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01-22-18 WAF Min WESTLAKE ACADEMY FOUNDATION Board Meeting January 22,2018 Board Members in Attendance: Debbie Kraska, Sean Shope,Ahu Sieg,Leigh Sansone,Deanna Titzler, Leah Rennhack,Karen Stoltenberg,Laura Luckett,Zan Jones, Christine Ross Others in Attendance: Tom Brymer, Shelly Myers and Julie Kelly I. D. Kraska called the meeting to order at 8:37AM, and made introductions for new board members,A. Sieg and L. Sansone. 11. Motion to approve minutes of December 18,2017 meeting by D. Titzler, second by L. Rennhack. Motion carried. III. Financial Report • S. Shope explained the purpose of each page of financial report. He pointed out several key figures including year-to-date revenue actuals of more than$2.1 million vs. budgeted goal of $1.8 million. • To date,the WAF has funded$20,278 in teacher grants. • Motion to approve Financials by K. Stoltenberg, second by D. Titzler. Motion carried. IV. Marketing Committee • Z. Jones reported that committee attended Class of 2017113 Diploma ceremony to collect information and take pictures for use in the Year in Review,website, social media, etc. • D. Titzler shared that Gallery Night videos are currently in production and will be highlighted in upcoming e-Blasts. • For upcoming postcard, S. Myers and W. Greenwood captured"gift in action"photos and videos of students using WAF grant-funded xylophones in PYP and Breakout Boxes in DP. • Discussed making alumni connections and possibility of providing opportunities for professional networking for our alumni. V. Grants Committee • L. Rennhack presented grant request for Formative Loop math fluency program. Motion to approve fully funding request up to$600.00 by Z. Jones, second by K. Stoltenberg. Motion carried. • L. Rennhack presented grant request for Leveled Readers for Kindergarten through G5. S. Myers will inform Academy that Board would entertain proposal to fund readers for G6- G8. Motion to approve fully funding request up to$8,672.00 by L. Rennhack, second by L. Luckett. Motion carried. • L. Rennhack presented grant request for International Student Leadership Symposium to be held on Westlake Academy campus. Motion to approve fully funding request up to $10,000.00 by Z. Jones, second by K. Stoltenberg. Motion carried. • S. Myers requested clarification of Board's intent regarding Grant coverage for substitute teachers. It was confirmed that WAF grants will pay for substitute coverage when teacher is absent due to attendance at a WAF grant-funded professional development. Policy will affect grants funded from this date forward. • Discussed potential bonus grant to teachers. T.Brymer provided recommendation to consult with town attorney to determine gift limits and tax ramifications. VI. Development Committee • Blacksmith Annual Fund o K. Stoltenberg reported that Blacksmith Annual Fund has raised$1.05 million with 78% parent participation. o Board members will follow up with non-donor families. • Gallery Night o C. Ross and D. Kraska encouraged Board to assist with securing donations, sponsorships and volunteers. Event night volunteer sign-up sheet was passed. o S. Myers reported that school has not made an official Fund-an-Item request at this time. • Drum Fit external grant o S. Myers provided update that Quinn endowment will be funding Drum Fit P.E. equipment for the Academy for a total of$3,763. VII. President's Report • None. VIII. Executive Director's Report • None. Other Business • None. L. Rennhack moved to adjourn the Board meeting, second by C. Ross. Motion carried. Meeting adjourned at 10:39 AM. Next Meeting: Monday,January 22,2018 at 8:30 AM,Lee Fieldhouse,WA