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12-12-16 TC Min MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING December 12, 2016 PRESENT: Mayor Laura Wheat, Council Members: Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. Rick Rennhack arrived at 5:14 p.m., and Michael Barrett arrived at 5:16 p.m. ABSENT: OTHERS PRESENT: Town Manager Thomas Brymer, Town Secretary Kelly Edwards, Town Attorney Cathy Cunningham, Assistant Town Manager Amanda DeGan, Director of Public Works Jarrod Greenwood, Fire Chief Richard Whitten, Deputy Chief John Ard, Director of Communications Ginger Awtry, Director of Information Technology Jason Power, Director of Planning & Development Ron Ruthven, Development Coordinator/ Management Analyst Joel Enders, Director of Finance Debbie Piper, Director of Human Resources &Administrative Services Todd Wood, and Director of Parks & Recreation Troy Meyer. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:11 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags. Town Council Minutes 12/12/16 Page 1 of 9 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. 4. DISCUSSION ITEMS a. Presentation and discussion regarding the proposed Transfer of Development Intensity Ordinance. Director Ruthven provided an overview of the agenda item. Mr. Robin McCaffrey and Ms. Ashley Shook, Mesa Planning, provided a presentation and overview of the proposed ordinance. Discussion ensued regarding incentives for open space adjacent to Westlake Academy, flexibility for Council to determine the public use and greater intensity, references used to create the ordinance, a guide for staff and applicants, residential numbers as adopted by the Comprehensive Plan, platting process, the possibility of selling sending or receiving rights, and dual sending areas. Town Manager Brymer discussed the next steps for the ordinance. Mr. Joe Schneider, Hillwood, is in favor of the proposed ordinance but would like to have an additional meeting prior to adoption. b. Presentation and Discussion of process to date and establishing Goals, Objectives, and a Framework for a Town-Wide Public Art Program. Mr. Robin McCaffrey and Ms. Ashley Shook, Mesa Planning, provided a presentation and overview of the item. Discussion ensued regarding the percentage of temporary and permanent art, reaching out to multiple museums, bringing Artists to Westlake, Charles Schwab's interest in the program, and communicating the program to the past Public Art board members. c. Discussion and update regarding the Upcoming Legislative Session and possible Westlake Priorities. Town Manager Brymer provided an overview of the item. Discussion ensued regarding supporting transportation, the opposition of appraisal caps, and the creation of appraisal districts. Town Council Minutes 12/12/16 Page 2of9 Council Member Stoltenberg would be in favor remaining silent on the opposition of appraisal caps. d. Discussion Regarding a proposed Special Events Ordinance. Town Manager Brymer provided an overview of the item. Discussion ensued regarding the regulation of events on private property, quasi- public events, the levels of events, traffic and parking, informing land owners, and establishing the parameters based on the size of the property. e. Standing Item: Presentation and discussion of development projects per Staff November 2016 report and November 2016 Entrada report from the Developer. Director Ruthven provided an overview of the items as outlined in the report. Discussion ensued regarding the construction along Solana Boulevard and the impacts to the Granada subdivision, notification regarding the traffic switch, grading performance of developers, wayfinding in Entrada, and adding the development report to the website, the lighting temperature in Entrada, and revisiting the current Lighting ordinance. 5. EXECUTIVE SESSION The Council convened into executive session at 7:08 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Sec. 551.071 Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: Land Sale b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada - Project Lynx - CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate Charles Schwab & Co., Inc. c. Section 551.072 to deliberate the purchase, exchange, lease or value of real - property regarding Town Hall offices, Fire Station site and Town owned property Town Council Minutes 12/12/16 Page 3 of 9 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:45 p.m. 7. COUNCIL RECAP / STAFF DIRECTION Town staff to meet with land owners regarding the Special Events ordinance. Town staff to update the Lighting ordinance. S. ADJOURNMENT Mayor Wheat adjourned the work session at 7:45 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 7:45 p.m. 2. ITEMS OF COMMUNITY INTEREST Director Awtry provided an overview of the upcoming closings and meetings. 3. CITIZEN COMMENTS No one addressed the Council. 4. CONSENT AGENDA a. Consider approval of the minutes from the November 14, 2016, meeting. b. Consider approval of the minutes from the December 5, 2016, meeting. c. Consider approval of Resolution 16-41, Designating a public newspaper of general circulation as the Official Newspaper. d. Consider approval of Resolution 16-42, Approving the Town's Legislative priorities for the 2017 Texas Legislative Session. MOTION: Council Member Rennhack made a motion to approve items a-c of the consent agenda. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. Town Council Minutes 12/12/16 Page 4 of 9 MOTION: Council Member Belvedere made a motion to approve item d of the consent agenda. Council Member Rennhack seconded the motion. The motion carried by a vote of 4-1-0. Council Member Stoltenberg opposed. S. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 806 AMENDING CHAPTER 70, OF THE WESTLAKE CODE OF ORDINANCES BY ADDING A NEW SECTION RELATED TO TEMPORARY BUSINESS SIGNAGE. Director Ruthven provided a presentation and overview of the item. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Stoltenberg made a motion to approve Ordinance 806. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. 6. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 807, APPROVING REZONING OF AN APPROXIMATELY 5.03-ACRE TRACT, IDENTIFIED AS A PORTION OF PLANNED DEVELOPMENT DISTRICT 2; REZONING SAID TRACT FROM PLANNED DEVELOPMENT TO GOVERNMENT USE. THE SUBJECT TRACT IS GENERALLY LOCATED NEAR THE NORTHWEST CORNER OF DAVIS BOULEVARD AND DOVE ROAD. Coordinator Enders and Director Meyer provided a presentation and overview of the item. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Rennhack made a motion to approve Ordinance 807. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 7. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 808, APPROVING REPLAT OF AN APPROXIMATELY 5.03-ACRE PORTION OF LOT 1, FIDELITY INVESTMENTS ADDITION, PHASE 1. Town Council Minutes 12/12/16 Page 5 of 9 Coordinator Enders and Director Meyer provided a presentation and overview of the item. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Barrett made a motion to approve Ordinance 808. Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. S. DISCUSSION AND CONSIDERATION OF RESOLUTION 16-43, AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH BROWN REYNOLDS WATFORD ARCHITECTS TO PROVIDE PROFESSIONAL ARCHITECTURAL DESIGN SERVICES FOR THE TOWN OF WESTLAKE FIRE/EMS STATION NO. 1 AND AUTHORIZE THE TOWN MANAGER TO MAKE FUNDING CHANGES NOT TO EXCEED $25,000.00 ON THIS PROJECT. Director Meyer provided a presentation and overview of the item. Discussion ensued regarding the next public forum meeting and the number in attendance at the previous public forum. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Stoltenberg made a motion to approve Resolution 16-43. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 9. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 809, APPROVING REPLAT OF AN APPROXIMATELY 2.474-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD 1-2), ESTABLISHED BY ORDINANCE 703 FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND NORTH OF SOLANA BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA. THE REPLAT SHOWS BLOCK A, LOTS 1111, 2, 3, 4, AND BLOCK O, LOTS 1R, 2RX, AND 3RX. Coordinator Enders provided a presentation and overview of the item. i Mayor Wheat opened the public hearing. Town Council Minutes 12/12/16 Page 6of9 No one addressed the Council. i Mayor Wheat closed the public hearing. MOTION: Council Member Rennhack made a motion to approve Ordinance 809. Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. 10. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 810, APPROVING REPLAT OF AN APPROXIMATELY 3.388-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD 1-2), ESTABLISHED BY ORDINANCE 703 FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND NORTH OF SOLANA BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA. THE REPLAT SHOWS BLOCK L, LOT 6, AND BLOCK S, LOT 2X. Coordinator Enders provided a presentation and overview of the item. Mayor Wheat opened the public hearing. r No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Belvedere made a motion to approve Ordinance 810. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. 11. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 811, APPROVING THE FINAL PLAT FOR OR PHASE II OF THE APPROXIMATELY 84 ACRE DEVELOPMENT KNOWN AS GRANADA, LOCATED GENERALLY EAST OF DAVIS BLVD., SOUTH OF SOLANA BLVD., AND NORTH OF DOVE ROAD. Director Ruthven provided a presentation and overview of the item. Discussion ensued regarding the team walk through of the property and the construction entry. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. Town Council Minutes 12/12/16 Page 7 of 9 MOTION: Council Member Rennhack made a motion to approve Ordinance 811. Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. 12. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF A RESOLUTION 16-44, APPROVING THE FINAL PLATS FOR PHASE 1 AND PHASE 2A OF THE QUAIL HOLLOW SUBDIVISION, SHOWING 52 RESIDENTIAL LOTS OF ONE-ACRE OR MORE IN SIZE. THE PROPERTY INCLUDED IN THE FINAL PLATS IS A PORTION OF THE APPROVED 188.28-ACRE PRELIMINARY PLAT LOCATED AT 1755 DOVE ROAD, SOUTHEAST CORNER OF THE FM 1938/DOVE ROAD INTERSECTION. Director Greenwood provided a presentation and overview of the item. Discussion ensued regarding the dam and right of way dedication along Dove Road, the careful relocation of the dam, and walk through of the property with staff. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Stoltenberg made a motion to approve Resolution 16-44. Council Member Rennhack seconded the motion. The motion carried by a vote of 5-0. 13. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Sec. 551.071 Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: Land Sale b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada - Project Lynx Town Council Minutes 12/12/16 Page 8 of 9 - CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate Charles Schwab &Co., Inc. c. Section 551.072 to deliberate the purchase, exchange, lease or value of real property regarding Town Hall offices, Fire Station site and Town owned property 14. RECONVENE MEETING 15. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 16. FUTURE AGENDA ITEMS No future agenda items. 17. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 8:13 p.m. APPROVED BY THE TOWN COUNCIL ON JANUARY 23, 2017. ATTEST: LauKa Wheat, Mayor Kelly Edwar , Town Secretary t Town Council Minutes 12/12/16 Page 9 of 9