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Res 17-21 Authorizing the Town Manager to enter into an Agreement with Rush Truck and Bus Center TOWN OF WESTLAKE RESOLUTION NO. 17-21 A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH RUSH TRUCK CENTER,RUSH BUS CENTER TO PURCHASE A 71-PASSENGER BUS, AUTHORIZING THE TOWN MANAGER TO MAKE FUNDING CHANGES NOT TO EXCEED $25,000 ON THIS PROJECT, AND AMEND THE MUNICIPAL AND ACADEMY 2016-2017 BUDGETS TO REFLECT THE PURCHASE OF THE BUS AND INSTALLATION OF THE CONCRETE PAD AND THE CONTRIBUTIONS FROM THE WESTLAKE ACADEMY FOUNDATION AND WESTLAKE ACADEMY. WHEREAS, the Town of Westlake owns and operates the Westlake Academy and provides facilities for Town and Academy use; and, WHEREAS, the purchase of a 71-passenger activity bus will accommodate grades K-12 for both athletic and field trip events; and, WHEREAS, the Westlake Academy Foundation raised $105,250 for a bus package and additional funds of$50,000 are available in the Campus Activity Fund to complete the package with any remaining funds available for future bus maintenance; and, WHEREAS, having received three bids and properly evaluated said bids as required by state law,the Town Council accepts the bid from Rush Truck Center, Rush Bus Center and reject all other bids for the activity bus; and WHEREAS, the Town Council finds that the passage of this resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the purchase of the bus and the installation of a concrete pad totals $118,160 and the remaining $37,090 of the $155,250 will be "Assigned" for future bus maintenance in the Academy's Transportation Fund. The Westlake Municipal budget will be amended to reflect the purchase of the bus and installation of the concrete pad as well as the contributions from the Westlake Academy Foundation and Westlake Academy. Resolution 17-21 Page l of 2 The Academy Campus Activity Fund budget will be amended to reflect the contribution to the Municipal budget of $12,910 and a transfer of $37,090 will be made to the Academy Transportation Fund totaling $50,000. SECTION 3: That the Town of Westlake Town Council hereby accepts the bid of Rush Truck Center, Bus Center and rejects all other bids to purchase the bus and authorize the Town Manager to make funding changes not to exceed $25,000.00 on this project. Attached as Exhibit «A,. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 22nd DAY OF MAY 2017. ��44�4 V OF I FX � ATTEST: 'm Laura L. Wheat, Mayor KeO Edwar 4' own Secretary Thomas E. Brymer, �4n Manager APPROVED-AS TO FSM: L' w XowrLAttomey Resolution 17-21 Page 2 of 2 Rush Truck Center, Rush Bus Center-Dallas TX 4000 Irving Boulevard TRUCE CENTERS Dallas,TX 75247 Customer Proposal Letter Westlake Academy Charter School 2600 JT Ottinger Quote# 148302 Westlake,TX 76262 i (817)490-5757 I tmeyer@westlake-TX.org Troy Meyer Troy Meyer, thank you for the opportunity to earn your business. We look forward to working with you on your business I needs. Please accept the following proposal ! Make Blue Bird Model BBCV3310S Year 2018 Stock Number To Be Determined Additional Vehicle and Accessories Description To be delivered on or about Type C&D build to order quotes are good for 60 days.A purchase order is required to secure any order. Remit PO to rushbus@rushenterprises.com. Fees associated with any purchasing cooperative are not included in the above pricing&must be added as a separate line item on any new bus orders, ( if applicable.Private organizations must provide written verification specific to"Motor Vehicle Sales Tax Exemption"or they will be subject to TTL fees 1. required by the State of Texas. TTL Fees are not included in the price below. Delivery Date 120-150 Days ARO Quantity 1 Total Truck Price per Unit $99,660.00 $99,660.00 F.E.T.(Factory&Dealer Paid) $0.00 $0.00 Net Sales Price $99,660.00 $99,660.00 Optional Extended Warranty(ies) ; �i State Sales Tax Documentary Fee 1 Administration Fee Vehicle Inventory Tax Additional Taxes Tire Recycling Program Battery Disposal Fee I Out of State Vehicle Fee Rebate(s) Total Sales Price(Including Rebate(s)) $99,660.00 $99,660.00 N Trade Allowance (see DISCLAI . elow) ,f $0.00 Sales Representative Cheryl Bell i1 signature k printed name Purchaser signature printed name —Toy,j n ZDVXapy title date { Accepted by Sales Manager or iGeneral Manager signature g printed name Quote good until 5/19/2017 Note:The above Customer Proposal is a quotation only.Sale terms subject to approval of Sales Manager of Dealer. DISCLAIMER:Any order based on this Proposal subject to Customer executing Dealer's standard form Retail Purchase Order incorporating above terms.Any documentary fees,state tax,tide,registration and license fees subject to adjustment and change.Actual F.E.T.to be paid by Dealer,subject to adjustment.Any F.E.T.variance will be responsibility of Dealer.Manufacturer has reserved the right to change the _ price to Dealer of any vehicle not currently in Dealer's stock,without notice to Dealer.If Quoted Vehicle(s)not currently in Dealer's stock,Dealer reserves right to change Quotation Total to reflect any price increases from Manufacturer.This Proposal is based upon Dealer's current and expected inventory,which is subject to change.Dealer not obligated to retain any specific vehicles in stock,nor maintain any Specific inventory level.Dealer shall not be obligated to fulfill Proposal in event quoted vehicle(s)not in stock or available within requested delivery schedule at time Proposal accepted.Dealer shall not be liable for any delay in providing or inability to provide Quoted Vehicle(s),where such inability or delay is due,in whole or in part,to any cause beyond the reasonable control of Dealer or is without the gross negligence or intended misconduct of Dealer.Above listed Trade Value based upon current appraisal of Trade Vehicle(s).Dealer may adjust Trade Value of Trade Vehide(s)to reflect changes in condition and/or mileage of Trade Vehicle(s)between date of current appraisal and acceptance of this Proposal by Customer. RTC 0-300-7n2 Resolution 17-21 Printed on 4/2712017 at 4:05 PM. a 71 77 Passenger MFSAB www.rushbuscenters.com WESTLAKE ACADEMY—GAS 148302 This quoted bus meets or exceeds all FMVSS for Multi-Function School Activity Bus Chassis S ecificatioil • Ford/Roush 6.81,Gas V 10,320 HP,460 Ib-ft • Tilt/Telescopic power steering • 2013 Emission compliant • 11 R x 22.5 Hankook,LRG,Tires • Road Speed governor set at 65 MPH • Black steel 10-stud disc wheels 8.25 x 22.5 • Left side exhaust through rear bumper • Stainless steel wheel covers • 273"Wheelbase • Steel reinforced front&rear bumpers;black • Ford 6R140 automatic transmission.6 speed • 12K Front axle/23,000#Rear axle;5.29 axle ratio • Dual air brakes w/ABS,auto slack adjusters& • Front and rear oil lubed bearings Bendix air dryer • Hendrickson variable tapered front springs • 100 Gal.Fuel tank located between the frame rails • Hendrickson Multi-leaf spring suspension rear • 270 Amp Alternator • Daytime running lamps • (3)Group 31 batteries;2100 CCA located in skirt • Intermittent windshield wipers w/one gal.reservoir battery box with roll out tray • Rear tow hooks • Cruise Control,Tachometer,High idle switch, Hourmeter,Voltmeter,Digital clock Bod ecificatiflns • 77 Passenger capacity seated for 72 passengers • Acoustical ceiling panels in first two sections • 2018 Blue Bird Vision BBCV 3310 School Bus • Plywood sub floor • Meets Colorado Rack&Load requirements . Rubber floor covering;ribbed aisle w/trim • 77"Headroom • Outward opening entrance door • Continuous one-piece roof bows,no welds • Rear emergency door with buzzer • All steel body construction. . Passenger dome lamps each side above windows • (4)Rub rails painted black . Driver dome on separate switch • Ext.electrical access under driver window;locking • LED clearance/marker/ID,backup,rear turn signals, • Spring loaded fuel filler door &brakes. • Four piece flat,shaded&tinted windshield • Skirt mounted boarding light. Stepwell lamp. • Light tint laminated driver's window with latch • Pre-trip ext.light test • Three step"bolt-in"stepwell w/pebble tread rubber • Driver's console to left of driver • Left side hand rail at entry LH Armrest with driver storage on console • 90,000 BTU Front heater/defroster e Accessory power socket w/cap • Split sash aluminum frame windows • Mud flaps on front and rear • School bus seats w/fire-block upholstery • (2)Roof hatches/(4)Push-out windows w/buzzers • First aid kit,body fluid clean-up kit,51b.Fire extinguisher,Triangle warning devices, 112 db 111111 mill IN 111111 backup alarm,and belt cutter • Suspension driver seat;vinyl w 3 pt.seatbelt • Interior mirror w/adjustable visor • Rosco rearview mirrors&Crossview mirrors • Heat cured polyurethane white exterior paint • White interior paint • Reflective material surrounding all emergency exits Warranty: 5 year/100,000 mile warranty on body shell,paint • Complete fiberglass insulation adhesion,seat frames&engine. 5 year/Unlimited Transmission warranty Resolution 17-21 IncIdded U 66nal Items', - 77 1. Glove Box located in right side dash area with locking door latch. 2. Cup Holder located in dash to right of driver. 3. Double door underbody storage compartments on each side between wheels.56.80 Cu.Ft.total.Includes hold open device and locking latches. 4. Driver fan with 2 speed rocker style switch. Located upper center of windshield. 5. LED Side body turn signals 6. AM/FM/USB/MP3 stereo with eight interior speakers and handheld mic. 7. Rosco remote controlled exterior rearview mirrors 8. 6 x 30 Interior mirror with built in monitor and backup camera 9. Air operated entrance door 10. Keyed vandal lock on entrance door and slide bolt lock w/starter interrupt on rear emergency door. 11. Locking fuel filler door 12. Dark tint side,rear,&rear door glass.Light tint laminated driver's window&entrance door glass 13. Black window frames for passengers and driver 14. 12 Rows of 39"bench seats with 3 point lap/shoulder belts(3 per seat) 15. Burgundy fire-block upholstery on barriers and seats 16. Maximum knee spacing for all seating positions 17. Air operated driver's seat with burgundy upholstery,RH armrest and lumbar support 18. %"Treated plywood sub floor 19. White exterior paint 20. Dual 50,000 BTU rear heaters with booster pump and constant torque hose clamps Dealer Added Items; 1. REI DVR system with two interior cameras. Customer to specify views needed 2. ACC 130,000 BTU AC w/front&rear in-wall evaporators plus in dash. Dual M21 compressors. 3. Dual USB chargers per double seat 4. Exterior graphics and paint per customer request 5. DOT inspection upon delivery 148302 Resolution 17-21 CERTIFICATE OF INTERESTED PARTIES FORM 1295 l of l Complete Nos.1-a and 6 if there are interested parties. OFFICE USE ONLY Complete Nos,1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2017-209120 Rush Truck Centers of Texas,LP New Braunfels,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract or w ich t e arm rs 05/17/2017 being filed. Town of Westlake/Westlake Academy Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. Request for Quote 2017-11 Buses 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Lyons,Michael New Braunfels,TX United States X Weaver, Derrek New Braunfels,TX United States X Keller, Steve New Braunfels,TX United States X Anderson,Scott New Braunfels,TX United States X Rush,W.M."Rusty" New Braunfels,TX United States X Rushtex,Inc. New Braunfels,TX United Stales X Rushco,Inc. New Braunfels,TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear.or affrm,under penalty of per) t t the above disclosure is true and correct, �otnr NICOLE JOHNSON * My CommiSsian Expires December 3,2020 NOTARY ID:12922201.8 Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP I SEAL ABOVE Sworn �toi and subscribed before me,by the said iris the I day of ' 20_ J ` ,to certify which,witness my hand and seal of office. 4ignatur of ice administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2017-209120 Rush Truck Centers of Texas, LP New Braunfels,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/17/2017 being filed. Town of Westlake/Westlake Academy Date Acknowledged: 05/18/2017 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. Request for Quote 2017-11 Buses Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Lyons , Michael New Braunfels , TX United States X Weaver , Derrek New Braunfels, TX United States X Keller, Steve New Braunfels, TX United States X Anderson, Scott New Braunfels, TX United States X Rush,W.M. "Rusty" New Braunfels, TX United States X Rushtex, Inc. New Braunfels, TX United States X Rushco, Inc. New Braunfels, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear,or affirm, under penalty of perjury,that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP/SEAL ABOVE Sworn to and subscribed before me,by the said this the day of 20 ,to certify which,witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883