Loading...
01-09-17 BOT Min WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING January 9, 2017 PRESENT: President Laura Wheat, Trustees: Carol Langdon, Rick Rennhack, and Alesa Belvedere. ABSENT: Michael Barrett and Wayne Stoltenberg OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, MYP Principal Dr. Andra Barton, PYP Principal Rod Harding, Student Services Administrator Jennifer Furnish, College Counselor Carl Tippen, Registrar Ange Bumgarner, Director of Finance Debbie Piper, Director of Human Resources & Administrative Services Todd Wood, Director of Communications Ginger Awtry, Director of Facilities and Parks & Recreation Troy Meyer, Director of Information Technology Jason Power, and Communications Manager Jon Sasser. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:15 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. 3. REPORTS a. Quarterly Financial "Dashboard"report for the quarter ended November 30, 2016. BOT Minutes 01/09/17 Page 1 of 4 4. DISCUSSION ITEMS President Wheat moved to item b of the agenda. a. Presentation and discussion of the FY 2015-2016 annual audit report from Weaver and Tidwell, L.L.P. John DeBurro, Weaver and Tidwell, and Director Piper provided a presentation and overview of the audit. Discussion ensued regarding charging a vehicle fee during enrollment, MYP Counselor, number of schools the firm audits, and the areas of risks. b. Presentation and discussion of the PYP Science and related STAAR assessment preparation. Principal Harding introduced Grade 5 students Jack Brinkley, Megan Flight, Caroline Schilsky, and Anna Kuster. Each student provided an explanation and demonstration of their STEM projects. Principal Harding, Mr. Febres and Mrs. Fischer provided a presentation and overview of the STAAR assessment preparation. Discussion ensued regarding sharing the labs, heat sources used by grade level, and one-on-one technology resources. President Wheat then moved to item a of the agenda. c. Presentation and discussion regarding the release of the new National Student Clearinghouse data on Westlake Academy graduates. Dr. Bryson, Mr. Tippen, and Mrs. Bumgarner provided a presentation and overview of the item. Discussion ensued regarding flagship institutions, financial aid, expectation for college graduation, the number of students attending public and private colleges, the rising cost of tuition, percentage of students applying for early action, the type of degrees obtained, and how this information will be disseminated to students and parents. BOT Minutes 01/09/17 Page 2 of 4 d. Presentation and discussion regarding the Indicators for A-F Academic Accountability System. Mrs. Furnish provided a presentation and overview of the item. Discussion ensued regarding the definition of economically disadvantage student, scholarship opportunities for students, the ratings and effect on schools. S. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA. No additional discussion. 6. BOARD RECAP / STAFF DIRECTION Not weighing-in on the A-F Accountability System. Including degree information on the National Student Clearinghouse data report next year. Disseminating the National Student Clearinghouse data to students and parents. 7. ADJOURNMENT President Wheat adjourned the work session at 7:00 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 7:01 p.m. 2. ITEMS OF COMMUNITY INTEREST Dr. Bryson provided an overview of the items presented to the Board for'Board Appreciation Month'. Ms. Awtry provided an overview of the IB Diploma Ceremony, upcoming events and introduced Mr. Jon Sasser as the Town's Communication Manager. Assistant Town Manager DeGan provided an update regarding the Direction Finders Survey. BOT Minutes 01/09/17 Page 3 of 4 3. CITIZEN COMMENTS No one addressed the Board. 4. CONSENT AGENDA a. Consider approval of the minutes from the December 5, 2016, meeting. b. Consider approval of Resolution 17-01, Approving the FY 2015-2016 annual audit report from Weaver and Tidwell, L.L.P. c. Consider approval of Resolution 17-02, Adopting the 2017-2018 School Calendar. MOTION: Trustee Belvedere made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. S. FUTURE AGENDA ITEMS No future agenda items. 6. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Belvedere made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the regular session at 7:13 p.m. APPROVED BY THE BOARD OF TRUSTEES ON FEBRUARY 6, 2017. ATTEST: Laura Wheat, President Kelly tdwarG s Board Secretary BOT Minutes 01/09/17 Page 4of4