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03-06-18 TC Min MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING March 6, 2018 PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Alesa Belvedere, Carol Langdon, Rick Rennhack arrived at 6:40 p.m. and Wayne Stoltenberg arrived at 6:50 p.m. PLANNING AND ZONING COMMISSION PRESENT: Commissioners Michelle Lee, Greg Goble, and Liz Garvin. Others: Alternate Sharon Sanden ABSENT: Planning and Zoning Chairman Tim Brittan and Commissioner Ken Kraska. OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda DeGan, Director of Planning Ron Ruthven, Town Secretary Kelly Edwards, Administrative Assistant to the Town Secretary Tanya Morris, Communications Director Ginger Awtry, Director of Public Works Jarrod Greenwood, Director of Information Technology Jason Power, Director of Facilities & Parks Troy Meyer, Director of Finance Debbie Piper, Building Official Pat Cooke, and Development Coordinator Nick Ford. Work Session 1. CALL THE TOWN COUNCIL TO ORDER Mayor Wheat called the joint work session to order at 6:32 p.m. Town Council Minutes 03/06/18 Page 1 of 4 2. CALL THE PLANNING AND ZONING COMMISSION TO ORDER Commissioner Lee called the joint work session to order at 6:32 p.m. The Council and Commission step outside at 6:33 p.m. to view the material, which will be used in the construction of the Tower in the retail corner. The Council and Commission returned to begin the presentation and discussion at 6:42 p.m. 3. PRESENTATION AND DISCUSSION REGARDING DEVELOPMENT PROJECTS IN THE ENTRADA PLANNED DEVELOPMENT INCLUDING AN UPDATE FROM THE DEVELOPER. Entrada Refresher -Town Manager Brymer introduced the developer, Mehrdad Moayedi, Centurion American, and provided an overview of the following items: Beginnings, Entrada Concept, and Zoning. Historical Timeline - Coordinator Ford gave an overview of the following items: Chronology of items approved by council starting from initial zoning to present and highlights of activities based on categories (site plans, plats, construction, etc...). Drone Flyover - Director Greenwood and Director Ruthven gave an overview of the following items: Street, sewer, water, and canal infrastructure. (Public Improvements Status). Outstanding items include lighting, signage, and the installation of a traffic signal prior to the acceptance of the infrastructure. Bridges - Ralph Bush, Bush Architects, and Robin McCaffrey, Mesa Planning-provided an overview of the following items: Vehicular and pedestrian bridges. Parking Study- Director Ruthven provided a presentation and overview regarding the following items: Discussion of a draft commissioned parking study by Freese and Nichols; still under Staff review and the frontage road project. Residential Unit Count / Commercial Single Family Ratios - Building Official Cooke provided an overview of the following items: Recap of Ordinance 703 ratios, builder request when the foundation is poured for retail/commercial, and providing staff additional latitude permission regarding the archetype. Discussion ensued regarding the admittance to the Academy: current entitlements, what needs to be done to proceed, and more residential entitlements. Town Council Minutes 03/06/18 Page 2 of 4 Schedule of Current / Future Projects - Mike Beaty, Centurion American provided an overview of the following items: Gantt chart and discussion on the projected time frames. Residential Projects - Ralph Bush, Bush Architects, provided an overview of the following items: Block E, I, J, future residential blocks (Block H — averaging over 3000 square feet, M, Villas - Veranda), and potential sales for the townhomes, villas, and Phase I (includes approximately 170 residential units). Commercial Projects - Ralph Bush, Bush Architects, provided an overview of the following items: CVS, Primrose, sales office (60 days from completion), restaurant row A (included 3 restaurants), retail corner/Starbucks Tower (staff review within approximately 60 days), chapel, reception hall, amphitheater, timing of a parking garage for the amphitheater and restaurant row, and future projects. Plaza Mayor, Hotel, Condo Building and Plaza Mayor Garage - Town Manager Brymer and Robin McCaffrey, Mesa Planning, provided an overview of the following items: Archetype of the Plaza Mayor, renderings, and layout. Rajiv Trivedi, LQ Management, provided an overview of the proposed hotel, condominium building, Plaza Mayor garage, and programming of the plaza space. Public Art - Town Manager Brymer provided an overview of the following items: Revisit approved locations indicated on development plan (Ordinance 720/759), ideas, locations reviewed by the Public Art Competition Committee, and programming. Leasing Activity—Jason Claunch, Catalyst Commercial, provided an overview regarding commercial leasing activity. Future prospects, marketing strategies/pitch book, additional townhomes units in Block L, and Phase II possible development to include an entertainment venue to anchor the development with traffic utilizing Highway 114. Mayor Wheat opened the floor up to residents to converse with the developer and others. Discussion ensued regarding possible tenants, the gas well pad site, and programming of the amphitheater. 4. BOARD-COUNCIL RECAP / STAFF DIRECTION No additional staff direction. Town Council Minutes 03/06/18 Page 3 of 4 S. ADJOURNMENT Mayor Wheat adjourned the joint work session at 8:49 p.m. APPROVED BY THE TOWN COUNCIL ON MARCH 26, 2018. ATTEST: Laura Wheat, Mayor Kelly Edwgrds, Town Secretary Town Council Minutes 03/06/18 Page 4 of 4