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11-07-16 BOT Min WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING November 7, 2016 PRESENT: President Laura Wheat, Trustees: Carol Langdon, Rick Rennhack and Wayne Stoltenberg. Michael Barrett arrived at 5:43 ABSENT: Alesa Belvedere OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Executive Director Dr. Mechelle Bryson, MYP Principal Dr. Andra Barton, PYP Principal Rod Harding, Student Services Administrator Jennifer Furnish, College Counselor Carl Tippen, DP Principal/Coordinator Stacy Stoyanoff, Director of Finance Debbie Piper, Director of Human Resources & Administrative Services Todd Wood, Director of Communications Ginger Awtry, Director of Facilities and Parks & Recreation Troy Meyer, and Director of Planning Ron Ruthven. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:34 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. 3. RECOGNIZE AND HONOR NATIONAL MERIT SCHOLARS. 1 Mr. Tippen recognized the follow National Merit Scholars: National Hispanic Scholar Julian Sanders. BOT Minutes 11/07/16 Page 1 of 4 -- National Merit Commended Kelsey Hassell, Alexander Nguyen, Julian Sanders, and Mitchell Thompson. National Merit Semi Finalist Ryan Parkey. 4. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA. Trustee Langdon inquired if the video surveillance policy was requested. Dr. Bryson stated no but that the Academy is complying with the new requirements established by the Education Code. Discussion then ensued regarding the installation of the camera and system. S. REPORTS a. Report of international teachers and a review of the immigration status of non- permanent residents employed at Westlake Academy. Mr. Wood received the Permanent Resident Cards today. Mr. Wood then presented the cards to the family. ` b. Report by IB coordinators on AP and IB training opportunities. Discussion regarding any additional training. 6. DISCUSSION ITEMS a. Presentation and discussion of the Global Collaboration between Westlake Academy and Edmonton Islamic Academy, Canada. Mr. Harding and Ms. Fischer provided a presentation and overview of the visit. Discussion ensued regarding the similarity of visions, perceptions, processes to collaborate, number of students, noting that EIA is a public school in Alberta, dialogue between teachers, and managing any concerns from the parent body. 7. BOARD RECAP / STAFF DIRECTION No additional direction provided. S. ADJOURNMENT President Wheat adjourned the work session at 6:22 p.m. BOT Minutes 11/07/16 Page 2 of 4 Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:22 p.m. 2. ITEMS OF COMMUNITY INTEREST Director Awtry provided an overview of the ground breakings. Dr. Bryson discussed the next topic for Danish and Dialogue. 3. CITIZEN COMMENTS No one addressed the Board. 4. CONSENT AGENDA a. Consider approval of the minutes from the October 3, 2016, meeting. b. Consider approval of Resolution 16-18, Adopting Special Education Video Surveillance Policy. MOTION: Trustee Langdon made a motion to approve the consent agenda. Trustee Barrett seconded the motion. The motion carried by a vote of 4-0. S. PUBLIC HEARING AND DISCUSSION REGARDING THE SCHOOL FIRST 2016 RATING BASED ON SCHOOL YEAR 2014-2015 DATA AND ANNUAL FINANCIAL MANAGEMENT REPORT. Director Piper provided an overview of the report stating that we received a perfect score, 100 out of 100 points. Discussion ensued regarding the enrollment questions and number of schools that received a perfect score. President Wheat opened the public hearing. No one addressed the Board. President Wheat closed the public hearing. BOT Minutes 11/07/16 Page 3 of 4 6. PUBLIC HEARING, PRESENTATION AND ACCEPTANCE OF THE 2015-2016 ACCOUNTABILITY REPORT. Mrs. Furnish provided a presentation and overview of the report. Discussion ensued regarding correlation of the results to the testing, upcoming revisions to the STARR writing section, and the timeframe imposed to complete the test. President Wheat opened the public hearing. No one addressed the Board. President Wheat closed the public hearing. MOTION: Trustee Stoltenberg made a motion to accept the Accountability Report. ,Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. 7. FUTURE AGENDA ITEMS No future agenda items. - S. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Stoltenberg seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the regular session at 6:52 p.m. APPROVED BY THE BOARD OF TRUSTEES ON DECEMBER 5, 2016. ATTEST: All _ Laura Wheat, President Kelly "dwa .&, Board Secretary BOT Minutes 11/07/16 Page 4 of 4