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05-31-18 TC Min e MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING May 31, 2018 PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Alesa Belvedere, Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda DeGan, Town Secretary Kelly Edwards, Finance Director Debbie Piper, Finance Supervisor Jaymi Ford, Fire Chief Richard Whitten, Deputy Fire Chief John Ard, Director of Planning & Development Ron Ruthven, Director of Public Works Jarrod Greenwood, Director of Facilities & Parks Troy Meyer, Director of Communications Ginger Awtry, Director of Information Technology Jason Power, Court Administrator Jeanie Roumell, Keller Police Chief Michael Wilson, Management Intern Kirk McDaniel, Dr. Mechelle Bryson, PYP Principal Rod Harding, Secondary Principal Stacy Stoyanoff, Registrar Ange Bumgarner, WA Foundation President Deborah Kraska and Executive Director Dr. Shelly Myers. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 9:04 a.m., with the following Council Members present: Alesa Belvedere, Rick Rennhack and Wayne Stoltenberg. Town Manager Brymer welcomed everyone and provided an overview of today's agenda. Council Member Langdon arrived at 9:14 a.m. Town Council Minutes 05/31/18 Page 1 of 3 2. DISCUSSION REGARDING KEY STRATEGIC INITIATIVES FOR THE FUTURE AND GOVERNANCE. Assistant Town Manager DeGan and Director Greenwood provided an overview of the commercial growth projections. Director Ruthven spoke regarding day-time populations due to the Class A complexes being built and the need to revisit the Comprehensive Plan. Discussion ensued regarding building community within the gated communities, building community with Entrada, trails, dining, policy regarding the limit of commercial density, parking ratios, town sponsoring mobility, 5 year forecast, capital project funds, one-time money, sales and use tax, corporate partners to revenue development projections, financial donations, DirectionFinders concerns and outlook, funding for a 2nd Fire-EMS station based on growth, Emergency Regional Communications, ad valorem tax rate and rates of our surrounding communities, and ad valorem revenue. Mr. Brent Alexander, School District Strategies, provided a presentation regarding enrollment projections. Discussion ensued regarding number of vacant lots, number of condominiums, entitled apartment complexes, primary and secondary boundaries, projections vs campus capacity, and the maximum number of students/size of campus. Council Member Rennhack left at 12:45 p.m. Council Member Barrett arrived at 1:09 p.m. Council Member Langdon left at 1:15 p.m. Dr. Bryson provided an overview of projections by grade level. Discussion then ensued regarding students leaving, number of operating days, FIRST criteria, academy salaries, addition of lab space, proposed staffing levels, and hiring a planning firm to address long term needs. Mike Mowery, SGR, provided council members and staff three case studies to read and discuss. 3. WRAP-UP / STAFF DIRECTION No additional direction. Town Council Minutes 05/31/18 Page 2 of 3 4. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the work session at 3:34 p.m. APPROVED BY THE TOWN COUNCIL ON JUNE 18, 2018. ATTEST: 1 1 �� Laura Wheat, Mayor t C a�d�- Kelly ltdward Town Secretary l Town Council Minutes 05/31/18 Page 3 of 3