessible, efficient, cost- effective, & transparent. Fiscal Stewardship Exemplary Service & Governance - We set the standard by delivering unparalleled municipal and educational services at the lowest cost. Increase Financial Capacity / Reserves Strategic Initiative Outside the Scope of Identified Strategic Initiatives Time Line - Start Date: August 15, 2018 Completion Date: August 15, 2018 Funding Amount N/A Status - Funded Source - N/A EXECUTIVE SUMMARY The July certified tax roll has been received and the rates have been calculated based on the “Truth in Taxation” criteria. The effective tax rate is $0.13551 per $100 valuation and the rollback tax rate is $0.15618 per $100 valuation. Page 2 of 2 When a proposed rate exceeds the rollback or the effective rate, whichever is lower, the Council shall place a proposal to adopt the rate on the agenda of a future meeting as an action item and hold two public hearings. The proposal shall specify the desired rate. A taxing unit cannot vote to adopt a proposal to increase taxes by an unspecified amount. Upon completion of the Municipal Budget Workshop, if the Council determines the proposed tax rate should be set above the effective tax rate there are several requirements from the Local Government Code 102 and the Tax Code (listed below) that must occur. (a) State law requires an entity that will propose a tax rate that exceeds the lower of the rollback or effective tax rate must vote to place a proposal to adopt the rate on the agenda of a future meeting as an action item. This must be a record vote. This proposal must specify the desired rate. (b) If the motion passes, Council must also determine and set the dates for two public hearings to allow for public input regarding the proposed ad valorem rate. The second hearing may not be held earlier than the third day after the date of the first hearing. (c) The governing body of a municipality shall also hold a public hearing on the proposed budget separate from the the two public hearings mentioned above, prior to adopting the proposed tax rate. Any person may attend and may participate in any of the hearings. (d) The governing body shall set the final hearing for a date occurring after the 15th day after the date the proposed budget is filed with the Town Secretary but before the date the governing body makes its tax levy. (e) The governing body shall provide for public notice of the date, time and location of the hearing. This notice must include, in type of a size at least equal to the type used for other items in the notice, and statement required to be included in the proposed budget under Local Government Code Section 102.005(b). Based on Council direction, staff will work with the Council to determine the best dates available to comply with these requirements. Staff will present the proposed budget during the workshop discussion with in-depth analysis of our revenue streams and expenditure obligations for the coming fiscal year and its impact on the General Fund fund balance. RECOMMENDATION Review and discussion of the proposed budget and ad valorem rate. ATTACHMENTS N/A Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Wednesday, August 15, 2018 TOPIC: Consider a resolution approving the execution and delivery of a financing agreement with the Texas Water Development Board regarding the issuance of Certificates of Obligation by the Town for water system improvements and related issuance costs, and appropriating the obligations of the Town with respect to such agreement; and resolving other matters to the subject. STAFF CONTACT: Jarrod Greenwood, Public Works Director/Assistant to the Town Manager Strategic Alignment Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective Planned / Responsible Development People, Facilities, & Technology High Quality Planning, Design & Development - We are a desirable well planned, high- quality community that is distinguished by exemplary design standards. Improve Technology, Facilities & Equipment Strategic Initiative Outside the Scope of Identified Strategic Initiatives Time Line - Start Date: November 17, 2014 Completion Date: November 30, 2018 Funding Amount: $2.1M Status - Bond Funded Source - Bond Issuance EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY) As discussed during budget presentations, staff has been working with the Texas Water Development Board to obtain funding through the State Water Implementation Fund for Texas (SWIFT); a low interest loan through the state that has an opportunity for forgiveness of approximately 30% of the interest. The proposed Resolution will: 1) authorize the Town Manager to execute and deliver the Texas Water Development Board Financing Agreement in accordance with the Texas Water Development Board’s procedural requirements for financing approval; 2) designate the Water and Wastewater Fund for Page 2 of 2 payment of the TWDB loan; and 3) authorize the Town Manager and Public Works Director to execute and deliver, as may be necessary or desirable, in order to carry out the terms and provisions of this Resolution. The total amount of funds requested in the TWDB application is not to exceed $2,100,000.00. Below is an anticipated schedule regarding the proposed Certificates of Obligation issuance for the 30 water line project. • April 30, 2018 Council Approves Reimbursement Resolution • August 27, 2018 Council Approves Resolution Authorizing Publication of Notice of Intent to Issue COs • August 29, 2018 First Publication of Notice of Intent to Issue COs • August 29, 2018 Bond Council submits CO documents (including PPM) to TWDB • September 5, 2018 - Second Publication of Notice of Intent to Issue COs • September 18, 2018 - Interest Rate Established and Final Numbers Distributed • October 2, 2018 - Council Adopts Ordinance Approving Sale of COs & PPM • October 5, 2018 - Bond Counsel Submits Transcript to AG for Review • October 5, 2018 - Closing Memorandum Distributed to Working Group • October 29, 2018 - Attorney General Approval of COs • November 1, 2018 - Closing (45 days after TWDB sets interest rates and within 30 days of TWDB's closing of SWIFT bonds) RECOMMENDATION Staff recommends authorization of the proposed Resolution. ATTACHMENTS Resolution Resolution 18-XX Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 18-___ RESOLUTION APPROVING THE EXECUTION AND DELIVERY OF A FINANCING AGREEMENT WITH THE TEXAS WATER DEVELOPMENT BOARD REGARDING THE ISSUANCE OF CERTIFICATES OF OBLIGATION BY THE TOWN FOR WATER SYSTEM IMPROVEMENTS AND RELATED ISSUANCE COSTS, AND APPROVING THE OBLIGATIONS OF THE TOWN WITH RESPECT TO SUCH AGREEMENT; AND RESOLVING OTHER MATTERS RELATING TO THE SUBJECT WHEREAS, the Town of Westlake, Texas (the "Town") has received a commitment from the Texas Water Development Board ("TWDB") pursuant to which TWDB agrees to loan $2,100,000 to the Town (the "Loan"), as evidenced by the issuance of the Town's certificates of obligation to be sold to TWDB, to fund costs related to acquiring, constructing, installing and equipping improvements to the Town's water system, including a water transmission line; WHEREAS, TWDB has presented to the Town a financing agreement (the "Financing Agreement") in connection with the Loan, in which the Town agrees to certain conditions with respect to the Loan, including the payment by the Town to TWDB of termination fees and expenses if certain specified events occur or do not occur; WHEREAS, this Town Council hereby finds and determines that it is a public benefit to and in the best interests of the Town and its residents to enter into the Financing Agreement in order to obtain the Loan to fund needed improvements and additions to the Town's water supply system; and WHEREAS, it is hereby officially found and determined that the meeting at which this Resolution was passed, was open to the public and public notice of the time, place, and purpose of said meeting was given, all as required by Chapter 551, Texas Government Code. THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: The Financing Agreement, Attachment “A”, in substantially the form presented at this meeting, is hereby approved and the Town Manager of the Town is hereby authorized and directed to execute and deliver the Financing Agreement. SECTION 3: The Town hereby designates the Water and Wastewater Fund for payment of the amounts set forth in the Financing Agreement that may become due as described in the Financing Agreement. Until such time as the obligations of the Town under the Financing Resolution 18-XX Page 2 of 2 Agreement have terminated, such funds are hereby appropriated, budgeted and reserved for such purposes. SECTION 4: The Town Manager and Public Works Director of the Town, and each of them, shall be and they are hereby expressly authorized, empowered and directed from time to time and at any time to do and perform all such acts and things and to take such actions and to execute and deliver in the name and on behalf of the Town all other instruments, whether or not herein mentioned, as may be necessary or desirable in order to carry out the terms and provisions of this Resolution. SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 15TH DAY OF AUGUST, 2018. ATTEST: _____________________________ Laura L. Wheat, Mayor ____________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney Disclaimer: This is a working document and is provided as a courtesy. All information contained herein is subject to change upon further review of the TWDB. Res 18-25 Page 1 of 12 ATTACHEMENT A FINANCING AGREEMENT This FINANCING AGREEMENT (Agreement) is entered into between the TEXAS WATER DEVELOPMENT BOARD (TWDB), an agency of the State of Texas, and the Town of Westlake (Borrower). The TWDB and the Borrower may be referred to as the “Parties” in this Agreement. RECITALS WHEREAS, the TWDB adopted Resolution No. 18-087 (Attachment A, referred to as the Resolution) on July 26, 2018, making a commitment to the Borrower for financial assistance in the amount of $2,100,000 from the State Water Implementation Revenue Fund for Texas (SWIRFT) administered by the TWDB; and WHEREAS, through this Agreement, the Borrower intends to sell to the TWDB the Borrower’s $2,100,000 Town of Westlake, Texas Combination Tax and Surplus Revenue Certificates of Obligation, Proposed Series 2018 (Borrower Bonds) for the TWDB’s financial assistance from the SWIRFT, as further described in Attachment B; and WHEREAS, the SWIRFT is funded, in part, with proceeds of the expected issuance of TWDB’s revenue bonds (SWIRFT Bonds), issued under authority of Texas Water Code §§ 15.472 and 15.475, and Texas Constitution, Article III, Section 49-d-13; and WHEREAS, the SWIRFT Bonds are additionally secured by money made available under the terms of a bond enhancement agreement executed under authority of Texas Water Code §§ 15.434 and 15.435, and Texas Constitution, Article III, Section 49-d-12; and WHEREAS, the SWIRFT is funded, in part, with money received as repayment of financial assistance provided from the SWIRFT, under Texas Water Code § 15.472, which is used to pay the principal and interest on the SWIRFT Bonds, under Texas Water Code § 15.474, and Texas Constitution, Article III, Section 49-d-13(d) and (f); and WHEREAS, the Resolution provides that funding the commitment is contingent on Disclaimer: This is a working document and is provided as a courtesy. All information contained herein is subject to change upon further review of the TWDB. Res 18-25 Page 2 of 12 future sales of SWIRFT Bonds designated by the TWDB; and WHEREAS, the TWDB intends to provide financial assistance from the SWIRFT to the Borrower with proceeds of SWIRFT Bonds designated by the TWDB; and WHEREAS, the TWDB and the Borrower desire to enter into this Agreement to set forth the obligations of the Parties with respect to the TWDB providing financial assistance to the Borrower consistent with the desire of the TWDB to issue SWIRFT Bonds to provide money for the SWIRFT. NOW, THEREFORE, for and in consideration of the promises and the mutual covenants contained in this Agreement, the TWDB and the Borrower agree as follows: AGREEMENT SECTION 1. MUTUAL COMMITMENTS. As further described in the Resolution, the TWDB committed to the Borrower and the Borrower hereby commits to borrow from the TWDB an amount not to exceed $2,100,000 from the SWIRFT to be evidenced by the issuance and delivery of Borrower Bonds to the TWDB consistent with the terms and conditions described in this Agreement, Attachment A, Attachment B, and Attachment C. SECTION 2. TRANSACTION SCHEDULE AND PRICING. By execution of this Agreement, the Borrower acknowledges and represents that it has a current need for financial assistance from the TWDB and shall take all necessary steps to issue and deliver the Borrower Bonds to evidence the commitment described in Section 1. The Borrower further acknowledges and understands that the TWDB is entering into this Agreement for the sole purpose of issuing SWIRFT Bonds to fund the TWDB commitment described in the Resolution and in this Agreement. The Borrower acknowledges that the SWIRFT bonds, the subject of this Agreement, are being issued for the purpose of funding the Borrower’s requested financial assistance. With respect to the Borrower Bonds and the SWIRFT Bonds, the Parties agree to structure such public securities in a manner that will allow for substantially similar terms, redemption provisions, and related matters to allow the TWDB to timely pay the debt service on the SWIRFT Bonds. The foregoing notwithstanding, the TWDB consents to early redemption, or prepayment of the Borrower Bonds, as provided for in this Agreement and the Resolution. The Borrower Bonds may be prepaid by the Borrower on any date beginning on or after the first scheduled interest payment date that occurs no earlier than 10 years from the dated date of the Borrower Bonds. To confirm the terms of the Borrower Bonds and Disclaimer: This is a working document and is provided as a courtesy. All information contained herein is subject to change upon further review of the TWDB. Res 18-25 Page 3 of 12 SWIRFT Bonds, the Borrower shall execute this Agreement. In order to mutually assure the performance of the Parties under this Agreement, the Parties agree that the issuance and delivery of the SWIRFT Bonds and the issuance and delivery of the Borrower Bonds to TWDB shall occur not more than fifty (50) days apart as reflected in Attachment C. Notwithstanding the foregoing, it is the intent and expectation of the Parties that the TWDB issue and deliver its SWIRFT Bonds approximately twenty-three (23) days after execution of the TWDB’s Bond Purchase Agreement or such date as may be mutually agreed to in Attachment C. SECTION 3. BINDING COMMITMENT. The TWDB agrees to take all necessary steps to issue the SWIRFT Bonds for the purposes described in this Agreement and in the Resolution upon receipt of this Agreement, which shall be signed and delivered by the Borrower to the Executive Administrator of the TWDB at least thirteen (13) days prior to the initiation of the pricing of the SWIRFT Bonds, as set forth in Attachment C. The Borrower acknowledges that the schedule provided in Attachment C is a best estimate by the TWDB and is subject to change by the TWDB. The TWDB expressly reserves the right to modify Attachment C at any time and shall provide the Borrower with an updated Attachment C as soon as practicable upon any modifications; provided that if such modification of Attachment C occurs prior to the initiation of pricing of the SWIRFT Bonds and such modification results in an earlier scheduled pricing date, no such modification of Attachment C may result in the Borrower having fewer than five (5) days between the receipt of the modified schedule and the TWDB posting the Preliminary Official Statement for the SWIRFT Bonds. SECTION 4. TERMINATION & BREACH OF AGREEMENT. A. The Parties agree that the Borrower may terminate this Agreement in writing at any time prior to seven (7) days before the initiation of the pricing of the SWIRFT Bonds, as set forth in Attachment C, with no penalty. B. The Borrower understands and agrees that the Borrower may terminate this Agreement in writing between six (6) days and four (4) days prior to the initiation of the pricing of the SWIRFT Bonds (currently estimated to occur on September 17, 2018) as set forth in Attachment C, provided the Borrower agrees to reimburse the TWDB from lawfully available funds of the Borrower for its proportional share of transaction costs incurred by the TWDB, such as, but not limited to, any fees or costs related to any rating agency, financial advisor, legal counsel, or other similar party or related costs pertaining to the SWIRFT Bonds in an amount not to exceed $2,095 (Transaction Cost Payment). The Borrower shall be obligated to pay such costs to the Disclaimer: This is a working document and is provided as a courtesy. All information contained herein is subject to change upon further review of the TWDB. Res 18-25 Page 4 of 12 TWDB no later than March 1, 2019. C. The Borrower understands and agrees that the Borrower may terminate this Agreement in writing within three (3) days prior to the initiation of the pricing of the SWIRFT Bonds as set forth in Attachment C and no later than 9:00 am Central Standard Time on the day before the TWDB Bond Pricing, provided the Borrower agrees to pay 1.0 percent of the amount of the commitment authorized in Section 1 of this Agreement to the TWDB (Pre-pricing Termination Payment), and additionally shall reimburse the TWDB from lawfully available funds of the Borrower its Transaction Cost Payment. The Borrower shall be obligated to pay such costs to the TWDB no later than March 1, 2019. The Borrower understands and agrees that termination under this section will result in a total penalty amount of $23,095. D. The Borrower understands and agrees that TWDB would suffer and incur severe and irreparable damages if the Borrower Bonds are not issued and delivered. If Borrower fails to issue the Borrower Bonds by the date specified in Attachment C, as contemplated in this Agreement, it shall be a breach of this Agreement and the Borrower shall pay, from lawfully available funds of the Borrower, a “Post-pricing Termination Payment” to the TWDB within thirty (30) days after the TWDB provides written notice that such amounts are due. The Post-pricing Termination Payment shall be an amount equal to 5.0 percent of the amount of the commitment authorized in Section 1 of this Agreement. The Borrower shall be obligated to pay the Post-pricing Termination Payment to the TWDB no later than March 1, 2019. The Borrower shall also reimburse the TWDB from lawfully available funds of the Borrower, its Transaction Cost Payment no later than March 1, 2019. The Borrower understands and agrees that failure by the Borrower to issue Borrower Bonds by the date specificed in Attachment C, will result in a total penalty amount of $116,598. SECTION 5. AMORTIZATION STRUCTURE. The Borrower shall provide the TWDB a maturity schedule in the form set forth in Attachment B at the time of execution of this Agreement. A final amortization structure will be required at least seven (7) days before the initiation of pricing of the SWIRFT Bonds in accordance with the provisions of this Agreement. The par amount included in Attachment B may be revised downward, subject to approval by the Executive Administrator of the TWDB, at any time prior to the seventh (7th) day before the initiation of pricing of the SWIRFT Bonds with no penalty. SECTION 6. CONTINGENCIES. A. The Parties agree that the TWDB’s obligation to purchase the Borrower’s securities Disclaimer: This is a working document and is provided as a courtesy. All information contained herein is subject to change upon further review of the TWDB. Res 18-25 Page 5 of 12 with the SWIRFT is contingent upon the TWDB receiving all legally required approvals for the issuance of the SWIRFT Bonds, from the Legislative Budget Board, the Bond Review Bord, and the Texas Attorney General. The TWDB’s obligation to purchase the Borrower’s securities with the SWIRFT is also contingent upon the purchase and delivery of the SWIRFT Bond proceeds by the underwriters pursuant to the Bond Purchase Agreement relating to the SWIRFT Bonds. Accordingly, if any contingency described in the preceding paragraph above is unmet, the TWDB, upon delivery of written notice thereof to the Borrower, may extend or terminate this Agreement together with all of its obligations and duties hereunder without incurring any cost, fee, or penalty for either the TWDB or the Borrower. B. The Parties agree that the Borrower's obligation to issue and deliver the Borrower Bonds is contingent upon approval by the Texas Attorney General of the Borrower Bonds. The Borrower agrees to use its best efforts to obtain approval by the Texas Attorney General of the Borrower Bonds to satisfy the closing requirements set forth in Section 2 of this Agreement. To this end, the Borrower agrees as follows: (1) Borrower shall timely file the transcript of proceedings for the Borrower Bonds with the Texas Attorney General in accordance with the schedule contained in Attachment C; (2) Borrower shall comply with the requirements and conditions contained in the Resolution; (3) Borrower shall provide the TWDB with a copy of the preliminary approval letter from the Texas Attorney General promptly upon receipt; (4) Borrower shall provide the TWDB with a copy of its responses to the preliminary approval letter concurrently with the submission of such responses to the Texas Attorney General; and (5) Borrower shall allow TWDB to brief the Texas Attorney General on any issues noted in the preliminary approval letter and initiate or participate in conferences with the Texas Attorney General related to the approval of the Borrower Bonds. Accordingly, if, after the Borrower employs its best efforts to obtain approval by the Texas Attorney General, and such approval cannot be obtained by the date specified in Attachment Disclaimer: This is a working document and is provided as a courtesy. All information contained herein is subject to change upon further review of the TWDB. Res 18-25 Page 6 of 12 C, as a matter of law, the TWDB, as a matter of law, at its sole discretion, may terminate this Agreement and upon termination the Borrower shall pay, from any of its lawfully available funds, the Post-pricing Termination Payment no later than March 1, 2019, as provided in Section 4D. The Borrower shall also reimburse the TWDB from lawfully available funds of the Borrower, its Transaction Cost Payment no later than March 1, 2019. The Borrower understands and agrees that if the Borrower does not obtain approval from the Texas Attorney General and issue its Borrower Bonds by the date specified in Attachment C, it will be subject to a total penalty amount of $116,598. SECTION 7. REDEMPTION OF OUTSTANDING DEBT. Proceeds of the Borrower Bonds shall not be used, in whole or in part, to redeem outstanding bonds, commercial paper, or other obligations issued by the Borrower. The Borrower agrees that it will not take or fail to take any action that will cause the SWIRFT Bonds to be considered to be advance refunding bonds under Section 149(d) of the Internal Revenue Code of 1986, as amended. SECTION 8. NOTICES. All notices, agreements or other communications required hereunder shall be given, and shall be deemed given, when delivered in writing to the address, facsimile or email of the identified party or Parties set forth below: Texas Water Development Board Development Fund Manager P.O. Box 13231 Austin, Texas 78711-3231 Telephone: (512) 475-4584 Facsimile: (512) 475-2053 Town of Westlake Attn: Thomas E. Brymer 1500 Solana Blvd., Bldg. 7, Ste. 7200 Westlake, Texas 76262 Telephone (817) 430-0941 Facsimile (817) 430-1812 E-mail tbrymer@westlake-tx.org SECTION 9. SEVERABILITY. In the event any provision of this Agreement shall be held illegal, invalid, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate, render unenforceable, or otherwise affect any other provisions hereof. SECTION 10. AMENDMENTS, SUPPLEMENTS, AND MODIFICATIONS. Other than the changes allowed under Section 3 and Section 5, this Agreement may be amended, supplemented, or modified only in a writing executed by duly authorized respresentatives of the Parties. SECTION 11. APPLICABLE LAW. This Agreement and any amendments shall be governed by and construed in accordance with the laws of the State of Texas. Disclaimer: This is a working document and is provided as a courtesy. All information contained herein is subject to change upon further review of the TWDB. Res 18-25 Page 7 of 12 SECTION 12. STATE AUDIT. By executing this Agreement and delivering the Borrower Bonds, the Borrower accepts the authority of the Texas State Auditor's Office to conduct audits and investigations in connection with all state funds received pursuant to this Agreement. The Borrower shall comply with any directive from the Texas State Auditor and shall cooperate in any such investigation or audit. The Borrower agrees to provide the Texas State Auditor with access to any information the Texas State Auditor considers relevant to the investigation or audit. The Borrower also agrees to include a provision in any contract or subcontract related to this Agreement that requires the contractor and the subcontractor to submit to audits and investigations by the Texas State Auditor's Office in connection with any state funds received pursuant to the contract or subcontract. SECTION 13. FORCE MAJEURE. Either party may be excused from performance under this contract for any period when performance is prevented as the result of an act of God, strike, war, civil disturbance, or epidemic, provided that the party experiencing the event of Force Majeure has prudently and promptly acted to take any and all steps that are within the party’s control to ensure performance and to shorten the duration of the event of Force Majeure. The party suffering an event of Force Majeure shall provide notice of the event to the other party as soon as practicable but not later than five business days after the event. Subject to this provision, such nonperformance shall not be deemed a breach or a ground for termination. SECTION 14. EFFECTIVE DATE. This Agreement shall be effective as of the date of the last signature below. SECTION 15. BINDING AGREEMENT. The execution of this Agreement has been authorized by the governing boards of both Parties. The individuals executing this Agreement have the legal authority to bind each respective Party to the terms and conditions of this Agreement. The respective commitments of the TWDB and the Borrower set forth above shall be binding upon the TWDB and the Borrower upon both Parties’ execution of this Agreement. [Remainder of Page Intentionally Left Blank] Disclaimer: This is a working document and is provided as a courtesy. All information contained herein is subject to change upon further review of the TWDB. Res 18-25 Page 8 of 12 EXECUTED in multiple counterparts, each of which shall be deemed to be an original. Town of Westlake By: _________________________________ Name: Thomas E. Brymer Title: Town Manager Date: __________________________ STATE OF TEXAS COUNTY OF TARRANT This instrument was acknowledged before me on the __ day of in his/her capacity as TOWN MANAGER on behalf of the TOWN OF WESTLAKE. (SEAL) Notary Public, State of Texas Disclaimer: This is a working document and is provided as a courtesy. All information contained herein is subject to change upon further review of the TWDB. Res 18-25 Page 9 of 12 TEXAS WATER DEVELOPMENT BOARD By: _________________________________ Name: Jeff Walker Title: Executive Administrator Date: __________________________ STATE OF TEXAS COUNTY OF TRAVIS This instrument was acknowledged before me on the _____ day of __________________, 2018, by Jeff Walker in his capacity as Executive Administrator of the Texas Water Development Board, an agency of the State of Texas, on behalf of said agency. (SEAL) Notary Public, State of Texas Disclaimer: This is a working document and is provided as a courtesy. All information contained herein is subject to change upon further review of the TWDB. Res 18-25 Page 10 of 12 ATTACHMENT A TWDB RESOLUTION NO. 18-087 Disclaimer: This is a working document and is provided as a courtesy. All information contained herein is subject to change upon further review of the TWDB. Res 18-25 Page 11 of 12 ATTACHMENT B DESCRIPTION OF TOWN OF WESTLAKE BONDS Disclaimer: This is a working document and is provided as a courtesy. All information contained herein is subject to change upon further review of the TWDB. Res 18-25 Page 12 of 12 ATTACHMENT C FINANCING SCHEDULE Town Council Item # 4 – Adjournment Regular Session