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04-16-18 PZ Min MINUTES OF THE TOWN OF WESTLAKE, TEXAS PLANNING AND ZONING COMMISSION MEETING April 16, 2018 PRESENT: Commissioners Michelle Lee, Liz Garvin, Ken Kraska, Greg Goble, and Alternate Sharon Sanden ABSENT: Chairman Tim Brittan OTHERS PRESENT: Town Attorneys Stan Lowry and Matthew Butler, Director of -- Planning Ron Ruthven, Assistant Town Manager Amanda DeGan, Administrative Assistant to the Town Secretary Tanya Morris, Fire Chief Richard Whitten, Deputy Chief John Ard, Director of Public Works Jarrod Greenwood, Director of Information Technology Jason Power, Network Administrator Duston McCready, Director of Finance Debbie Piper, Communications Manager Jon Sasser, and Development Coordinator Nick Ford. Work Session 1. CALL TO ORDER Commissioner Lee called the work session to order at 5:30 p.m. Commissioner Sander, alternate is a voting member. 2. DISCUSSION REGARDING ITEMS LISTED ON THE REGULAR MEETING AGENDA. Director Ruthven provided an overview of the item. Paul Pastore, Waterside Properties, gave a presentation in regards to Item 9. P&Z Minutes 04/16/18 Page 1 of 9 Discussion ensued regarding donated acreage, homeowner's fees, manned guardhouse, market prospects, working with Vaquero —joint services, fence along the Keller boundary, Brownstone units, Pastore to be only homebuilder, and sizes of homes. Discussion then ensued regarding the condominiums at Plaza Mayor in Entrada. 3. STANDING ITEM: PRESENTATION AND DISCUSSION OF DEVELOPMENT PROJECTS PER MARCH 2018 REPORT. Director Ruthven provided updates on the following: Project Blizzard: construction continuing New Fire Station: progressing at a robust pace 4. ADJOURNMENT Commissioner Lee adjourned the work session at 5:54 p.m. Regular Session 1. CALL TO ORDER Commissioner Lee called the regular session to order at 6:03 p.m. 2. DISCUSSION AND CONSIDERATION OF THE MINUTES FROM THE MEETING HELD ON MARCH 06, 2018 AND MARCH 12, 2018. MOTION: Commissioner Goble made a motion to approve the minutes. Commissioner Sanden seconded the motion. The motion carried by a vote of 5-0. 3. CONDUCT A PUBLIC HEARING AND CONSIDER A RECOMMENDATION FOR A REPLAT OF APPROXIMATELY 16.242 ACRES FOR THE PROPERTY LOCATED ON TRACT 3A AND 3B SHELBY ESTATES, ZONED R5, AND MORE SPECIFICALLY LOCATED ON 4105 ASPEN LANE. Coordinator Ford provided a presentation and overview of the item. No additional discussion ensued. Commissioner Lee opened the public hearing. P&Z Minutes 04/16/18 Page 2 of 9 Scott Bradley, 1 Paigebrooke, spoke in favor of the item. Commissioner Lee closed the public hearing. MOTION: Commissioner Garvin made a motion to approve the replat. Commissioner Kraska seconded the motion. The motion carried by a vote of 5-0. 4. CONDUCT A PUBLIC HEARING AND CONSIDER A RECOMMENDATION FOR A PARTIAL REPLAT AND VACATING PLAT OF APPROXIMATELY 75.210 ACRES FOR THE PROPERTY LOCATED ON LOT 1, BLOCK 3 WESTLAKE/SOUTHLAKE PARK ADDITION #1. Director Ruthven provided an overview of the item. No additional discussion ensued. Commissioner Lee opened the public hearing. No one addressed the Commission. Commissioner Lee closed the public hearing. MOTION: Commissioner Garvin made a motion to approve the replat. Commissioner Goble seconded the motion. The motion carried by a vote of 5-0. S. CONDUCT A PUBLIC HEARING AND CONSIDER A RECOMMENDATION FOR AMENDMENTS TO ORDINANCE 703 APPROVING THE ENTRADA DEVELOPMENT BY CHANGING THE REQUIREMENTS IN ARTICLE 1, SECTION 5.3 REGULATING PD SITE PLANS AND ARTICLE 2, SECTION 3 REGULATING RESIDENTIAL TO NON-RESIDENTIAL DEVELOPMENT RATIOS. Director Ruthven provided an overview of the item. Discussion ensued regarding the retail corner construction, ratio of residential to business construction, and site plan approval process. Commissioner Lee opened the public hearing. No one addressed the Commission. Commissioner Lee closed the public hearing. P&Z Minutes 04/16/18 Page 3 of 9 MOTION: Commissioner Goble made a motion to approve the replat. Commissioner Kraska seconded the motion. The motion carried by a vote of 5-0. 6. CONDUCT A PUBLIC HEARING AND CONSIDER A RECOMMENDATION FOR A SITE PLAN FOR AN APPROXIMATELY 2.070-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD1-2), ESTABLISHED BY ORDINANCE 703 FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND NORTH OF SOLANA BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA. THE AREA SHOWN ON THIS PD SITE PLAN IS COMMONLY REFERRED TO AS THE WEDDING CHAPEL AND RECEPTION HALL TO BE LOCATED AT THE END OF TARRAGONA DRIVE. Coordinator Ford and provided an overview of the item. Discussion ensued regarding pedestrian bridge, traffic generation, emergency access and deliveries, TxDot's views on the Frontage Road, roadway connections to Entrada, and Lot 3B usage. Michael Beatty, Centurion American, spoke in favor of the item. Commissioner Lee opened the public hearing. No one addressed the Commission. Commissioner Lee closed the public hearing. MOTION: Commissioner Kraska made a motion to approve the replat with the following staff recommendations: 1. An adequate location for a loading/unloading zone that is outside of the fire lane must be depicted that services the Block C area (Restaurant Row/Amphitheater/Chapel & Reception Hall/Future Site Plans). The loading/unloading zone must be at least 40 feet in length and serve at least two cars at a time. An adequate location will be determined and approved by the Town Manger or designee(s) before the issuance of building permits for this site. 2. Temporary, removable bollards shall be placed at the roundabout of Tarragona where the eastern stub intersects to prevent motor vehicle traffic from entering a dead end street that lacks an adequate vehicular turnaround area. This portion of Tarragona Drive will be limited to pedestrian traffic except in such cases where emergency vehicles need access to structures located on this portion of Tarragona Drive. If a future connection occurs to _ an existing street (Cortes Drive) or proposed street (114 service road), this condition may then be reevaluated. 3. Temporary, removable bollards shall be placed at the intersection of Aragon P&Z Minutes 04/16/18 Page 4 of 9 Drive and Tarragona Drive to prevent motor vehicle traffic at the -- time of special events for the Amphitheater. Tarragona Drive will be limited to pedestrian traffic except in such cases where emergency vehicles need access to structures located on Tarragona Drive. In cases where an event is not occurring, Tarragona Drive will remain open to vehicular traffic. If a connection is able to be made to an existing street (Cortes Drive) or proposed street (114 service road), this condition will be reevaluated. 4. The applicant shall submit an outdoor lighting plan with a photometric study before the issuance of building permits for this site. All lighting fixtures must comport to the Entrada Design Guidelines and all lighting fixtures must be less than 3000K and be approved by the Town Manger or his/her designee(s) before the issuance of building permits. 5. The proposed dumpster location is an unsatisfactory position due to the dead end street (Tarragona Drive). The applicant shall propose a new location for the dumpster and the location must be approved by the Town Manager or designee(s) before the issuance of building permits for this site. 6. A Certificate of Occupancy shall not be issued for any building shown on this PD Site Plan prior to the availability of adequate parking. Commissioner Garvin seconded the motion. The motion carried by a vote of 5-0. 7. CONDUCT A PUBLIC HEARING AND CONSIDER A RECOMMENDATION FOR A SITE PLAN A SITE PLAN FOR AN APPROXIMATELY 5.806-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD1-2), ESTABLISHED BY ORDINANCE 703 FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND NORTH OF SOLANA BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA. THE AREA SHOWN ON THIS PD SITE PLAN IS COMMONLY REFERRED TO AS THE PLAZA MAYOR TO BE LOCATED NEAR CORTES DRIVE, COSTA BRAVA, AND GIRONA DRIVE. Director Ruthven, Robin McCaffrey, Mesa Planning, and Coordinator Ford provided an overview of the item. Discussion ensued regarding size of Plaza, percentage of stores, hotels, and condominiums, fagade of rear of condominiums, independent and assisted living, Plaza event coordinator, events at Plaza, shared parking, Block L in relation to site plan, parking for condominiums, pricing of condominiums, donations to Westlake Academy, restrictions for condominiums, lighting, fagade of Plaza Mayor, and assembly of Plaza Mayor. Commissioner Lee opened the public hearing. P&Z Minutes 04/16/18 Page 5 of 9 Becky Fisher, 4050 Aspen Lane, asked if the Plaza was to scale as provided in the presentation. Commissioner Lee closed the public hearing. MOTION: Commissioner Goble made a motion to approve the replat with the following staff recommendations: 1. The AC Hotel and the LQ Hotel portion of the Plaza Mayor shall have a minimum of 10% ground floor retail/restaurant space that has direct access to the plaza. The Condominium portion of the Plaza Mayor shall have a minimum of 20% ground floor retail/restaurant space that has direct access to the plaza. 2.The landscape berm at the entrance to the Plaza Mayor isolates the plaza resulting in discouragement of potential users and forces entry to one side of the plaza. Staff recommends the landscaping be replaced with stairs that, due to the grade difference, follow the cross slope (more steps at one end / fewer steps at the other), thereby making the whole edge open and accessible while improving the connection to the street and allowing a more manageable flow of pedestrian traffic that comes from the pedestrian bridge and other portions of Entrada. 3. The pavestone material shall be cut stone to closely follow what can be found in the Plaza Mayor Salamanca. The stone color and pattern must be approved by the Town Manager or designee(s) and must adhere to the Entrada Design Guidelines. 4. The presented Public Art locations are too small in scale and do not have enough scale or presence to influence activities within the plaza. Staff recommends increasing the size of the two (2) public art locations identified in the landscaping plan to create more interaction with the plaza. 5.A Public Art plan for the Plaza Mayor must be submitted to the Town before the issuance of a Certificate of Occupancy for any one building in the Plaza Mayor. A public art competition may be held for this site if deemed appropriate. 6. A lighting plan that show the interior of the plaza being lit from the lighting that is affixed to the buildings and the lighting that is on the plaza level must be submitted before the issuance of building permits. All lighting fixtures must be approved by the Town Manager or designee(s) before the issuance of building permits. 7. The applicant must submit an outdoor lighting plan with photometric study before the issuance of building permits for the Plaza Mayor. The photometric study and lighting plan must include the following details: a. Lighting fixtures and emittance from building fagade, b. Lighting fixtures and emittance from the plaza interior, c. Lighting fixtures and emittance that can be found in archways, d.Lumens for each lighting fixture, e. Color temperature for each lighting fixture, f. Type of fixture (LPS, HPS, LED, Halogen, Fluorescent, etc...), g. — Rendering of the lighting at night. S. All Plaza Mayor color temperature for lighting must not exceed 3000 Kelvins. This P&Z Minutes 04/16/18 Page 6 of 9 provides the orange lighting that can be found in the Plaza Mayor -- Salamanca at night. 9. Lighting fixtures must be submitted to the Town approved by the Town Manger or designee(s) before issuance of a building permit for any one building the Plaza Mayor. Lighting fixtures that are located on the plaza surface shall include electrical outlets for future use. 10. A shared parking agreement with adjacent properties must be in effect before the issuance of a Certificate of Occupancy for anyone building in the Plaza Mayor 11. A building signage plan must be submitted to the Town and approved by the Town Manager or his/her designee(s) before the issuance of a Certificate of Occupancy for any one building in the Plaza Mayor. The sign package must include the following: a. Building Facade Signage, b. Monument Signage, c. Wayflnding Signage. 12. All structures of the Plaza Mayor (Hotels, Condominium, and Garages) must be assembled at the same time. A Certificate of Occupancy will not be issued for any one building unless all other buildings are able to receive a Certificate of Occupancy in unison. 13. A Plaza Event plan for the Plaza Mayor must be submitted to the Town and approved by the Town Manager or designee(s) before the issuance of a Certificate of Occupancy for any one building in the Plaza Mayor. 14. A mock- up that includes all building materials for each building must be approved by the Town Manager or designee(s) before the issuance of building permits for any one building in the Plaza Mayor of Entrada. 15.Water and Sewer services must be extended into the interior of plaza to account for future uses. 16. The plaza shall contain, but not limited to, amenities for public use such as the following: outdoor seating/benches, bike racks, waste receptacles, public art, cafe seating/tables, wayfinding, signage). All designs must be approved by the Town Manger or designee(s). Commissioner Garvin seconded the motion. The motion carried by a vote of 5-0. 8. CONDUCT A PUBLIC HEARING AND CONSIDER A RECOMMENDATION FOR A SPECIFIC USE PERMIT TO ALLOW FOR 126 CONDOMINIUM UNITS TO BE LOCATED IN THE PLAZA MAYOR OF THE ENTRADA DEVELOPMENT GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND NORTH OF SOLANA BOULEVARD. Director Ruthven, Coordinator Ford, and Michael Beatty, Centurion American, provided an overview of the item. Discussion ensued regarding one general contractor for all units, length of time for construction, floor plan options, and contents of 1st floor of condominiums. Commissioner Lee opened the public hearing. P&Z Minutes 04/16/18 Page 7 of 9 No one addressed the Commission. Commissioner Lee closed the public hearing. MOTION: Commissioner Garvin made a motion to approve the specific use permit with staff recommendations: 1. The maximum number of units in the condominium for the Plaza Mayor is to be one- hundred twenty-six (126) units. 2. The condominium building in the Plaza Mayor shall have a minimum of 20% ground floor enclosed retail/restaurant space that services and provides direct access to the plaza. 3. At a minimum, the developer shall provide the following amenities for resident use to be contained within the condominium building: a. Swimming Pool, b.Ftness Center, c. Sauna Room, d. Wine Lounge, e. Business Center, f. Concierge Service, and g. Media Room. Minor modifications to any of the above amenities may be approved by the Town Manager or designee. 4. An interior design package must be provided to the Town before the issuance of building permits. The package should include a detailed list of the amenities noted above and a description of fixtures, furnishings and materials. 5. A building signage plan shall be submitted to the Town and approved by the Town Manager or designee(s) before the issuance of a Certificate of Occupancy for any one building in the Plaza Mayor. 6. Prior to the issuance of the Certificate of Occupancy for the Condominium building, a copy of the official recorded condominium regime document for this condominium that is filed with Tarrant County Clerk shall be provided to the Town Manager or designee and shall be kept in the official Town records. 7. This SUP hereby grants the approval for the construction of a multistory, multi- occupancy residential structure that allows for individual ownership of each residential unit under a condominium regime as authorized by the State of Texas. This SUP shall automatically revoke and expire upon the occurrence of any of the following circumstances: (1) The building permit allowing the construction of the condominium building is not issued within one year after the approval date of this ordinance; (2) The use authorized by the SUP is abandoned for more than six consecutive months after either the expiration of the building permit, or, after the issuance of the certificate of occupancy; (3) Any change in use of this building to a use other than that described and authorized by this ordinance; (4) Failure to provide the official recorded copy of the condominium regime as described and conditioned herein. Commissioner Kraska seconded the motion. The motion carried by a vote of 5-0. P&Z Minutes 04/16/18 Page 8 of 9 9. CONDUCT A PUBLIC HEARING AND CONSIDER A RECOMMENDATION FOR A REZONING REQUEST FROM R5-COUNTRY RESIDENTIAL TO PLANNED DEVELOPMENT DISTRICT NUMBER 7 (PD7) FOR AN APPROXIMATELY 37.798 ACRES LOCATED EAST OF PEARSON LANE AND SOUTH OF ASPEN LANE, TO INCLUDE PRIMARILY SINGE FAMILY RESIDENTIAL USES, INCLUDING A REQUEST FOR APPROVAL OF A CONCEPT PLAN AND DEVELOPMENT PLAN, AND A SPECIFIC USE PERMIT FOR PRIVATE STREETS. Commissioner Lee stated that the item has been postponed to the next meeting. Commissioner Lee opened the public hearing. No one addressed the Commission. MOTION: Commissioner Goble made a motion to table and continue the public hearing on May 14, 2017. Commissioner Kraska seconded the motion. The motion carried by a vote of 5-0. 10. ADJOURNMENT There being no further business to come before the Commissioners, Commissioner Lee asked for a motion to adjourn. MOTION: Commissioner Sanden made a motion to adjourn the meeting. Commissioner Garvin seconded the motion. The motion carried by a vote of 5-0. Commissioner Lee adjourned the meeting at 7:21 p.m. APPROVED BY THE PLANNING AND ZONING COMMISSION ON MAY 14, 2018. r ATTEST: C mmissioner, Michelle Lee � Tana Morris,Assistant to the Town Secretary P&Z Minutes 04/16/18 Page 9 of 9