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05-21-18 TC Min MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING May 21, 2018 PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Carol Langdon, and Wayne Stoltenberg. ABSENT: Alesa Belvedere and Rick Rennhack. OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda DeGan, Town Secretary Kelly Edwards, Town Attorney Stan Lowry, Fire Chief Richard Whitten, Deputy Fire Chief John Ard, Director of Planning & Development Ron Ruthven, Building Official Pat Cooke,.Director of Public Works Jarrod Greenwood, Development Coordinator Nick Ford, Director of Facilities & Parks Troy Meyer, Director of Communications Ginger Awtry, Director of Information Technology Jason Power, and Management Intern Kirk McDaniel. Special Session 1. CALL TO ORDER Mayor Wheat called the special session to order at 5:12 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags. Town Council Minutes 05/21/18 Page 1 of 7 3. ADMINISTER OATH OF OFFICE TO NEWLY ELECTED OFFICIALS. Town Secretary Edwards gave the Oath of Office to Mayor Wheat and Council Member Barrett. 4. DISCUSSION AND CONSIDERATION TO ELECT A MAYOR PRO TEMPORE. Discussion ensued regarding nominating Council Member Langdon to continue to serve as Mayor Pro Tempore. Council Member Langdon accepted the nomination. MOTION: Council Member Barrett made a motion to elect Council Member Langdon as Mayor Pro Tempore. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 3-0. S. ADJOURNMENT Mayor Wheat adjourned the special session at 5:15 p.m. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:15 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. Mayor Wheat asked that item d be removed from the consent agenda and to notify all residents of the vacancy on the Commission as well as other town boards. 3. DISCUSSION ITEMS a. Presentation and discussion regarding the amendment to Chapter 46, Article VI Tobacco Products, Smoking, and E-Cigarettes. Director Greenwood and Intern McDaniel provided a presentation and overview of the proposed amendment. Town Council Minutes 05/21/18 Page 2 of 7 Discussion ensued regarding restrictions in the City of Southlake and the City of Fort Worth, Deliotte's policy, Marriott's policy, LaScala, definition of private worksite, campus designated smoking areas, Fidelity's policy, and providing a time for compliance. b. Presentation and discussion of the schedule, budget, signage and construction of a Westlake Fire-EMS Station No. 1 located at the Northwest Corner of Dove Road and Davis Boulevard (FM 1938). Director Meyer and Chief Whitten provided a presentation and overview of the construction. Discussion ensued regarding the color of the stone and funding mechanisms. c. Standing Item: Presentation and discussion of development projects per Staff report April 2018 including an Entrada report from the Developer and projects in Planned Development PD 3-5. Discussion ensued regarding the number of residential building permits, and the Entrada development including restaurant row construction, tower revisions, and overall progress. 4. EXECUTIVE SESSION Council convened into executive session at 6:06 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Charles Schwab - Project Pegasus - BRE Solana - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Town Council Minutes 05/21/18 Page 3 of 7 c. Section 551.071(2) — Consultation with City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: A Rezoning Request From R5-Country Residential to Planned Development District Number 7 (PD7) for an approximately 37.798 acres located East of Pearson Lane and South of Aspen Lane S. RECONVENE MEETING Mayor Wheat reconvened the meeting at 6:57 p.m. 6. COUNCIL RECAP / STAFF DIRECTION Move forward with recommendations regarding the Smoking ordinance. 7. ADJOURNMENT Mayor Wheat adjourned the work session at 6:57 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 6:57 p.m. 2. ITEMS OF COMMUNITY INTEREST Assistant Town Manager DeGan recognized Keller Motor Officer Mike Norris for his years of service to our community. Mayor Wheat read a proclamation. Director Awtry provided an overview of the upcoming events. 3. CITIZEN COMMENTS No one addressed the Council. Town Council Minutes 05/21/18 Page 4of7 4. CONSENT AGENDA a. Consider approval of the minutes from the meeting on April 30, 2018. b. Consider approval of Resolution 18-19, Adopting a Criminal Justice Information System (CJIS) Policy to establish policies for the proper access, dissemination, and destruction of Criminal History Record Information. c. Consider approval of Resolution 18-20, Appointing three (3) members to the Westlake Academy Foundation board. d. Consider approval of Resolution 18-21, Appointing a member to the Planning and Zoning Commission. MOTION: Council Member Langdon made a motion to approve items a-c of the consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat stated no action would be taken on item d of the consent agenda. S. CONTINUE A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 854, APPROVING A SITE PLAN FOR AN APPROXIMATELY 5.806-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD1-2), ESTABLISHED BY ORDINANCE 703 FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND NORTH OF SOLANA BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA. THE AREA SHOWN ON THIS PD SITE PLAN IS COMMONLY REFERRED TO AS THE PLAZA MAYOR TO BE LOCATED NEAR CORTES DRIVE, COSTA BRAVA, AND GIRONA DRIVE. Mayor Wheat stated that items 5 and 6 would be presented together and would open the public hearing for both items. Director Ruthven and Coordinator Ford provided an overview of the items 5 and 6 of the agenda. Discussion ensued regarding staff recommendations regarding item 5 including public Wi- Fi access, lighting, and the number of condos for item 6. Mayor Wheat continued the public hearing for items 5 and 6. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Langdon made a motion to approve Ordinance 854. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 3-0. Town Council Minutes 05/21/18 Page 5of7 6. CONTINUE A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 855, APPROVING A SPECIFIC USE PERMIT TO ALLOW FOR 126 CONDOMINIUM UNITS TO BE LOCATED IN THE PLAZA MAYOR OF THE ENTRADA DEVELOPMENT GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND NORTH OF SOLANA BOULEVARD. MOTION: Council Member Barrett made a motion to approve Ordinance 855. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. 7. CONTINUE A PUBLIC HEARING AND CONSIDERATION OF AN ORDINANCE 856, APPROVING A REZONING REQUEST FROM R5-COUNTRY RESIDENTIAL TO PLANNED DEVELOPMENT DISTRICT NUMBER 7 (PD7) FOR AN APPROXIMATELY 37.798 ACRES LOCATED EAST OF PEARSON LANE AND SOUTH OF ASPEN LANE, TO INCLUDE PRIMARILY SINGLE FAMILY RESIDENTIAL USES, INCLUDING A REQUEST FOR APPROVAL OF A CONCEPT PLAN AND DEVELOPMENT PLAN, AND A SPECIFIC USE PERMIT FOR PRIVATE STREETS. Mr. Paul Pastore, Waterside Properties, stated that they would like to withdraw the item for consideration. Mayor Wheat continued the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. No action taken on Ordinance 856, regarding Planned Development number 7, PD-7. 8. EXECUTIVE SESSION Council convened into executive session at 7:17 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Charles Schwab - Project Pegasus - BRE Solana Town Council Minutes 05/21/18 Page 6of7 b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager c. Section 551.071(2) — Consultation with City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: A Rezoning Request From R5-Country Residential to Planned Development District Number 7 (PD7) for an approximately 37.798 acres located East of Pearson Lane and South of Aspen Lane 9. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:30 p.m. 10. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action necessary. 11. FUTURE AGENDA ITEMS No additional discussion required. 12. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 8:31 p.m. APPROVED BY THE TOWN COUNCIL ON JUNE 18, 2018. ATTEST: Laura Wheat, Mayor fI Kelly tdwardi, Town Secretary Town Council Minutes 05/21/18 Page 7of7