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06-03-13 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING June 3, 2013 PRESENT: Trustees: Clif Cox, Carol Langdon and Rick Rennhack. ABSENT: President Laura Wheat, Trustees Michael Barrett and Wayne Stoltenberg OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, School Attorney Janet Bubert, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, and Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, Communications & Community Affairs Director Ginger Awtry, Director of Human Resources and Administrative Services Todd Wood, Jarrod Greenwood, Management Analysts Alora Wachholz. Workshop Session 1. CALL TO ORDER Trustee Langdon called the workshop to order at 5:11 p.m. 2. PLDGE OF ALLEGIANCE Trustee Langdon led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF • .A ITHE JUNE 3,2013, TRUSTEES REGULAR MEETING AGENDA. TEMS FOR Superintendent Brymer provided an overview of item d of the consent agenda. BOT Minutes 06/03/13 Page 1 of 5 E0&-1411��-) 010 9114W a. Presentation and report by Mrs. Amy Henderson, PYP Reading and Dyslexia Specialist on her acceptance to the Scottish Rite Hospital's Dyslexia 2 year training program. Mrs. Amy Henderson provided a presentation and overview of the Texas Dyslexia Law and current program taught at the academy. Discussion ensued regarding the grades, benefits, and process of teaching the new curriculum. b. Discussion of Retrospective Whole School Goals for 2012-2013, Whole School Goals for 2013-2014. Primary Principal Harding and Secondary Principal Calzini provided an overview of the Whole School Goals as provided. Discussion regarding the community service opportunities for students, improving the MYP curriculum, testing, IB exam results, the Spanish c. Discussion regarding amendments to the Proof of Residency policy and Admissions policy. Superintendent Brymer provided an overview of the proposed revisions to the Admission policy regarding the categories of groups. Attorney Janet Bubert provided an overview of the categories outline by law. Discussion ensued regarding the formulation of the policy and the administrative/operational procedures and the incorporation of those into the policy. Superintendent Brymer provided an overview of the proposed changes regarding the residency policy. d. Discussion of follow-up items from the May 17, 2013, planning retreat. Superintendent Brymer provided an overview synopsis from the planning retreat. The Board would like to move item to the August meeting. BOT Minutes 06/03/13 Page 2 of 5 e. Status Report on Revision of Board's Residential Trips Policy. Superintendent Brymer and Secondary Principal Calzini provided an overview of the criteria from the workshop regarding the locations, traveling for a service opportunity. Discussion ensued regarding the location of future Senior trips, community service component trips and the timing of the trip. The Board would like to move this item to the August meeting. f. Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Superintendent Brymer stated that this will be a standing item on the board agendas moving forward with Phase I construction. Place the trips policy and follow up regarding the May 17, 2013, meeting on the August agenda. Prepare a report regarding the reading and dyslexia as it relates to the Middle Years Programme. C: t_1.X41i17►1u1 ►�11 There being no further business before the Board, Trustee Langdon adjourned the workshop at 6:53 p.m. Trustee Langdon called the meeting to order at 7:14 p.m. BOT Minutes 06/03/13 Page 3 of 5 Michelle Underwood, 304 Parknew Drive, Trophy Club, read a statement regarding the inability to enroll their son into Kindergarten and requested the Board consider the ability for families with tenure to be considered for enrollment prior to residents' grandchildren or the faculty's children. Jessica Pope, 1544 Rolling Acres Drive, Argyle, spoke regarding the lack of space for her children and would like the Board to reconsider the sibling requirements as outlined in the policy. •9 -110 4 0 1101 a. Consider approval of the minutes from the May 6, 2013, meeting. b. Consider approval of the minutes from the May 17, 2013, meeting. c. Consider approval of Resolution 13-06, Amending the Admissions Policy. d. Consider approval of Resolution 1-07, Authorizing the Town Manager to pursue faculty green card subject to available to grant funds to cover the expense for same. e. Consider approval of Resolution 13-08, Amending the Proof of Residency Policy. MOTION: Trustee Rennhack made a motion to approve items a, b, d and e the consent agenda. Trustee Cox seconded the motion. The motion carried by a vote of 3-0. School Attorney Bubert stated that TEA has questions regarding the sibling list and the order or shuffling of that list for year to year and to clarify the exemptions of the lottery. She will work with TEA and staff to address those questions. MOTION: Trustee Cox made a motion to approve item c consent agenda. Trustee Rennhack seconded the motion. The motion carried by a vote of 3-0. BOT Minutes 06/03/13 Page 4 of 5 TI Trustee Rennhack made a motion to adjourn the meeting. Trustee Cox seconded the motion. The motion carried by a vote of 3-0. Trustee Langdon adjourned the meeting at 7:34 p.m. APPROVED BY THE BOARD OF TRUSTEES UGUST 12, 2013. ATTEST: Carol Langdon rustee Kelly Edwards, Board Secretary BOT Minutes 06/03/13 Page 5 of 5