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SC Kick-Off Meeting presentationSteering Committee November 19, 2013 Steering Committee Kick-Off Meeting The Planning Team Principal in Charge & Project Manager Robin McCaffrey, AIA, AICP (Land Use, Urban Design, Growth Economics, and Architecture) Tia Primova (Web Design) Ashley Shook, LEED AP BD+C (Urban Planning & Design) Eli Pearson, AICP, LEED AP (Urban Planning & Design) Todd LaRue, Principal (Land Use Economics & Real Estate) Carissa Cox, AICP (Environmental Sustainability) Alex Martinez, PE (Civil Engineering & Transportation Planning) Steering Committee November 19, 2013 AGENDA Steering Committee November 19, 2013 AGENDA 1.Why a Comprehensive Plan Now? Steering Committee November 19, 2013 AGENDA 1.Why a Comprehensive Plan Now? 2.What is a Comprehensive Plan? Steering Committee November 19, 2013 AGENDA 1.Why a Comprehensive Plan Now? 2.What is a Comprehensive Plan? 3.Public Involvement Steering Committee November 19, 2013 AGENDA 1.Why a Comprehensive Plan Now? 2.What is a Comprehensive Plan? 3.Public Involvement 4.Steering Committee Roles and Responsibilities Steering Committee November 19, 2013 AGENDA 1.Why a Comprehensive Plan Now? 2.What is a Comprehensive Plan? 3.Public Involvement 4.Steering Committee Roles and Responsibilities 5.Workshop Sequence & Typical Workshop Agenda Steering Committee November 19, 2013 AGENDA 1.Why a Comprehensive Plan Now? 2.What is a Comprehensive Plan? 3.Public Involvement 4.Steering Committee Roles and Responsibilities 5.Workshop Sequence & Typical Workshop Agenda 6.Forging Westlake Website Steering Committee November 19, 2013 Why a Comprehensive Plan Now? A Comprehensive Plan will… Steering Committee November 19, 2013 Why a Comprehensive Plan Now? A Comprehensive Plan will… •Protect the Municipality in times of increasing high- velocity transition. Transition issues: Steering Committee November 19, 2013 Why a Comprehensive Plan Now? A Comprehensive Plan will… •Protect the Municipality in times of increasing high- velocity transition. Transition issues: •Westlake as a Commercial reliever pathway •Demand on Westlake facilities and resources •Growing issues of residential development at city and land use edges Steering Committee November 19, 2013 Why a Comprehensive Plan Now? A Comprehensive Plan will… •Protect the Municipality in times of increasing high- velocity transition. Transition issues: •Westlake as a Commercial reliever pathway •Demand on Westlake facilities and resources •Growing issues of residential development at city and land use edges •Coordinate/Guide establishment of development regulations to address the outcome of transition. Steering Committee November 19, 2013 Preservation of contextual assets that support residential investment –Pastoral –Riparian Communities –Estate Qualities Internally Driven Steering Committee November 19, 2013 Externally Driven Anticipate the Resurgence of Commercial Development –Commercial Dominance –Daytime Population –Trip Generation Steering Committee November 19, 2013 Unique Identity & Character Externally Driven Internally Driven Reconcile the Commercial and Residential City Coherent Town Form Town Identity Quality of Life Steering Committee November 19, 2013 A Comprehensive Plan will… •Protect the municipality in times of increasing high- velocity transition •Transform “If” Westlake will change to “How” Westlake will change. •Character •Form •Quality of Life Why a Comprehensive Plan Now? Steering Committee November 19, 2013 VA L U E LOCATION WITHIN THE TOWN Keller S.H. 114 Existing Value Distribution Why a Comprehensive Plan Now? Steering Committee November 19, 2013 VA L U E LOCATION WITHIN THE TOWN Keller S.H. 114 Existing Value Distribution Potential Value Distribution Why a Comprehensive Plan Now? Steering Committee November 19, 2013 Plan Elements necessary to reconcile land use differences Existing Value Distribution Potential Value Distribution Why a Comprehensive Plan Now? Steering Committee November 19, 2013 A Comprehensive Plan will… •Protect the municipality in times of increasing high- velocity transition •Transform “If” Westlake will change to “How” Westlake will change. •Allow a one-time opportunity to stand in the future and look back on the present •Holistic approach toward a common vision; a true planning process where public mandate guides the work of the Planners Why a Comprehensive Plan Now? Steering Committee November 19, 2013 What is a Comp. Plan? Steering Committee November 19, 2013 What is a Comp. Plan? Section 213 of Texas Government Code: •Sound development of municipalities (including land use and neighborhood protection) Steering Committee November 19, 2013 What is a Comp. Plan? Section 213 of Texas Government Code: •Sound development of municipalities (including land use and neighborhood protection) •Promoting public health, safety, and welfare; Steering Committee November 19, 2013 What is a Comp. Plan? Section 213 of Texas Government Code: •Sound development of municipalities (including land use and neighborhood protection) •Promoting public health, safety, and welfare; •Lessen congestion in streets and roads (non-attainment); Steering Committee November 19, 2013 What is a Comp. Plan? Section 213 of Texas Government Code: •Sound development of municipalities (including land use and neighborhood protection) •Promoting public health, safety, and welfare; •Lessen congestion in streets and roads (non-attainment); •Secure safety from fire, panic, and other dangers; Steering Committee November 19, 2013 What is a Comp. Plan? Section 213 of Texas Government Code: •Sound development of municipalities (including land use and neighborhood protection) •Promoting public health, safety, and welfare; •Lessen congestion in streets and roads (non-attainment); •Secure safety from fire, panic, and other dangers; •Provide adequate light and air; Steering Committee November 19, 2013 What is a Comp. Plan? Section 213 of Texas Government Code: •Sound development of municipalities (including land use and neighborhood protection) •Promoting public health, safety, and welfare; •Lessen congestion in streets and roads (non-attainment); •Secure safety from fire, panic, and other dangers; •Provide adequate light and air; •Prevent over-crowding of land; Steering Committee November 19, 2013 What is a Comp. Plan? Section 213 of Texas Government Code: •Sound development of municipalities (including land use and neighborhood protection) •Promoting public health, safety, and welfare; •Lessen congestion in streets and roads (non-attainment); •Secure safety from fire, panic, and other dangers; •Provide adequate light and air; •Prevent over-crowding of land; •Facilitate adequate provision of transportation, water, sewers, parks, and other public requirements Steering Committee November 19, 2013 What is a Comp. Plan? Section 213 of Texas Government Code: •Sound development of municipalities (including land use and neighborhood protection) •Promoting public health, safety, and welfare; •Lessen congestion in streets and roads (non-attainment); •Secure safety from fire, panic, and other dangers; •Provide adequate light and air; •Prevent over-crowding of land; •Facilitate adequate provision of transportation, water, sewers, parks, and other public requirements •Preserve landmarks of historical, cultural, natural, or architectural importance. Steering Committee November 19, 2013 What is a Comp. Plan? Section 213 of Texas Government Code: •Sound development of municipalities (including land use and neighborhood protection) •Promoting public health, safety, and welfare; •Lessen congestion in streets and roads (non-attainment); •Secure safety from fire, panic, and other dangers; •Provide adequate light and air; •Prevent over-crowding of land; •Facilitate adequate provision of transportation, water, sewers, parks, and other public requirements •Preserve landmarks of historical, cultural, natural, or architectural importance. Regulations in these areas should be guided by a Comprehensive Plan. Steering Committee November 19, 2013 What is a Comp. Plan? The Completed Product will be … Steering Committee November 19, 2013 What is a Comp. Plan? The Completed Product will be … •A solid and comprehensive base that will be easier and less expensive to update and amend - A prescriptive document; more than a descriptive document Steering Committee November 19, 2013 What is a Comp. Plan? The Completed Product will be … •A solid and comprehensive base that will be easier and less expensive to update and amend •A sound base for decisions that define the relationship between financial (and other) benchmarks and growth outcomes – proportionate financial burden Steering Committee November 19, 2013 What is a Comp. Plan? The Completed Product will be … •A solid and comprehensive base that will be easier and less expensive to update and amend •A sound base for decisions that define the relationship between financial (and other) benchmarks and growth outcomes •A clear vision for the future that comes to Government from the Citizenry, not to the Citizenry from the Government – serves a clear public mandate Steering Committee November 19, 2013 What is a Comp. Plan? The Completed Product will be … •A solid and comprehensive base that will be easier and less expensive to update and amend •A sound base for decisions that define the relationship between financial (and other) benchmarks and growth outcomes •A clear vision for the future that comes to Government from the Citizenry, not to the Citizenry from the Government •An emergent constituency to help keep the plan alive – A living Plan; more than a document Steering Committee November 19, 2013 •Population •Existing Conditions •Circulation •Infrastructure Capacity •Land Developability Assessments What is a Comp. Plan? Steering Committee November 19, 2013 •Goals and Objectives •The Framework Plan Assessments Visioning What is a Comp. Plan? Steering Committee November 19, 2013 •Land Use •Transportation •Urban Design •Park & Open Space •Housing •Public Facilities Assessments Visioning The Plan What is a Comp. Plan? Steering Committee November 19, 2013 •Economic Development •Growth Management •Bench Marks •Code Performance Review Assessments Visioning The Plan Implementation What is a Comp. Plan? Steering Committee November 19, 2013 Assessments Visioning The Plan Plan Adoption Implementation What is a Comp. Plan? •Communications •Milestone Reviews •Joint Council/ Commission Work Session •Public hearings Steering Committee November 19, 2013 Assessments Visioning The Plan Plan Adoption Implementation • Workshops 1,2, &3 • Focus Groups • Interviews & Community Walks • Interactive Website What is a Comp. Plan? Public Engagement Steering Committee November 19, 2013 Assessments Visioning The Plan Plan Adoption Implementation • Workshops 1,2, &3 • Focus Groups • Interviews & Community Walks • Interactive Website What is a Comp. Plan? Public Engagement Steering Committee November 19, 2013 What is a Comp. Plan? Public Engagement is the Process Centerpiece Public Engagement Assessments Visioning The Plan Plan Adoption Implementation Steering Committee November 19, 2013 Public Involvement Chapter 213.001: •“Purpose of promoting sound development of municipalities and promoting public health and welfare” Steering Committee November 19, 2013 Public Involvement Chapter 213.001: •“Purpose of promoting sound development of municipalities and promoting public health and welfare” Steering Committee November 19, 2013 Comp. Plan Public Participation Public Interest Public Health & Welfare Public Involvement Chapter 213.001: •“Purpose of promoting sound development of municipalities and promoting public health and welfare” Steering Committee November 19, 2013 Comp. Plan Public Participation Public Interest Public Health & Welfare Po l i c e Po w e r Public Involvement Chapter 213.001: •“Purpose of promoting sound development of municipalities and promoting public health and welfare” Steering Committee November 19, 2013 Comp. Plan Public Participation Public Interest Public Health & Welfare Po l i t i c a l Pr o c e s s Po l i c e Po w e r Public Involvement Chapter 213.001: •“Purpose of promoting sound development of municipalities and promoting public health and welfare” Steering Committee November 19, 2013 Comp. Plan Public Participation Public Interest Public Health & Welfare Po l i t i c a l Au t h o r i t y Po l i t i c a l Pr o c e s s Po l i c e Po w e r Public Involvement Chapter 213.001: •“Purpose of promoting sound development of municipalities and promoting public health and welfare” Steering Committee November 19, 2013 Comp. Plan Public Participation Public Interest Public Health & Welfare Po l i t i c a l Au t h o r i t y Po l i t i c a l Pr o c e s s Po l i c e Po w e r Pe r m - it t i n g Public Involvement Chapter 213.001: •“Purpose of promoting sound development of municipalities and promoting public health and welfare” Steering Committee November 19, 2013 Comp. Plan Public Participation Public Interest Public Health & Welfare Po l i t i c a l Au t h o r i t y Po l i t i c a l Pr o c e s s Po l i c e Po w e r Gr a n t El i g i b i l i t y Pe r m - it t i n g Public Involvement Chapter 213.001: •“Purpose of promoting sound development of municipalities and promoting public health and welfare” Steering Committee November 19, 2013 Comp. Plan Public Participation Public Interest Public Health & Welfare Po l i t i c a l Au t h o r i t y Po l i t i c a l Pr o c e s s Po l i c e Po w e r Co m m u n i t y Co h e s i o n Gr a n t El i g i b i l i t y Pe r m - it t i n g Roles & Responsibilities The Steering Committee Roles: •Facilitate development of the Plan; does not replace the approval function of Council or Commission Steering Committee November 19, 2013 Roles & Responsibilities The Steering Committee Roles: •Facilitate development of the Plan; does not replace the approval function of Council or Commission •Advise by bringing history and continuity to the plan formulation Steering Committee November 19, 2013 Roles & Responsibilities The Steering Committee Roles: •Facilitate development of the Plan; does not replace the approval function of Council or Commission •Advise by bringing history and continuity to the plan formulation •Advocate the plan and recruit community members for support of the Plan Steering Committee November 19, 2013 Roles & Responsibilities The Steering Committee Roles: •Facilitate development of the Plan; does not replace the approval function of Council or Commission •Advise by bringing history and continuity to the plan formulation •Advocate the plan and recruit community members for support of the Plan •Translate between public input and plan formulation in order to achieve a true public mandate Steering Committee November 19, 2013 Roles & Responsibilities Recruit and Get the Word Out! •Equally responsible to actively seek out community members to attend/participate at Public Workshops Steering Committee November 19, 2013 Roles & Responsibilities Recruit and Get the Word Out! •Equally responsible to actively seek out community members to attend/participate at Public Workshops •Existing means of notification: Steering Committee November 19, 2013 Roles & Responsibilities Recruit and Get the Word Out! •Equally responsible to actively seek out community members to attend/participate at Public Workshops •Existing means of notification: •Email blast from the Town (City Staff) Steering Committee November 19, 2013 Roles & Responsibilities Recruit and Get the Word Out! •Equally responsible to actively seek out community members to attend/participate at Public Workshops •Existing means of notification: •Email blast from the Town (City Staff) •Local Newspaper (City Staff) Steering Committee November 19, 2013 Roles & Responsibilities Recruit and Get the Word Out! •Equally responsible to actively seek out community members to attend/participate at Public Workshops •Existing means of notification: •Email blast from the Town (City Staff) •Local Newspaper (City Staff) •City Website and Forging Westlake Website (City Staff and Consultants) Steering Committee November 19, 2013 Roles & Responsibilities Recruit and Get the Word Out! •Equally responsible to actively seek out community members to attend/participate at Public Workshops •Existing means of notification: •Email blast from the Town (City Staff) •Local Newspaper (City Staff) •City Website and Forging Westlake Website (City Staff and Consultants) •Notification to HOAs, the Academy, churches, local businesses, etc. (City Staff, Consultants & Steering Committee) Steering Committee November 19, 2013 Roles & Responsibilities Recruit and Get the Word Out! •Equally responsible to actively seek out community members to attend/participate at Public Workshops •Existing means of notification: •Email blast from the Town (City Staff) •Local Newspaper (City Staff) •City Website and Forging Westlake Website (City Staff and Consultants) •Notification to HOAs, the Academy, churches, local businesses, etc. (City Staff, Consultants & Steering Committee) •Any other ideas? Steering Committee November 19, 2013 Roles & Responsibilities The Steering Committee Responsibilities: •Attend 3 Pre-Workshop Meetings •Review materials to be presented at the Workshops •Strategize with Consultants on approach for up- coming Workshop Steering Committee November 19, 2013 Roles & Responsibilities The Steering Committee Responsibilities: •Attend 3 Pre-Workshop Meetings •Review materials to be presented at the Workshops •Strategize with Consultants on approach for up- coming Workshop •Attend each of the 3 Public Workshops •Speak on behalf of the Comp. Plan •Lead discussion groups at the Workshops Steering Committee November 19, 2013 Roles & Responsibilities The Steering Committee Responsibilities: •Attend 3 Pre-Workshop Meetings •Review materials to be presented at the Workshops •Strategize with Consultants on approach for up- coming Workshop •Attend each of the 3 Public Workshops •Speak on behalf of the Comp. Plan •Lead discussion groups at the Workshops •Attend Post-Workshop 3/Pre-Report Submittal Work Session •Clarify public input received from Workshops Steering Committee November 19, 2013 Roles & Responsibilities The Steering Committee Responsibilities: •Attend 3 Pre-Workshop Meetings •Review materials to be presented at the Workshops •Strategize with Consultants on approach for up- coming Workshop •Attend each of the 3 Public Workshops •Speak on behalf of the Comp. Plan •Lead discussion groups at the Workshops •Attend Post-Workshop 3/Pre-Report Submittal Work Session •Clarify public input received from Workshops •Attend Public Hearings •Lead presentation by introduction/conclusion Steering Committee November 19, 2013 Roles & Responsibilities The Steering Committee Responsibilities: •Attend 3 Pre-Workshop Meetings •Review materials to be presented at the Workshops •Strategize with Consultants on approach for up- coming Workshop •Attend each of the 3 Public Workshops •Speak on behalf of the Comp. Plan •Lead discussion groups at the Workshops •Attend Post-Workshop 3/Pre-Report Submittal Work Session •Clarify public input received from Workshops •Attend Public Hearings •Lead presentation by introduction/conclusion •Help Launch/Establish a Planning Advisory Committee Steering Committee November 19, 2013 Pr e -Wo r k s h o p Me e t i n g 1 Pr e -Wo r k s h o p Me e t i n g 2 Pr e -Wo r k s h o p Me e t i n g 3 Pr e -Re p o r t S u b m i t t a l Wo r k S e s s i o n Steering Committee November 19, 2013 Typical Workshop #1 Agenda Steering Committee November 19, 2013 Typical Workshop #1 Agenda Opening Remarks: 5 – 10 min. •Typically done by the Mayor, Town Manager or significant community leader Steering Committee November 19, 2013 Typical Workshop #1 Agenda Opening Remarks: 5 – 10 min. •Typically done by the Mayor, Town Manager or significant community leader •Welcomes participants and ordains the workshop as an official undertaking of the Town of Westlake Steering Committee November 19, 2013 Typical Workshop #1 Agenda Opening Remarks: 5 – 10 min. •Typically done by the Mayor, Town Manager or significant community leader •Welcomes participants and ordains the workshop as an official undertaking of the Town of Westlake Presentation of Assessments: 1 hr. •Planning Team to present assessments Steering Committee November 19, 2013 Typical Workshop #1 Agenda Opening Remarks: 5 – 10 min. •Typically done by the Mayor, Town Manager or significant community leader •Welcomes participants and ordains the workshop as an official undertaking of the Town of Westlake Presentation of Assessments: 1 hr. •Planning Team to present assessments Break-Out Discussion Groups: 1 hr. •Workshop participants assemble in groups according to naturally defined zones of the Town Steering Committee November 19, 2013 Typical Workshop #1 Agenda Opening Remarks: 5 – 10 min. •Typically done by the Mayor, Town Manager or significant community leader •Welcomes participants and ordains the workshop as an official undertaking of the Town of Westlake Presentation of Assessments: 1 hr. •Planning Team to present assessments Break-Out Discussion Groups: 1 hr. •Workshop participants assemble in groups according to naturally defined zones of the Town •Group discussions led by Steering Committee facilitator Steering Committee November 19, 2013 Typical Workshop #1 Agenda Opening Remarks: 5 – 10 min. •Typically done by the Mayor, Town Manager or significant community leader •Welcomes participants and ordains the workshop as an official undertaking of the Town of Westlake Presentation of Assessments: 1 hr. •Planning Team to present assessments Break-Out Discussion Groups: 1 hr. •Workshop participants assemble in groups according to naturally defined zones of the Town •Group discussions led by Steering Committee facilitator •Key comments documented by group appointed scribe on flip charts Steering Committee November 19, 2013 Typical Workshop #1 Agenda Opening Remarks: 5 – 10 min. •Typically done by the Mayor, Town Manager or significant community leader •Welcomes participants and ordains the workshop as an official undertaking of the Town of Westlake Presentation of Assessments: 1 hr. •Planning Team to present assessments Break-Out Discussion Groups: 1 hr. •Workshop participants assemble in groups according to naturally defined zones of the Town •Group discussions led by Steering Committee facilitator •Key comments documented by group appointed scribe on flip charts •Key purpose is to add to, augment, challenge, and/or affirm assessments Steering Committee November 19, 2013 Typical Workshop #1 Agenda Opening Remarks: 5 – 10 min. •Typically done by the Mayor, Town Manager or significant community leader •Welcomes participants and ordains the workshop as an official undertaking of the Town of Westlake Presentation of Assessments: 1 hr. •Planning Team to present assessments Break-Out Discussion Groups: 1 hr. •Workshop participants assemble in groups according to naturally defined zones of the Town •Group discussions led by Steering Committee facilitator •Key comments documented by group appointed scribe on flip charts •Key purpose is to add to, augment, challenge, and/or affirm assessments •Follow the T.R.I.O. method Steering Committee November 19, 2013 T.R.I.O. Method Goal •Generate goal statements that are mutually exclusive and stated at the same level of generality •Eventually used as the foundation of the Framework Plan (Workshop #2) Steering Committee November 19, 2013 T.R.I.O. Method Themes •Comments said or implied that congregate around a common genre •Ex. “let’s keep it country” or “I prefer the rural setting” implies a theme of preferred pastoral identity Steering Committee November 19, 2013 T.R.I.O. Method Themes •Comments said or implied that congregate around a common genre •Ex. “let’s keep it country” or “I prefer the rural setting” implies a theme of preferred pastoral identity Repeats •Redundant comments suggesting more pragmatic concerns •Ex. “no more taxes”; “I like my current tax rate” Steering Committee November 19, 2013 T.R.I.O. Method Themes •Comments said or implied that congregate around a common genre •Ex. “let’s keep it country” or “I prefer the rural setting” implies a theme of preferred pastoral identity Repeats •Redundant comments suggesting more pragmatic concerns •Ex. “no more taxes”; “I like my current tax rate” Input Indicators •Comments that informs the start of something actionable •Ex. “we want more industry” or “we need 5 min. response times” indicate an action to be taken, like zone land properly for more industry or increase accessibility for faster response times Steering Committee November 19, 2013 T.R.I.O. Method Themes •Comments said or implied that congregate around a common genre •Ex. “let’s keep it country” or “I prefer the rural setting” implies a theme of preferred pastoral identity Repeats •Redundant comments suggesting more pragmatic concerns •Ex. “no more taxes”; “I like my current tax rate” Input Indicators •Comments that informs the start of something actionable •Ex. “we want more industry” or “we need 5 min. response times” indicate an action to be taken, like zone land properly for more industry or increase accessibility for faster response times Output Indicators •Comments that informs the result of something actionable •Ex. “minimize traffic” infers the preferred result of more intersections or capacity Steering Committee November 19, 2013 Typical Workshop #1 Agenda Cont. Concluding Assembly: 45 min. •Steering Committee facilitator or appointed group member to present key discussion points to entire assembly •Comments are permitted and noted Steering Committee November 19, 2013 Typical Workshop #1 Agenda Cont. Concluding Assembly: 45 min. •Steering Committee facilitator or appointed group member to present key discussion points to entire assembly •Comments are permitted and noted Closing: 5 min. •Opener will close (a Steering Committee member may in future workshops) Steering Committee November 19, 2013 Website To be Revealed to the Public at Workshop #1 •Purpose to promote/enhance transparency of the planning process •Anyone can access at anytime for most up-to-date information regarding the Plan The Website Includes: •Information regarding upcoming events •Previous workshop results and photos •An opportunity to send comments and suggestions Steering Committee November 19, 2013 Alternative navigation Alternative navigation 100% scale Alternative navigation 100% scale What’s Next? Pre-Workshop Meeting – Dec. 11th •Review Planning Team’s Assessments to be presented at Workshop #1 •Review Roles and Responsibilities •Planning Team to provide Steering Committee with discussion question ideas •Create groups according to naturally defined zones of the Town •Notification methods Steering Committee November 19, 2013