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09-11-17 BOT Min .J • ^S WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING September 11, 2017 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Rick Rennhack, and Wayne Stoltenberg. ABSENT: Michael Barrett and Carol Langdon OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Executive Director Dr. Mechelle Bryson, PYP Principal Rod Harding, PYP Assistant Principal Beckie Paquin, Secondary Principal Stacy Stoyanoff, Secondary Asst. Principal Jennifer Furnish, Registrar Ange Bumgarner, Director of Finance Debbie Piper, Director of Facilities and Parks & Recreation Troy Meyer, Director of Communications Ginger Awtry, and Director of Information Technology Jason Power. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:05 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. BOT Minutes 09/11/17 Page 1 of 4 3. RECOGNIZE AND HONOR AP SCHOLAR STUDENTS. Mr. Stoyanoff stated that 42% of the Class of 2018 are AP Scholars and recognized each student. AP Scholars: Nathaniel Broadfield, Anna Connolly, Sophia Depumpo, Anna Deshotels, Lauren DiFillipo, John Ferguson, Neena Perdue, Jude Perry, Tanya Pillai, Madison Spencer, and Lauren Wear AP Scholars with Honor: Sabrina Islam, Garrett Bartels, Bobbi Crim, Nicolas Cussen, Robert Fitzgerald, Nathaniel Mathews, Tanner Scott, Cassidy Stoltenberg, and Elliot Taylor AP Scholar with distinction: Hunter Cochran, Abigail Harrell, Ryan McKinney, John Luke Miller, Tyler Simpson, Anand Singh, and Riley Timmerman. National AP Scholar: Brianna Taylor 4. REPORTS a. Back to School Report and Update of Primary Years Strings Program. Mr. Harding provided an overview of the Strings Program. b. Technology update report. Mr. Power answered questions regarding the insurance rate and the number of students opting for the insurance. S. DISCUSSION ITEMS a. Presentation and discussion regarding the International Student Leadership Symposium (ISLS) 2018. Mr. Burt, Ms. Firsching and students (Ms. Shelly Suttles and Ms. Caroline Ross) provide an overview of planning to host the Symposium. The theme —"Ethics Gone Viral". Students will visit Deloitte, conduct multiple sessions, and that they will need host homes for 50 plus students. BOT Minutes 09/11/17 Page 2 of 4 b. Presentation and discussion regarding the 2017-2018 School Census. Mrs. Furnish and Mrs. Bumgarner provided a presentation and overview regarding the census. Discussion ensued regarding Kindergarten, school age students per neighborhood, homes per subdivision, size of the secondary boundary, the lottery-wait list, and presenting the Leavers data at a future meeting. 6. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA. No additional discussion. 7. BOARD RECAP / STAFF DIRECTION Specifics regarding additional data to be included in future censuses. 8. ADJOURNMENT President Wheat adjourned the work session at 5:46 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:03 p.m. 2. ITEMS OF COMMUNITY INTEREST Director Awtry provided an overview of upcoming events. 3. CITIZEN COMMENTS No one addressed the board. 4. CONSENT AGENDA a. Consider approval of the minutes from the August 7, 2017, meeting. BOT Minutes 09/11/17 Page 3 of 4 b. Consider approval of Resolution 17-13, Amending the School Sanctioned Trips policy. c. Consider approval of Resolution 17-14, Amending the Bullying policy. MOTION: Trustee Rennhack made a motion to approve the consent agenda. Trustee Belvedere seconded the motion. The motion carried by a vote of 3-0. S. FUTURE AGENDA ITEMS No future agenda items. 6. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Stoltenberg made a motion to adjourn the regular session. Trustee Belvedere seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the regular session at 6:06 p.m. APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 6, 2017. ATTEST: Laura Wheat, President Kell/Edwards, Board Secretary BOT Minutes 09/11/17 Page 4 of 4