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05-09-16 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING May 9, 2016 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, Rick Rennhack and Wayne Stoltenberg. ABSENT: Michael Barrett OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, MYP Principal Dr. Andra Barton, DP Principal/Coordinator Stacy Stoyanoff, Assistant Principal and Coach Alan Burt, Student Services Administrator Jennifer Furnish, Assistant to the Town Manager Jarrod Greenwood, Director of Information Technology Jason Power, and Director of Communications Ginger Awtry. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:02 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. BOT Minutes 05/09/16 Page 1 of 5 3. ITEMS OF COMMUNITY INTEREST Mr. Stoyanoff provided an overview of the Texas High School Juniors who were invited to Join NASA on the #JourneyToMarsprogram and announced the NASA Scholars: Enzo Carina, Cadence King, Zach Malik, Alex Nguyen, Julian Sanders, and Mitch Thompson Mr. Stoyanoff announced the Salutatorian as Andres Martinez Murillo and Valedictorian as Victoria Kubyshko which is also received a National Merit Finalist Scholarship. Coach Alan Burt announced the follow awards: Golf State Champs (3rd straight year) - Grant Gibbs, Ben Jeppesen Tennis Coach - Karon Gopffarth District Champs for a 2nd year row and State Runner Up Men's Doubles Champion for a 2"d year Alex Nyugen and Mitchell Withers Track & Field Coach Ray Cheatham — 3rd place overall in the State Meet Cassie Stoltenberg - 3200 Meters Audrey McQuietor - 100M & 400M Charlie McCartney - Shot put & Discus Women's 4x100 Relay - Marissa Williams, Grace Rennhack, Sarah Mayhew, and Rina Mitchell Women's 4x400 Relay - Marissa Williams, Grace Rennhack, Rina Mitchell, and Audrey McQuietor Girls Basketball - Coach Nick Barrows 4 time State Champs, Emily Moren, Cassie Stoltenberg, Riley Timmerman, Lauren Cortinas, Brynn Jones, Meredith McCune, Elizabeth Garabedian, Rina Mitchell, and Sydney McQuietor Dr. Barton provided an overview of the student's Personal Projects. The following students presented their projects to the Board. Aiden Mesa — wrote a short fictional novel `Dropped Into Nowhere' Anna DesHotels — The World from the Perspective of a Horse Jillian Long — wrote a noval 'A Reason to Live' John Luke Miller — AC Motor Design and Creation Austin Peterson — Created a lego Star War short film Josh Makaron — built a city in India regarding poverty Out of Poverty President Wheat acknowledged everyone's hard work and thanked parents. Assistant to the Superintendent DeGan provided an overview of the calendar of events. Director Awtry provided a correction regarding the time of the Evening in Seville event. 4. REVIEW OF CONSENT AGENDA ITEMS FOR THE MAY 9, 2016, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 05/09/16 Page 2 of 5 5. DISCUSSION ITEMS a. Discussion regarding School start times and student success. Mrs. Furnish provided an overview of the new law regarding the calculation of school hours in minutes. The Leadership Team recommends a start time of 7:55 a.m. and ending the day at 3:10 p.m. Discussion ensued regarding the additional time for content in the primary years, flex time allowing clubs/groups to meet, adding additional time to lunch or morning break time, poor sleep hygiene, impact on working parents, and staggering start times. 6. EXECUTIVE SESSION The Board convened into executive session at 5:46 p.m. The Board will conduct a dosed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: student rights and restrictions for senior events. 7. RECONVENE MEETING President Wheat reconvened the meeting at 6:27 p.m. 8. BOARD RECAP / STAFF DIRECTION No additional direction. 9. ADJOURNMENT President Wheat adjourned the work session at 6:27 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:27 p.m. BOT Minutes 05/09/16 Page 3 of 5 2. ITEMS OF COMMUNITY INTEREST No additional information provided. 3. CITIZEN COMMENTS DeAnn Jeppesen, 2008 Wood Thrush Court, spoke in favor of staggered start times due to parking for student drivers. 4. CONSENT AGENDA: a. Consider approval of the minutes from the April 11, meeting. b. Consider approval of Resolution 16-06, Amending the Primary (K -G5) Assessment and Grade Reporting Policy. Policy No. 6.09. c. Consider approval of Resolution 16-07, Authorizing the Approval of an Interlocal Agreement with the Education Service Center Region 11 Benefits Cooperative. MOTION: Trustee Rennhack made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. 5. EXECUTIVE SESSION The Board convened did not convene into executive session. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: student rights and restrictions for senior events. 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS 8. FUTURE AGENDA ITEMS No future agenda items. BOT Minutes 05/09/16 Page 4 of 5 9. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the regular session at 6:31 p.m. APPROVED BY THE BOARD OF TRUSTEES ON JUNE 6, 2016. ATTEST: Kelly Edwards,) Board Secretary Laura Wheat, President BOT Minutes 05/09/16 Page 5 of 5