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08-12-13 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING August 12, 2013 PRESENT: President Laura Wheat, Trustees: Clif Cox, Rick Rennhack and Wayne Stoltenberg. Michael Barrett arrived at 5:13 p.m. ABSENT: Trustee Carol Langdon OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, School Attorney Janet Bubert, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, and Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, Communications & Community Affairs Director Ginger Awtry, Director of Human Resources and Administrative Services Todd Wood, Planning and Development Director Eddie Edwards, Director of Information Technology Jason Power and Special Projects Coordinator John Zagurski. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:07 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT• ., THE AUGUST t REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 08/12/13 Page 1 of 4 a. Enrollment update. Discussion ensued regarding the sibling list on -boarding notification, the number of children on the waiting list, Westlake student enrollment, how to proceed with the proposed students and possibilities of establishing a cut-off date for building permit submissions. a. Discussion of proposed amendments to the Discipline, Complaint and Technology Use and Computer System Responsibilities policies. Assistant to the Superintendent DeGan and Assistant Secondary Principal Alan Burt provided an overview of the proposed amendments. Discussion ensued regarding complaint tracking, possible complaint trends, discipline restitution activities, levels of discipline, zero tolerance, administrative discretion, building relationships with students, in -school or off -campus suspensions, parent notifications, and the gun free schools act. b. Discuss the 2012-2013 Academic performance including but not limited to IB diploma results, AP results, and ISA and STAAR testing comparisons. PYP Principal Harding provided a presentation and overview of the primary year program testing results. Secondary Principal Calzini provided a presentation and overview of the diploma year testing results. Discussion ensued regarding the number of students taking exams, mathematics tracts, speech curriculum, and aligning the order of curriculum with the standardized testing periods. c. Discussion of the proposed Academic Budget for Fiscal Year 2013-2014. President Wheat recommended that this item be discussed during the regular meeting. d. Discussion of follow-up items from the May 17, 2013, planning retreat. President Wheat recommended this item be moved to the September meeting agenda. BOT Minutes 08/12/13 Page 2 of 4 e. Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Standing Item Facilities and Recreation Director Meyer provided a presentation and update of the expansion project. Discussion ensued regarding staging areas, parking, background checks of construction employees, and using the EIFS finishing material system. President Wheat adjourned the work session at 7:37 p.m. President Wheat called the meeting to order at 7:56 p.m., with Trustee Rennhack absent. No one addressed the Board. a. Consider approval of the minutes from the June 3, 2013, meeting. b. Consider approval of Resolution 3-, Amending Discipline, Complaint and Technology Use and Computer System Responsibilities policies. c. Consider approval of Resolution 13-1, Amending the Westlake Academy Personnel Manual. TI Trustee Cox made a motion to approve the consent agenda with the revisions as discussed to the Discipline policy and June minutes. Trustee Stoltenberg seconded the motion. The motion carried by a vote of 3-0. 4. CONDUCT A PUBLIC HEARING AND CONSIDER RESOLUTION 13-11, ADOPTING THE REVISED OPERATING•. FISCAL YEAR • 2013 AND THE PROPOSED BUDGET F• YEAR ENDING AUGUST 31, BOT Minutes 08/12/13 Page 3 of 4 • _. :1R • • ! ` iIR 10 14 RJ I I 10 1 N Administrative Coordinator Nibarger provided a presentation and overview of the proposed budget. Discussion ensued regarding electronic textbooks, Shoulder to Shoulder and HELP programs, outstanding debt, changing the language in the budget from principal and interest to reflect the principal amount only, and Blacksmith funding. President Wheat opened the public hearing. No one addressed the Board. President Wheat closed the public hearing. TI Trustee Stoltenberg made a motion to approve Resolution 13- 11. Trustee Barrett seconded the motion. The motion carried by a vote of 3-0. There were no future agenda items. ���_1•�l•1�1:7►151► MOTION: Trustee Cox made a motion to adjourn the meeting. Trustee Barrett seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the meeting at 8:00 p.m. ATTEST: Laura Wheat, President Kelly°Edward, Board Secretary BOT Minutes 08/12/13 Page 4 of 4