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05-07-18 BOT Min WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING May 7, 2018 PRESENT: President Laura Wheat, Trustees: Michael Barrett, Rick Rennhack, and Wayne Stoltenberg. Carol Langdon arrived at 6:02 p.m. ABSENT: Alesa Belvedere OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Dr. Mechelle Bryson, PYP Principal Rod Harding, PYP Assistant Principal Beckie Paquin, Secondary Principal Stacy Stoyanoff, Secondary Asst. Principal Jennifer Furnish, College Counselor Carl Tippen, Director of Finance Debbie Piper, Finance Clerk Marlene Rutledge, Director of Facilities & Parks Troy Meyer, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, Foundation Executive Director Shelly Myers, Public Works Director Jarrod Greenwood, and Management Inter Kirk McDaniel. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:06 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. BOT Minutes 05/07/18 Page 1 of 3 3. RECOGNITION OF THE 2018 TOP 10% AND THE VALEDICTORIAN AND SALUTATORIAN. Mr. Tippen acknowledged the follow students: • John Luke Miller (Valedictorian) - Stanford University • Riley Timmerman (Salutatorian) - Southern Methodist University • Anna Connolly - Texas A&M University • Abigail Harrell - University of Virginia • Anand Singh - California Northstate University - BS/MD Program • Cassidy Stoltenberg - Davidson College 4. DISCUSSION ITEMS a. Presentation and discussion regarding Process for Capital Improvement Planning for Westlake Academy. Superintendent Brymer, Dr. Bryson, and Directors Meyer, DeGan and Greenwood provided a presentation and overview of facility planning. Discussion ensued regarding science labs, science classrooms, funding roles, reviewing tipping points, new residences, corporate partnerships, using an outside consultant to review the plan, an internal assessment from staff, community involvement, reviewing the needs in conjunction with the Town's capital needs, long term use of the portables, timing verses capacity, enriching the educational experience for students, percentage of Westlake residents (students) per programme, long term needs and how to those align with the long term facilities plan, and the Town's funding mechanism. S. BOARD RECAP / STAFF DIRECTION Additional revisions to the proposed definition of immediate need. i BOT Minutes 05/07/18 Page 2of3 6. ADJOURNMENT President Wheat adjourned the work session at 7:05 p.m. APPROVED BY THE BOARD OF TRUSTEES ON JUNE 4, 2018. ATTEST: / 441 Laura Wheat, President Kelly Edward , Board Secretary BOT Minutes 05/07/18 Page 3of3