Loading...
Res 17-08 Amending Res 16-20 Revising Mesa Planning Scope of work on Public Art Plan TOWN OF WESTLAKE RESOLUTION 17-08 A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS AMENDING RESOLUTION 16-20 BY REVISING THE SCOPE OF SERVICES FOR MESA PLANNING IN THE AMOUNT OF $26,500 FOR ADDITIONAL SERVICES RELATED TO THE NEW WESTLAKE PUBLIC ART PLAN. WHEREAS, the Westlake Town Council (Town Council) has identified excellent quality of life as a strategic priority; and, WHEREAS, excellent quality of life emphasizes community aesthetics which includes public art; and, WHEREAS, the Town Council has determined that the Town's quality of life revolving around aesthetics and public art would benefit from re-constituting the Town's public art program; and, WHEREAS, on May 23, 2016 the Town Council adopted Resolution 16-20 approving a contract with MESA Planning (MESA) with a scope of work to establish a new public art plan that sets out goals, objectives and a framework for a new Town-wide public art program; and WHEREAS, this contract approved on May 23, 2016 with MESA had an expenditure limit of $25,000 unless amended by the Town Council and its scope of services is largely complete; and WHEREAS, the Town Council is desirous of amending this scope of services with MESA for MESA to perform additional work tasks as described in Exhibit A attached to this resolution WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW,THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: THAT, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: THAT, the Town Council of the Town of Westlake, Texas, hereby approves with this resolution the revised scope of services described in the attached Exhibit "A" to this resolution with the additional tasks listed in this exhibit and approves an expenditure of up to $26,500 for these additional tasks and services. Further, the Town Council authorizes the Town Manager to execute said revised scope of services agreement with MESA Planning for this engagement on behalf of the Town of Westlake. Resolution 17-08 Page I of 2 SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 27th DAY OF FEBRUARY 2017. y F ' OF r •Y f i ATTEST: �. F- Laura L. Wheat, Mayor : m KeV Edwq do Town Secreta Thomas E. Brym Jo n Matlager APPROVED AS TO FO L. Stanton Lawry ` owr s ttorney Resolution 17-08 Page 2 of 2 MESA + PLANNING STATEMENT OF CONTRACT COMPLETION AND REQUEST FOR ADDITIONAL CONTRACT SCOPE As of February 27, 2017; MESA-Planning has completed work described in the"Scope of Services" portion of the contract between MESA-Planning and the Town of Westlake,authorized by Town of Westlake Resolution 16-20. Page 5 of 9 in this contract authorizes an hourly billing maximum of$25,000 (without Council authorization for additional funding). The work completed to date(within the initially approved hourly maximum) includes: A. All of Tasks: a. 1.1 Council Work Session b. 1.2 Public Art Goals and Objectives:The Art Strategy Report lays out 99 Goal Statements derived from public participation. c. 1.3 Mission Statement:The Art Strategy Report lays out 5 mission elements for Public art in Westlake d. 1.4 Meet with Land Owners (which includes a public Workshop on October 20,2016) e. 2.1 Allocation of Art Type with Comprehensive Plan:The Workshop discussion presentation identifies the public domain opportunities and the art opportunities in each by Comp Plan Land Use Character District. f. 2.2 Public Art Framework Plan:The Art Strategy Report identifies the 4 Art Settings of Westlake g. 3.1 Works:The Art Strategy Report addresses the Competition,Art-in-Architecture and Donors. h. 3.2 Funding Strategy:The Art Strategy Report identifies funding options i. 3.3 Works Management:The Art Strategy Report identifies a governance structure and staff support for governance operations. Within the existing contract,Task 3.4 is an open-ended task created for"on-going"support of Westlake's Public Art Initiative and would take hourly billing over the authorized amount. Therefore the matter of on-going support is something that should be considered after the substantive work of the current contract is complete.Task 3.4 will be considered at a later date when the scope of its engagement is better understood. ROBIN.H.MCCAFFREY AIA.FAICP 11700 PRESTON.RD.STE.660-299 DALLAS.TX.75230 PH + 214.535.7484 rmccaffrey(a)mesa-plan ning.com Resolution 17-08 MESA + PLANNING During execution of the work specified in the current contract, it was discovered that additional tasks are needed in order to bring to Council a clear opportunity to take action on Public Art. More specifically,these tasks include: 1. Institutional Engagement and setup commitments to the Curatorial Partnership: 2. Inaugural event activity agenda and budget 3. Facilitate identification of inaugural event sponsor 4. Formulate a more detailed works management checklist. Therefore, MESA-Planning requests an expansion of the existing work scope and an additional contract for the following Scope of Work and Fee. More specifically the revised Scope of Work and Fee are: REVISED SCOPE OF WORK New Task 1a.Works Management Checklist: The Public Art Planning Team will prepare a Works Management Checklist and description of roles and responsibilities related to the on-going management of works after installation. New Task 1b. Donation support options for the Westlake Art Program:The Public Art Team will consider opportunities for donor support in light of the 4 Art Settings,the Competition process,and the Public Art Society. New Task 1b. Institutional Engagement and Commitment to the Curatorial partnership:The Public Art Planning Team will continue to build relationships with other art institutions whose participation in the Westlake Competition Program is considered important and beneficial to its success and fulfillment of its purpose. New Task 1c. Inaugural Event activity agenda and budget:Once an Inaugural Competition Event is identified,the Public Art Planning team will prepare an agenda of actions and steps associated with execution of that inaugural event and a likely budget for the event for presentation to the Town Council. New Task 1d. Facilitate identification of inaugural event sponsor:The Public Art Planning team will meet with and work with potential event sponsors in an effort to attain a commitment to sponsorship of an inaugural Competition Event for Westlake. ROBIN.H.MCCAFFREY AIA.FAICP 11700 PRESTON.RD.STE.660-299 DALLAS.TX.75230 PH + 214.535.7484 rmccaffrey0)mesa-p1anning com Resolution 17-08 MESA + PLANNING ADJUSTED FEE The fee for work on the above specified tasks is$26,500 All hourly fee rates and conditions of the current contract between MESA-Planning and the Town of Westlake(Resolution 16-20) remain in effect. Accepted: Town of Westlake-by Tom Brymer,Town Manager Date `,. MESA Planni by Rabin H. McCaffrey FAICP,AIA [Yate ROBIN.H.MCCAFFREY AIA.FAICP 11700 PRESTON.RD.STE.660-299 DALLAS.TX.75230 PH + 214.535.7484 rmccaffrey mesa-plan ning.com Resolution 17-08