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06-05-17 BOT Min J • 's WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING June 5, 2017 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. Michael Barrett and Rick Rennhack arrived at 5:21 p.m. ABSENT: _ OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Executive Director Dr. Mechelle Bryson, PYP Principal Rod Harding, DP Principal/Coordinator Stacy Stoyanoff, Director of Facilities and Parks & Recreation Troy Meyer, Director of Communications Ginger Awtry, and Communications Manager Jon Sasser. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:10 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. BOT Minutes 06/05/17 Page 1 of 4 3. RECOGNITION OF THE 2017 VALEDICTORIAN AND SALUTATORIAN. President Wheat introduced Valedictorian Julian Sanders and Salutatorian Ryan Parkey. 4. REPORTS a. Report regarding Career Technology Education (CTE) (offering/participation/next year). S. DISCUSSION ITEMS a. Presentation and discussion regarding the various national school rankings awarded to the Academy. Mr. Stoyanoff and Dr. Bryson provided a presentation and overview of the rankings. Discussion ensued regarding the increasing number of AP exams given to students, US News and World Reports ranking not including IBO testing results, historical ranking data not readily accessible, Newsweek ranking data retrieval, the self- reporting of the Washington Post, and policy changes that effect the rankings. b. Discussion regarding the Strings Program offering a different service delivery configuration in School Year 2017-2018. Mr. Harding and Mrs. Paquin provided a presentation and overview of the program. Discussion ensued regarding the proposed Trimesters, Grade mandatory and optional program, percussion instruments, purchasing classroom set of instruments, how to measure success, forecasting the number of students in Grades 4 and 5, options for upper grade levels, and the vision for the program. Mr. Gale Krieger, 2003 Nighthawk Court, stated her concerns about the trimesters for new students participating in ensembles. Mr. Aalok Shah, parent of 4th grader, stated he would recommend be consistent for the whole year. c. Presentation and discussion regarding the creation of an emergency response team to help ensure the safety of our students, teachers, parents and visitors at the Westlake Academy this would also include establishing guiding principles in developing an Emergency Operations Plan for Westlake Academy. Mr. Meyer and Dr. Bryson provided an overview and progress of training, policies, tabletop exercises, and current monthly drills. BOT Minutes 06/05/17 Page 2 of 4 Discussion ensued regarding communications plan should another agency take the lead on a possible security lockdown. 6. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA. No additional discussion. 7. BOARD RECAP / STAFF DIRECTION Additional research on the Strings program options and when to communicate it to the parent body. Additional research and inquiring on ratings and rankings. 8. ADJOURNMENT President Wheat adjourned the work session at 6:19 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:19 p.m. 2. ITEMS OF COMMUNITY INTEREST Ms. Awtry provided an update regarding graduation and overview of the upcoming events. Dr. Bryson introduced Elizabeth Sutton who is pursuing her Superintendent studies. 3. CITIZEN COMMENTS No one addressed the Board. 4. CONSENT AGENDA a. Consider approval of the minutes from the April 3, 2017, meeting. b. Consider approval of Resolution 17-08, Amending the 2017-2018 Academic Calendar. BOT Minutes 06/05/17 Page 3 of 4 MOTION: Trustee Rennhack made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. S. FUTURE AGENDA ITEMS No future agenda items. 6. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Stoltenberg seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the regular session at 6:24 p.m. APPROVED BY THE BOARD OF TRUSTEES ON AUGUST 7, 2017. ATTEST: Laura Wheat, President Kelly Edwar , Board Secretary BOT Minutes 06/05/17 Page 4 of 4