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03-06-17 BOT Min �ti�es.4e-"6' WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING March 6, 2017 PRESENT: President Laura Wheat, Trustees: Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. ABSENT: Michael Barrett and Alesa Belvedere OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Attorney Janet Bubert, MYP Principal Dr. Andra Barton, PYP Principal Rod Harding, DP Principal/Coordinator Stacy StoyanofP, Registrar Ange Bumgarner, Director of Planning Ron Ruthven, Building Official Pat Cooke, Finance Director Debbie Piper, Director of Human Resources Todd Wood, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, and Director of Parks & Recreation Troy Meyer. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:08 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. BOT Minutes 03/06/17 Page 1 of 5 3. DISCUSSION ITEMS a. Presentation and discussion regarding the qualifications of partner schools. Dr. Bryson provided an overview of the item. Discussion ensued regarding current partner schools San Miguel and La Paz, Edmonton not being an IB school, strategic objectives, providing for Spanish immersion, partnering with schools that have a different school year calendar, partnering with a school in Uruguay, connections and relationships made at the symposiums, varying relationships with schools, Shoulder to Shoulder, opportunities for students to study abroad for a semester, and working with schools that have the willingness to reciprocate. Trustee Stoltenberg stated that he would like to see the academy enroll in the Exchange Student visa program, enabling students to receive credit. b. Discussion of Board Policy 1.01 Proof of Residency and Board Policy 1.02 Admissions. Superintendent Brymer introduced the item and history of amendments. Dr. Bryson, Mrs. DeGan, and Mrs. Bumgarner provided additional information on the item. Discussion ensued regarding the history and revisions of the policy, why the revisions were necessary, enrollment targets, grade level capacity, families starting the building process but not progressing, enrollment and re-enrollment requirements, no lottery spaces for Grades 1-5, and adding information by subdivision to the census report. Attorney Bubert spoke regarding the concerns with impacts of implementing building permit requirements, TEA provisions identifying residency, loosing funding for students that do not qualify for residency, risks regarding the Charter, and the rational used to determine the policy should be focused on the disruption it may cause on the students education. President Wheat allowed builder Paul Rostron and Todd Handwerk to speak regarding the building timeframes and possible issues for families. President Wheat recessed the meeting at 6:20 p.m. President Wheat reconvened the meeting at 6:27 p.m. President Wheat then moved to adjourn into executive session. i I BOT Minutes 03/06/17 Page 2of5 4. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA. No additional discussion regarding items on the consent agenda. S. EXECUTIVE SESSION The Board convened into executive session at 6:42 p.m. The Board will conduct a closed session under Texas Government Code Chapter 551 for the following: a. Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter regarding the following: Admissions and Residency policies for the Academy. 6. RECONVENE MEETING President Wheat reconvened the meeting at 7:19 p.m. President Wheat then moved back to discussion item 3b of the work session. The Board provided the following direction: - revise the policy as provided by the Superintendent regarding the building permit and construction of the foundation - extensions would not be granted or anticipated to any longer than 90 days - it will be homeowner's responsibility to provide documentation - conduct a meeting with builders and realtors regarding the revisions - review the policy on an annual basis 7. BOARD RECAP / STAFF DIRECTION Proceed with reviewing the requirements to enroll in the Exchange Student visa program. Continue moving forward with school partnerships as outlined. Prepare the revisions to the residency policy as discussed for adoption at the next meeting. 8. ADJOURNMENT President Wheat adjourned the work session at 7:26 p.m. BOT Minutes 03/06/17 Page 3of5 Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 7:26 p.m. 2. ITEMS OF COMMUNITY INTEREST Superintendent Brymer provided an overview of the upcoming items. 3. CITIZEN COMMENTS No one addressed the Board. 4. CONSENT AGENDA: a. Consider approval of the minutes from the February 6, 2017, meeting. } b. Consider approval of Resolution 17-05, Amending the Endorsements in the Graduation Policy. MOTION: Trustee Stoltenberg made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. S. EXECUTIVE SESSION The Board did not convene into executive session. The Board will conduct a closed session under Texas Government Code Chapter 551 for the following: a. Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter regarding the following: Admissions and Residency policies for the Academy. 6. RECONVENE MEETING 7. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY BOT Minutes 03/06/17 Page 4of5 8. FUTURE AGENDA ITEMS i f No future agenda items. 9. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the regular session at 7:31 p.m. APPROVED BY THE BOARD OF TRUSTEES ON APRIL 3, 2017. ATTEST: Laura Wheat, President Kelly lEdwarc&Board Secretary BOT Minutes 03/06/17 Page 5 of 5