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09-12-16 BOT Min WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING September 12, 2016 PRESENT: President Laura Wheat, Trustees: Michael Barrett, Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. ABSENT: Rick Rennhack OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Executive Director Dr. Mechelle Bryson, Student Services Administrator Jennifer Furnish, Registrar Ange Bumgarner, DP Principal/Coordinator Stacy Stoyanoff, Director of Human Resources &Administrative Services Todd Wood, and Director of Communications Ginger Awtry. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:07 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA. No additional discussion. s BOT Minutes 09/12/16 Page 1 of 5 4. STUDENT PRESENTATIONS REGARDING SUMMER TRAVEL AND TEACHER PRESENTATIONS REGARDING INTERNATIONAL MINDEDNESS EDUCATORS SYMPOSIUM 2016 (IMES). Mrs. Busico-Flight provided an overview of the summer travel. Ms. Firsching provided an overview of the Shoulder to Shoulder student travel. The following students shared their experiences. Peru: Janzen Small, Sofia Martinez-Murillo Cambodia: Meredith Donatto Nepal: Kennedy Donatto, Mackenzee Bumgarner Bolivia: Hunter Cochran, Sabrina Aslam, Makenzy Kunkel Students traveling to Costa Rica included Sarah Mayhew, Jack Ferguson, Grant Olson, and Payton Harrison. Mrs. Morales introduced the students that traveled to San Miguel de Allende Students included: Ryan Parkey, Lily Jacobs, Ally Graulty, Olivia Withers, Andrew Cowan, Ian Corwin, Regan Ward, and Elizabeth McCartney IMES Mr. Stoyanoff, Ms. Martin, Ms. Taylor, Ms. Fisher, and Dr. Bryson provided an overview of their experiences at IMES. - Discussion ensued regarding the projects and the LIMBS campaign, an Exchange Program for students, and possible Teacher Exchange. S. PRESENTATION OF THE 2016 AP SCHOLARS TO THE BOARD OF TRUSTEES. THIS CELEBRATION WILL HONOR THE WESTLAKE ACADEMY STUDENTS WHO RECEIVED THE DESIGNATION OF AP SCHOLAR, AP SCHOLAR WITH HONORS, AND AP SCHOLAR WITH DISTINCTION. Mr. Stoyanoff announced the AP Scholars. AP Scholars AP Scholars with Honors Andrew Cowan Marga del Mundo Kelsey Hassell Peyton Harrison Edward Lofrisco Ryan Parkey Garrison Luckett Sophia Maas Katrina Mikhail Alexander Nguyen Scarlet Oakley Katherine Osborne Amy Selvarathinam BOT Minutes 09/12/16 Page 2 of 5 AP Scholars with Distinction Zachariah Malik Julian Sanders Discussion ensued regarding the testing and preparation, strategies, and how they are utilizing the curriculum. 6. REPORTS a. Report of international teachers and a review of the immigration status of non- permanent residents employed at Westlake Academy. Mr. Wood provided an overview of the new categories and quotas. Discussion ensued regarding the progress and status of the immigration status. 7. DISCUSSION ITEMS a. Presentation and discussion regarding Back to School events. Dr. Bryson, Ms. Standfort, and Mrs. Watson provided an overview of the back to school events. b. Presentation and discussion regarding college readiness data over the last five years. Mr. Tippen and Mr. Stoyanoff provided a presentation and overview of the item. Discussion ensued regarding number of schools that have chosen test-optional, IEP testing, students`testing preference of the SAT or ACT, Human Geography, implementing a PSAT for Grades 8 and 9, SAT subject test, discussions with students regarding their college of choice, college boot camp, and the upcoming college tour trip. c. Presentation and discussion regarding the current implementation of new Higher Level (HL) IB courses. Mr. Stoyanoff and Mr. Tippen provided a presentation and overview of the offerings. d. Presentation and discussion of the proposed Parent Survey for school year 2016- 2017. Mrs. DeGan and Dr. Bryson provided an overview of the proposed survey s Discussion regarding revisions and additions to the survey. BOT Minutes 09/12/16 Page 3of5 S. BOARD RECAP / STAFF DIRECTION No further direction. 9. ADJOURNMENT President Wheat adjourned the work session at 7:35 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 7:53 p.m. 2. ITEMS OF COMMUNITY INTEREST Superintendent Brymer reviewed the upcoming events. • 3. CITIZEN COMMENTS No one addressed the Board. 4. CONSENT AGENDA a. Consider approval of the minutes from the August 10, 2016, meeting. b. Consider approval of Resolution 16-16A, Amending the 2016-2017 School Calendar. MOTION: Trustee Stoltenberg made a motion to approve the consent agenda. Trustee Barrett seconded the motion. The motion carried by a vote of 4-0. S. DISCUSSION AND CONSIDERATION AUTHORIZING THE SUPERINTENDENT TO TERMINATE AN AGREEMENT WITH BRACKETT & ELLIS FOR LEGAL SERVICES RELATED TO WESTLAKE ACADEMY. Mrs. DeGan provided an overview of the item. Mrs. Bubert answered question regarding the size and primary focus of the proposed -- new firm. BOT Minutes 09/12/16 Page 4 of 5 MOTION: Trustee Langdon made a motion to approve. Trustee Belvedere seconded the motion. The motion carried by a vote of 4-0. 6. DISCUSSION AND CONSIDER OF A RESOLUTION 16-17 TO AUTHORIZE THE SUPERINTENDENT INTO AN AGREEMENT WITH THE UNDERWOOD LAW FIRM FOR LEGAL SERVICES RELATED TO WESTLAKE ACADEMY. MOTION: Trustee Belvedere made a motion to approve Resolution 16- 17. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. 7. FUTURE AGENDA ITEMS No future agenda items. 8. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Stoltenberg made a motion to adjourn the regular - session. Trustee Barrett on seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the regular session at 8:03 p.m. APPROVED BY THE BOARD OF TRUSTEES ON OCTOBER 3, 2016. ATTEST: I'd Q , / — LaAr Wh at, President Kelly Ed rwa d 0 oard Secretary BOT Minutes 09/12/16 Page 5 of 5