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04-03-17 BOT Min WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING April 3, 2017 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. ABSENT: Michael Barrett OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Attorney Janet Bubert, MYP Principal Dr. Andra Barton, PYP Principal Rod Harding, DP Principal/Coordinator Stacy StoyanofF, Registrar Ange Bumgarner, Foundation Executive Director Dr. Shelly Myers, Director of Planning Ron Ruthven, Building Off=icial Pat Cooke, Finance Director Debbie Piper, Director of Human Resources Todd Wood, Director of Communications Ginger Awtry, Fire Chief Richard Whitten, Public Works Director Jarrod Greenwood, and Director of Parks & Recreation Troy Meyer. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:03 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. i BOT Minutes 04/03/17 Page 1 of 5 3. RECOGNITION OF THE MEN'S AND WOMEN'S BASKETBALL TEAMS. Coach Burt introduced Coach Barrows. Coach Barrows introduced the Women's team: Varsity - Cassie Stoltenberg, Grace Rennhack, Kaylee Hamilton, Brynn Jones, Riley Timmerman, Hunter Barnard, Rina Mitchell, Sydney McQuietor, Lauren Cortinas, Brooke Jones and Managers: Elizabeth Garabedian and Regan Ward Coach Burt introduced Coach Nothe. Coach Nothe introduced the Men's team: Brendan Myers, Tyler Simpson, Elias Mitchell, Grant Olson, Reid Olson, Garrison Luckett, Tre Gray, Mitch Thompson, Michael Grover, James Cavazos, Josh Cortinas and Managers: Makenzy Kunkel and Kenedy Donatto 4. REPORTS a. Quarterly Financial "Dashboard" report for the quarter ended February 28, 2017. Trustee Stoltenberg asked for an explanation regarding the reduction in State funding. Dr. Bryson provided an overview of the funding regarding attendance, applying for a grant, reducing expenditures, the recognition of attendance, enrollment revenue, leavers report themes and any trends. Attorney Bubert provided an explanation of funding and attendance. S. DISCUSSION ITEMS a. Presentation and discussion regarding the PYP developments leading to the parent- student mathematics evening on February 23, 2017. Mr. Harding and Mrs. Bauer provided a presentation and overview of the evening. Discussion ensued regarding offering the event multiple times a year. b. Discussion of Board Policy 1.01 Proof of Residency and possible revisions to this policy. President Wheat moved to Board Recap and Staff direction. BOT Minutes 04/03/17 Page 2 of 5 6. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA. No additional discussion. 7. EXECUTIVE SESSION The Board did not convene into executive session. The Board will conduct a closed session under Texas Government Code Chapter 551 for the following: a. Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter regarding the following: Admissions and Residency policies for the Academy. 8. RECONVENE MEETING 9. BOARD RECAP / STAFF DIRECTION President Wheat stated that there is an interest in pursuing a 2018 legislative agenda regarding students sick days and funding attendance. 10. ADJOURNMENT President Wheat adjourned the work session at 6:09 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:09 p.m. 2. ITEMS OF COMMUNITY INTEREST Ms. Awtry provided an overview of the upcoming items and School Year End activities. 1 1 BOT Minutes 04/03/17 Page 3 of 5 3. CITIZEN COMMENTS F No one addressed the Board. 4. CONSENT AGENDA a. Consider approval of the minutes from the February 27, 2017, meeting. b. Consider approval of the minutes from the March 6, 2017, meeting. MOTION: Trustee Rennhack made a motion to approve the consent agenda. Trustee Stoltenberg seconded the motion. The motion carried by a vote of 4-0. S. DICUSSION AND CONSIDERATION OF RESOLUTION 17-06, AMENDING THE RESIDENCY POLICY. Superintendent Brymer, Dr. Bryson and Mrs. DeGan provided a presentation and overview of the proposed revisions. Discussion ensued regarding Building Code permit requirements, permit expirations, clarifications to the primary boundary and those relying on the contract of purchase, must also be secondary boundary residents. MOTION: Trustee Rennhack made a motion to approve Resolution 17- 06, with revisions defining the term primary boundary and those relying on the contract of purchase, must also be secondary boundary residents. Trustee Stoltenberg seconded the motion. The motion carried by a vote of 4-0. 6. EXECUTIVE SESSION The Board did not convene into executive session. The Board will conduct a closed session under Texas Government Code Chapter 551 for the following: a. Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter regarding the following: Admissions and Residency policies for the Academy. 7. RECONVENE MEETING S. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY BOT Minutes 04/03/17 Page 4 of 5 - 9. FUTURE AGENDA ITEMS No future agenda items. 10. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Belvedere made a motion to adjourn the regular session. Trustee Langdon,seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the regular session at 6:32 p.m. APPROVED BY THE BOARD OF TRUSTEES ON MAY 8, 2017. ATTEST: 1z I at Ir/a Wheat, President Kelly'�dwar Board Secretary BOT Minutes 04/03/17 Page 5 of 5