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04-11-16 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING April 11, 2016 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. ABSENT: Michael Barrett and Rick Rennhack OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, MYP Principal Dr. Andra Barton, DP Principal/Coordinator Stacy Stoyanoff, MYP Coordinator Terri Watson, PYP Principal Rod Harding, PYP Coordinator Alison Schneider, Student Services Administrator Jennifer Furnish, Registrar Ange Bumgarner, Finance Supervisor Jaymi Ford, Assistant to the Town Manager Jarrod Greenwood, Director of Information Technology Jason Power, Director of Human Resources & Administrative Services Todd Wood, Director of Communications Ginger Awtry and Communications Specialist Susan McFarland. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:05 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. BOT Minutes 04/11/16 Page 1 of 4 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE APRIL 11, 2016, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. 4. REPORTS a. Report of the Quarterly Financial "Dashboard" report for the quarter ended February 29, 2016. Discussion ensued regarding the format of the report, Blacksmith contributions, and grant contributions. 5. DISCUSSION ITEMS a. Presentation and discussion of the MYP Site Visit. Dr. Barton and staff provided a presentation and overview of the site visit. Mrs. Watson, Mrs. Estrada, Ms. Milton, Mrs. Cawthra, Mrs. Erin Britain, Ms. Cussen, and Mr. Mueller provided an overview of each analysis. Discussion ensued regarding vertically aligning TEKS, Managebac, horizontal alignment, contributions to the success of the reauthorization process, double booking of Mathematics and previous site visit reports. b. Presentation and discussion of the proposed amendments to the Primary (K -G6) Assessment and Grade Reporting Policy. Policy No. 6.09. Mr. Harding and Ms. Schneider provided a presentation and overview of the proposed amendments. Discussion ensued regarding the implementation, parent and teacher feedback, assessments, addressing comments made regarding grade inflation, and standardizing the assessment language. 6. BOARD RECAP / STAFF DIRECTION No additional direction. 7. ADJOURNMENT President Wheat adjourned the work session at 6:24 p.m. BOT Minutes 04/11/16 Page 2 of 4 Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:24 p.m. 2. ITEMS OF COMMUNITY INTEREST Presentation of the Distinguish Budget Award to Westlake Academy and to the Director of Finance Mrs. Debbie Piper. Director Awtry and Superintendent Brymer provided an overview of upcoming events. 3. CITIZEN COMMENTS No one addressed the Board. 4. CONSENT AGENDA a. Consider approval of the minutes from the March 7, 2016, meeting. MOTION: Trustee Langdon made a motion to approve the consent agenda. Trustee Belvedere seconded the motion. The motion carried by a vote of 3-0. 5. FUTURE AGENDA ITEMS No future agenda items. BOT Minutes 04/11/16 Page 3 of 4 6. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Stoltenberg made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the regular session at 6:34 p.m. APPROVED BY THE BOARD OF TRUSTEES ON MAY 9, 2016. ATTEST: Cr- , Board Secretary Laura Wheat, resident BOT Minutes 04/11/16 Page 4of4