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10-07-13 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING October 7, 2013 PRESENT: President Laura Wheat, Trustees: Michael Barrett, Clif Cox, Carol Langdon, Rick Rennhack and Wayne Stoltenberg. OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, School Attorney Stan Lowry, Secondary Principal Dr. Clint Calzini, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, Director of Information Technology Jason Power, Administrative Coordinator Ben Nibarger, and Special Projects Coordinator John Zagurski. Workshop Session 1. CALL TO ORDER President Wheat called the work session to order at 5:27 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. President Wheat recognized Miss Lauren Peterson who introduced Miss Natacha Uryu from San Pablo, Brazil and exchange student at Westlake Academy being hosted by Mr. & Mrs. Scott Bradley. BOT Minutes 10/07/13 Page 1 of 4 3. REVIEW '• CONSENT AGENDA ITEMS • r OCTOBER •• B• 7. , REGULAR No additional discussion. 11 • a. Discussion regarding amendments to the Board of Trustees policy manual relative to the Primary (K -G6) Assessment and Grade Policy. Primary Principal Harding provided an overview of the proposed amendment. Discussion ensued regarding the performance descriptors, rubrics, development continuum, goal setting with students and parents, and educating the parent body. b. Discussion of textbook supplies. Secondary Principal Calzini provided an overview of the report. Discussion ensued regarding best practices, purchasing textbooks, online textbooks, and the utilization of textbooks in the classroom. c. Discussion of Out of State School Sanctioned Trips for the following grades: G8 to Boston, MA and Washington D.C., G9 to Puerto Rico, G11 to the Grand Canyon and the International Symposium group trip to Muscat, Oman. Secondary Principal Calzini provided an overview of the proposed trips. Discussion ensued regarding cost, participation of students, educational value, the Shoulder to Shoulder program opportunities, amending the policy, and establishing annual trips by grade. d. Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Facilities and Recreation Director Meyer provided a presentation and overview of the Phase I construction progress. Staff to review the possible purchase of Science textbooks for MYP students. Review the trips policy to establish a process/plan and timeframes for student trips. BOT Minutes 10/07/13 Page 2 of 4 President Wheat adjourned the work session at 6:47 p.m. President Wheat called the meeting to order at 6:47 p.m. No one addressed the Board. • • a. Consider approval of the minutes from the September 9, 2013, meeting. b. Consider approval of Resolution 13-13, Amending Primary (K -G6) Assessment and Grade Reporting policy. c. Consider approval of Out of State School Sanctioned Trips for the following grades: G8 to Boston, MA and Washington D.C., G9 to Puerto Rico, G11 to the Grand Canyon and the International Symposium group trip to Muscat, Oman. MOTION: Trustee Stoltenberg made a motion to approve the consent agenda. Trustee Barrett seconded the motion. The motion carried by a vote of 5-0. 11 ;•�� �_ From Superintendent - Discussion of follow-up items from the May 17, 2013, planning retreat. Superintendent Brymer provided an overview of the previous discussion regarding the phrase 'highest individual potential`. BOT Minutes 10/07/13 Page 3 of 4 MOTION: Trustee Cox made a motion to adjourn the meeting. Trustee Stoltenberg seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the meeting at 6:51 p.m. ATTEST: - Kelly Edwa s, Board Secretary .L r' Laur Wheat, President BOT Minutes 10/07/13 Page 4 of 4