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10-03-16 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING October 3, 2016 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Caroi Langdon, and Rick Rennhack. Wayne Stoltenberg arrived at 5:16 p.m. ABSENT: Michael Barrett OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Executive Director Dr. Mechelle Bryson, MYP Principal Dr. Andra Barton, PYP Principal Rod Harding, Student Services Administrator Jennifer Furnish, Registrar Ange Bumgarner, DP Principal/Coordinator Stacy StoyanofF, Director of Finance Debbie Piper, Director of Communications Ginger Awtry, Director of Facilities and Parks & Recreation Troy Meyer, Director of Public Works/Assistant to the Town Manager Jarrod Greenwood and Chief of Police Mike Wilson. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:11 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the Pledge of Allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGEN DA. No additional discussion. BOT Minutes 10/03/16 Pagelof5 4. FACULTY PRESENTATION REGARDING THE RON CLARK ACADEMY AND IPAD PALOOZA STAFF TRAINING. Dr. Barton introduced the teachers that attended iPadPalooza and Ron Academy training. Mrs. Busico-Flight, Ms. Redding, and Mrs. Sandfort provided presentation and overview of the training sessions they attended at iPadPalooza. Mrs. Stack and Ms. Redding provided a presentation and overview of the Ron Clark Academy training. Discussion ensued regarding the Ron Clark Academy selection process, instruction for Grade 5 through Grade 8, students' expectations, teacher and faculty attrition rate, enrollment numbers, use of technology and practices learned that teachers would like to implement. 5. REPORTS a. Report of international teachers and a review of the immigration status of non- permanent residents employed at Westlake Academy. b. Report Regarding the Percentage of Revenue Received Based on Attendance. Dr. Bryson stated that the attendance percentage rate for the first 6 weeks is 98.07%. Discussion then ensued regarding the dedicated staff member reaching out to parents to provide notes to excused absences, notifying parents by mail the number of missed days, and how teachers are efFectively using the advisory period. 6. DISCUSSION ITEMS a. Presentation and discussion regarding the International School's Assessment (ISA) and Assessment of Performance toward Proficiency in Languages (APPL in regard to future administrations). Dr. Barton and Mr. Harding provided a presentation and historical overview of the ISA and APPL testing assessments. Discussion ensued regarding how the ACT/SAT indicate the success of the assessment, recommendations for the 2016-2017 school year, not over testing students, and adjusting the testing date. b. Presentation and discussion regarding Enrollment update for School Year 2016-2017 and analysis of the estimated number of Students eligible to attend the Academy living within Westlake. BOT Minutes 10/03/16 Page2of5 Mrs. Furnish and Mrs. Bumgarner provided a presentation and overview comparison of the enrollment. Discussion ensued regarding attrition, enrollment concentration in the Primary grades, numbers excluding undeveloped properry, neighborhood turnover, new residents' school choice, tracking possible enrollments, and updating the School District Strategies (SDS) report. President Wheat to move into Executive Session prior to discussing item c on the agenda. c. Presentation and discussion regarding emergency preparedness at Westlake Academy. Ms. DeGan provided an overview of the item. Mr. Meyer, Dr. Bryson, Officer Talkington and Chief Wilson provided overviews regarding hazardous weather events, police training, active shooter training, Keller Police Department's response time, Student Resource Officer (SRO) in surrounding ISDs, table top exercises, increasing campus patrol, utilizing the Town Marshal, parent and student participation in the table top exercises, and community engagement with law enforcement. 7. EXECUTIVE SESSION The Board convened into executive session at 6:36 p.m. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Sec. 551.076. Deliberation Regarding Security Devices or Security Audit to deliberate: (1) the deployment, or specific occasions for implementation, of security personnel or devices; or (2) a security audit. 8. RECONVENE MEETING President Wheat reconvened the meeting at 7:47 p.m. President Wheat moved back to item c on the agenda. BOT Minutes 10/03/16 Page 3 of 5 9. BOARD RECAP / STAFF DIRECTION Attendance - Add a breakdown by neighborhood to the annual report including a year to year comparison; and use any identifying information that the HOAs may have regarding student enrollment - Use the Glenwyck Farms enrollment numbers to project number of students per household that will likely enroll at the Academy - Enhance police presence on campus by providing a location for an officer to complete reports - Evaluate necessary training for the Town Marshal regarding campus security - Community engagement level as it relates to security efForts at the Academy - Attempt to gather attrition decisions by neighborhood for those with a dual option to attend Westlake or Carroll ISD 10. AD70URNMENT President Wheat adjourned the work session at 8:41 p.m. Reaular Session 1. CALL TO ORDER President Wheat called the regular session to order at 8:41 p.m. 2. ITEMS OF COMMUNITY INTEREST Mrs. DeGan provided an overview of the upcoming events. 3. CITIZEN COMMENTS Angie Schilisky, 1610 Fair Oaks Drive, spoke in favor of continuing the discussion regarding a School Resource Officer (SRO). 4. CONSENT AGENDA a. Consider approval of the minutes from the September 12, 2016, meeting. MOTION: Trustee Rennhack made a motion to approve the consent agenda. Trustee Belvedere seconded the motion. The motion carried by a vote of 4-0. BOT Minutes 10/03/16 Page 4 of 5 5. EXECUTIVE SESSION The Board did not convene into executive session. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Sec. 551.076. Deliberation Regarding Security Devices or Security Audit to deliberate: (1) the deployment, or specific occasions for implementation, of security personnel or devices; or (2) a security audit. 6. RECONVENE MEETING 7. TAKE ANY NECESSARY ACTION No action necessary. 8. FUTURE AGENDA ITEMS No future agenda items. 9. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Langdon on seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the regular session at 8:46 p.m. APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 7, 2016. ATTEST: '/� \ "�../`�-� �-i" Y ti✓, �. : W'`�J�1 J Kelly �dward�) Board Secretary � ,�. �l/,/�� ����(�1✓i � Laura Wheat, President BOT Minutes 10/03/16 Page 5 of 5