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02-05-18 BOT and TC Min I MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF TRUSTEE AND TOWN COUNCIL JOINT MEETING February 5, 2018 PRESENT: Mayor Laura Wheat and Council Members Alesa Belvedere, Rick Rennhack and Wayne Stoltenberg ABSENT: Michael Barrett and Carol Langdon OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Town, Director of Planning & Development Ron Ruthven, Public Works Director Jarrod Greenwood, Director of Finance Debbie Piper, Director of Facilities & Parks Troy Meyer, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, PYP Principal Rod Harding, PYP Assistant Principal Beckie Paquin, Secondary Principal Stacy Stoyanoff, Secondary Asst. Principal Jennifer Furnish, Director of Finance Debbie Piper, and Finance Clerk Marlene Rutledge. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 6:15 p.m. Joint Trustee&Town Council Minutes 02/05/18 Page 1 of 3 2. DISCUSSION AND CONSIDERATION OF RESOLUTION 18-07, AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH GREEN SCAPING TO COMPLETE PHASE II OF THE OUTDOOR LEARNING STATIONS WHICH INCLUDES THE MATH &SCIENCE PLAZA AND AUTHORIZE THE TOWN MANAGER TO MAKE FUNDING CHANGES NOT TO EXCEED $25,000.00 ON THIS PROJECT. Director Meyer provided an overview of the item. Discussion ensued regarding the final cost of$171,799.00 and possible summer Math camps utilizing the learning stations. MOTION: Council Member Stoltenberg made a motion to approve Resolution 18-07. Council Member Belvedere seconded the motion. The motion carried by a vote of 3-0. 3. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Belvedere seconded the motion. The motion carried by a vote of 3-0. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 6:25 p.m. 2. PRESENTATION AND DISCUSSION REGARDING WESTLAKE POLICE SERVICES AND WESTLAKE ACADEMY SECURITY INCLUDING RECOMMENDATIONS RELATED TO WESTLAKE ACADEMY SECURITY. Town Manager Brymer provide an overview of the item. Keller Police Chief Mike Wilson provided a presentation and overview of the services provided to the Town of Westlake. Discussion ensued regarding calls for service, renewing the contract, fixed costs for a police department, allocation of resources, Keller's Crime Control District, providing the cost per call, the number of officers using the proposed sub-station, collaborative training, and communicating this information to parents. Joint Trustee&Town Council Minutes 02/05/18 Page 2 of 3 3. PRESENTATION AND DISCUSSION REGARDING A DRAFT SCOPE OF SERVICES AND REQUEST FOR PROPOSALS FOR POTENTIAL UPDATE OF THE WESTLAKE ACADEMY CAMPUS MASTER PLAN. Town Manager Brymer and Director Meyer provided a presentation and overview of the item. Discussion ensued regarding sharing classrooms, lab space, portable buildings, increasing the number of Westlake residents, enhancing the educational opportunities, Athletics, attrition, facilitating the architect/builder discussion, and public-private opportunities. 4. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Sec. 551.076. Deliberation Regarding Security Devices or Security Audit to deliberate: (1) the deployment, or specific occasions for implementation, of security personnel or devices; or (2) a security audit. S. RECONVENE MEETING 6. BOARD-COUNCIL RECAP / STAFF DIRECTION Staff discussion and Board Retreat to discuss planning for the next 5 to 10 years. 7. ADJOURNMENT Mayor Wheat adjourned the work session at 9:07 p.m. APPROVED BY THE TOWN COUNCIL ON FEBRUARY 26, 2018. ATTEST: f- ,Aw, 7 7 Laura Wheat, May Kelly Edwards, Town Secretary Joint Trustee&Town Council Minutes 02/05/18 Page 3of3