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11-06-17 BOT Min WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING November 6, 2017 PRESENT: President Laura Wheat, Trustees: Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. Michael Barrett arrived at 5:09 p.m. ABSENT: Alesa Belvedere OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, PYP Assistant Principal Beckie Paquin, Secondary Principal Stacy Stoyanoff, Secondary Asst. Principal Jennifer Furnish, College Counselor Carl Tippen, IT Coordinator Ray Workman, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, and Director of Information Technology Jason Power. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:07 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. BOT Minutes 11/06/17 Page 1 of 4 3. RECOGNIZE THE NATIONAL MERIT SCHOLARS. Mr. Tippen recognized the follow National Merit Scholars: Hunter Cochran, Jon L. Miller, Tyler Simpson, and Anand Singh. Mr. Tippen provided an overview of the National Merit Scholars competition. 4. REPORTS a. TAPR (Texas Academic Performance Report) Comparison Data. Discussion ensued regarding inclusion of students on Individualized Educational Plan (IEP), total number of students, comparison with surrounding districts, scores in Reading and Writing, and the number of employees within the district. b. Report regarding the International Baccalaureate professional development opportunities at Westlake Academy. Discussion ensued regarding the Levels of training, any training that is not currently being provided, scheduling training, training provided during the school year, implementing IB practices through training for new teachers, and communicating this to parents. S. DISCUSSION ITEMS a. Presentation and discussion regarding the outcome of Westlake Academy Foundation's participation in 2017 Giving Day and status of 2017-18 Blacksmith Annual Fund. Dr. Myers provided the following report regarding the Foundation's gift activity to date: Since the start of the 2017-18 school year, the Foundation has received $1,293,200 in total gifts through various fundraising initiatives. Blacksmith donations currently stand at $988,925.00 from 74% of the parent body; 70% of the 86 new WA families have participated in the Blacksmith campaign to date. Discussion ensued regarding adding tangible items to the Blacksmith campaigns that may have been removed from the budget, the number of operating days, targeting initiative messaging, and covering credit card fees. b. Presentation and discussion regarding the features and professional development opportunities of the recently purchased 'Swivl'camera. Mrs. Paquin and Mr. Workman provided a presentation and overview of the item. Discussion ensued regarding the education benefits, classroom capabilities, multi- function applications, and the cost. BOT Minutes 11/06/17 Page 2 of 4 c. Presentation and discussion regarding Anti-Bullying protocols. Mrs. Furnish and Mrs. Paquin provided a presentation and overview of the item. Discussion ensued regarding Keller Police Officer Initia visiting and discussion with students regarding health choices, creating campaigns, creating an anonymous tip line, reporting options provided by surrounding districts, procedures of the incident report, and how to manage incidents outside of school. 6. BOARD RECAP / STAFF DIRECTION Provide the surrounding district's TAPR (Texas Academic Performance Report) as comparison data. Focusing on the Reading and Writing scores. Highlighting and communicating to parents regarding the IB on-going training. 7. ADJOURNMENT President Wheat adjourned the work session at 6:42 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:43 p.m. 2. ITEMS OF COMMUNITY INTEREST Ms. Awtry provided an update regarding the upcoming events. Mr. Paquin announced the Veteran's Day events. 3. CITIZEN COMMENTS No one addressed the Board. BOT Minutes 11/06/17 Page 3of4 4. CONSENT AGENDA a. Consider approval of the minutes from the September 11, 2017, meeting. b. Consider approval of the minutes from the October 2, 2017, meeting. MOTION: Trustee Rennhack made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. S. FUTURE AGENDA ITEMS No future agenda items. 6. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Langdon made a motion to adjourn the regular session. Trustee Barrett seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the regular session at 6:48 p.m. APPROVED BY THE BOARD OF TRUSTEES ON DECEMBER 4, 2017. ATTEST: Lau a Wheat, President C 7 � Kelly Edwar , Board Secretary BOT Minutes 11/06/17 Page 4 of 4