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Res 16-19 Approving Amendments to the Personnel Manual TOWN OF WESTLAKE RESOLUTION 16-19 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPROVING AMENDMENTS TO THE TO THE TOWN OF WESTLAKE PERSONNEL MANUAL. WHEREAS, the Town of Westlake realizes that updates and refinements to our standardized personnel policies and procedures are an ongoing and necessary practice; and WHEREAS, the goal of the Town of Westlake is to provide policies and benefits that are competitive to surrounding cities; and WHEREAS, the Town of Westlake desires is to provide employees with a personnel manual that reflects the goals and vision of the Town's leaders; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Westlake Town Council hereby approves the personnel policy amendments attached to this resolution as Exhibit "A, and its inclusion into the Town of Westlake Personnel Manual. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 16-19 Page I of 2 Exhibit"A" Part-Time Firefighter Program The Town of Westlake helps to maintain minimum staffing requirements by qualified personnel on a part-time basis. The primary purpose of the Program is to provide the community with an auxiliary unit of trained, competent Firefighter/Paramedics. These employees supplement our regular personnel and can be used in the event of an emergency when manpower is critical. A screening process will be conducted on all applicants selected by the Fire Chief to be consideredfor available positions. Requirements 1. Must be at least 21 years of age; 2. Must be in good physical and mental health with no disabling physical condition; 3. Must possess a valid Texas driver's license; 4. Must not have a history of criminal or improper personal conduct that may affect suitability for public safety work; 5. Must possess a United States high school diploma or G.E.D. equivalent; and 6. Must possess current firefighter and paramedic certifications; 7. United States Citizenship required or legal authorization to work in the United States. Hiring Process 1. Completion of Town of Westlake Employment Application 2. Completion of Personal History Statement 3. Review of Candidate Qualifications 4. Background Investigation 5. Department Interview 6. Certification and Appointment Commitment Part-time Firefighters are required to work a minimum amount of shifts, as outlined in the Department's Standard Operating Policies. Part-time Firefighters not meeting this requirement will be classified as inactive for an additional calendar quarter. If inactive for more than two consecutive calendar quarters, Part-time Firefighters may be terminated without prior notice. Employee Benefits Part-time Firefighters are offered only specified benefits. These include social security match, Medicare match, unemployment insurance, and workers' compensation insurance, as required by law. Other benefits, including vacation pay, sick leave, retirement benefits, health or disability insurance or related benefits, or any other type of employee benefits, are not included. Compensation Part-time Firefighters will be compensated at a rate that will be reviewed annually during the Town's budget process. This pay rate may be adjusted at any other time by the Town Manager. Employees will be paid twice monthly by direct deposit in accordance with the Fire Department's 15-day payroll cycle. Resolution 16-19 Page 3 of 2 Uniforms Part-time Firefighters will be provided with apparel which will identify them as a Town of Westlake employee. In addition, bunker gear will be available for Part-time Firefighters to use during emergency calls. Pants and footwear will not be provided. Nature of Employment Part-time Firefighters are subject to the same policies and departmental procedures as all other employees. Details of these policies and procedures are contained in the Town of Westlake Personnel Manual and the Westlake Fire/EMS Standard Operating Procedures document. All Part-time Firefighters will receive a copy of the Town of Westlake Personnel Manual, either in printed or electronic form. It shall be the responsibility of each employee to read, understand, and comply with all policies, procedures, rules, regulations, and practices,both those of the Town and those of their respective departments. Failure to comply may result in disciplinary action up to and including termination of employment. Use of Town Equipment All desks, lockers, vehicles, computers, storage devices, and any other equipment assigned to employees throughout an employee's employment remain the property of the Town and may be inspected by a Department Head without notice. There is no expectation of personal privacy in any desk, locker, vehicle and/or equipment owned by or belonging to the Town. If an employee chooses to lock up personal belongings in Town property, the employee shall provide the Department Head with a copy of the key or combination that can be used in the event of an absence from work. The Town assumes no responsibility for loss of employees' personal belongings stored in Town property. For use of computer related equipment, see Section 2.05. Resolution 16-19 Page 4 of 2 SECTION 4: That this Resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 23rd DAY OF MAY, 2016. i ATTEST: Lafira Wheat, Mayor Kelly"Edwar s,Town Secretary Thomas E. Brymer T wn MA-pager APPROVED AS TO F o��pF.LIV o L6 tadfon Low , Tn orney r�Xas Resolution 16-19 Page 2 of 2