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08-14-17 PZ Min f L MINUTES OF THE TOWN OF WESTLAKE, TEXAS PLANNING AND ZONING COMMISSION MEETING August 14, 2017 PRESENT: Chairman Tim Brittan, Commissioners Liz Garvin, Greg Goble, Ryan Groce, and Ken Kraska. ABSENT: Michelle Lee and Alternate Sharon Sanden OTHERS PRESENT: Director of Planning Ron Ruthven, Town Secretary Kelly Edwards, Administrative Assistant to the Town Secretary Tanya Morris, Town Attorney Cathy Cunningham, Fire Chief Richard Whitten, Deputy Chief John Ard, Communications Manager Jon Sasser, Director of Park & Recreation and Facilities Troy Meyer, Director of Information Technology Jason Power, Director of Public Works Jarrod Greenwood, and Intern Nick Ford Work Session 1. CALL TO ORDER Chairman Brittan called the work session to order at 5:05 p.m. 2. DISCUSSION REGARDING ITEMS LISTED ON THE REGULAR MEETING AGENDA. Director Ruthven withdrew Items 3 and 5 from the regular agenda. Fire station area to be rezoned for government use. P&Z Minutes 08/14/2017 Page 1 of 5 3. STANDING ITEM: PRESENTATION AND DISCUSSION OF DEVELOPMENT \PROJECTS PER JULY 2017 REPORT. Director Ruthven provided updates on the following: Entrada: Block E will have larger homes, Block I and J will have smaller town home style homes, Public Improvements construction has more streets and sewer nearing completion, and the Retail Corner is still under review. Project Blizzard — Plans have been submitted for tunnels and buildings and Schwab Way road construction is scheduled to begin soon. Quail Hollow — Phase IIB home construction has not begun, however builders have finalized plans. Granada — Phase II construction is progressing Street signalization at Dove Road/Solana Boulevard are behind, however they are progressing Street signalization at Davis Boulevard (FM 1938)/Solana Boulevard are continuing to move forward Dove Road Construction — expected to open up next week New trail was constructed from Solana Boulevard up to Highway 114 Highway 114/Solana Boulevard traffic signalization to begin soon Mr. Joe Schneider, Hillwood Properties, 9800 Hillwood Parkway, Fort Worth moving into the next phase of utility construction. Director Meyer stated that the traffic flow at Westlake Academy will remain the same. Director Ruthven will look into temporary improvement. 4. STANDING ITEM: DISCUSSION REGARDING COMPREHENSIVE PLAN RELATED ISSUES AND BOARD PROFESSIONAL DEVELOPMENT. Director Ruthven provided an update on the State Planning Conference in Frisco held on November 1st-3rd S. ADJOURNMENT Chairman Brittan adjourned the work session at 5:19 p.m. P&Z Minutes 08/14/2017 Page 2 of 5 Regular Session 1. CALL TO ORDER Chairman Brittan called the regular session to order at 6:03 p.m. 2. DISCUSSION AND CONSIDERATION OF THE MINUTES FROM THE MEETING HELD ON JUNE 12, 2017. MOTION: Commissioner Groce made a motion to approve the minutes. Commissioner Goble seconded the motion. The motion carried by a vote of 5-0. Chairman Brittan made the following statement: Due to an error in the notification, Items 3 (concerning the proposed site plan Westlake Entrada) and 5 (concerning proposed residential development on Solana Blvd.) on the Planning &Zoning agenda will be withdrawn from this agenda and will not be heard tonight, August 14, 2017, at 6:00 p.m. Staff plans to send notices and re-advertise the cases for September 18, 2017, meeting. 3. CONDUCTA PUBLIC HEARING AND CONSIDERA RECOMMENDATION OF A SITE PLAN FOR AN APPROXIMATELY 1.392-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD 1-2), ESTABLISHED BY ORDINANCE 703 FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND NORTH OF SOLANA BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA. THE AREA SHOWN ON THIS PD SITE PLAN IS LOCATED NORTHEAST OF THE INTERSECTION OF SOLANA BOULEVARD, GRANADA TRAIL, AND CORTES DRIVE Item withdrawn. 4. CONDUCTA PUBLIC HEARING AND CONSIDER A RECOMMENDATION OFA SITE PLAN LOCATED IN THE GU-GOVERNMENT USE ZONING DISTRICT FOR A 5.03 ACRE TRACT LOCATED AT THE NORTHWEST CORNER OF DAVIS BLVD (FM 1938) AND DOVE ROAD. THE PURPOSE OF THE SITE PLAN IS TO APPROVE THE CONSTRUCTION OF A NEW FIRE STATION. Director Ruthven and Director Meyer provided an overview of the item. Discussion ensued regarding the landscaping on all 4 sides of building, the building will face Dove Road, tree lines will remain and they will be adding trees to the site, looking _ to break ground in October, drive-thru bays with median break - so that trucks can exit onto Davis Boulevard, completion is estimated at 12-13 months, grating on site, retaining walls, no drainage issues are predicted, and site plan as a whole has not changed since the beginning. P&Z Minutes 08/14/2017 Page 3 of 5 Chairman Brittan opened the public hearing. No one addressed the Commission. Chairman Brittan closed the public hearing. MOTION: Commissioner Goble made a motion to recommend approval of site plan. Commissioner Garvin seconded the motion. The motion carried by a vote of 5-0. 5. CONDUCT A PUBLIC HEARING AND CONSIDER RECOMMENDATION OF A ZONING CHANGE REQUEST FOR AN APPROXIMATELY 62.53-ACRE PORTION OF LOT 1, BLOCK 3, WESTLAKE/SOUTHLAKE PARK #1, LOCATED ALONG THE SOUTH SIDE OF SOLANA BLVD.,WEST OF THE INTERSECTION OF SAM SCHOOL ROAD AND SOLANA BLVD. THE PROPERTY IS CURRENTLY ZONED PLANNED DEVELOPMENT DISTRICT (PD1-1); PROPOSED ZONING: PLANNED DEVELOPMENT DISTRICT (PD6) FOR SINGLE FAMILY RESIDENTIAL USES, INCLUDING APPROVAL OF A CONCEPT PLAN AND DEVELOPMENT PLAN; T APPROVAL OF A SPECIFIC USE PERMIT FOR PRIVATE STREETS. Item withdrawn. 6. CONDUCT A PUBLIC HEARING AND CONSIDER A RECOMMENDATION REGARDING A FINAL PLAT FOR PHASE 2B OF THE QUAIL HOLLOW SUBDIVISION. THE PROPERTY INCLUDED IN THE FINAL PLAT IS A PORTION OF THE APPROVED 188.28-ACRE PRELIMINARY PLAT LOCATED AT 1755 DOVE ROAD, SOUTHEAST CORNER OF THE FM 1938/DOVE ROAD INTERSECTION. Director Ruthven provided a presentation and overview of the item. Discussion ensued regarding total number of lots changed by 5 from the initial preliminary plat, overall density upon completion to be between 90-91 lots. Chairman Brittan opened the public hearing. No one addressed the Commission. Chairman Brittan closed the public hearing. P&Z Minutes 08/14/2017 Page 4 of 5 — MOTION: Commissioner Garvin made a motion to recommend approval of the final plat. Commissioner Kraska seconded the motion. The motion carried by a vote of 5-0. 7. ADJOURNMENT There being no further business to come before the Commissioners, Chairman Brittan asked for a motion to adjourn. MOTION: Commissioner Goble made a motion to adjourn the meeting. Commissioner Groce seconded the motion. The motion carried by a vote of 5-0. Chairman Brittan adjourned the meeting at 6:20 p.m. APPROVED BY THE PLANNING AND ZONING COMMISSION ON OCTOBER 16, 2017. ATTEST: Chairman, Tim Brittan , Am I IL 'Mox" T ya Mor-r' , Administfative Assistant PU Minutes 08/14/2017 Page 5 of 5