Loading...
02-08-16 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING February 8, 2016 PRESENT: President Laura Wheat, Trustees: Michael Barrett, Alesa Belvedere, Rick Rennhack and Wayne Stoltenberg. ABSENT: Carol Langdon OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Academy Attorney Janet Bubert, Executive Principal & Director of Education Dr. Mechelle Bryson, DP Principal/Coordinator Stacy Stoyanoff, College Counselor Carl Tippen, PYP Principal Rod Harding, Student Services Administrator Jennifer Furnish, Registrar Ange Bumgarner, Finance Supervisor Jaymi Ford, Assistant to the Town Manager Jarrod Greenwood, Director of Information Technology Jason Power, Director of Communications & Community Affairs Ginger Awtry, Director of Human Resources & Administrative Services Todd Wood, and Communications Specialist Susan McFarland. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:20 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. BOT Minutes 02/08/16 Page 1 of 5 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE FEBRUARY 8, 2016, TRUSTEES REGULAR MEETING AGENDA. Trustee Rennhack mentioned a correction on page 5 of the minutes. 4. REPORTS a. Report on inclusive assessment arrangements and the IB Diploma Programme. Discussion ensued regarding the percentage of students needing accommodations, most common accommodation, and the number of students that decide not to peruse accommodations. 5. DISCUSSION ITEMS a. Presentation and discussion of the Tier Two Performance Measures for Westlake Academy Scorecard. Assistant to the Town Manager Greenwood provided a presentation and overview of the measures. The following Academy Faculty answered questions as Objective Owners: Assistant to the Superintendent DeGan, Mrs. Barton, Ms. Schneider, Mr. Tippen, Mrs. Furnish, Mr. Bert, Mr. Stoyanoff, and Mrs. Cawthra. Discussion ensued regarding strength and feasibility, prioritization of categories that are not within the academy's control, Sense of Place verses Culture, potential measures regarding the number of graduates returning to the IB Ceremony, define where we are today and what we want Westlake Academy to be by measuring the gains, Stakeholder Satisfaction regarding effective communication, increasing financial capacity, optimizing student potential, and increasing capacity of teachers and staff. b. Discussion of proposed Out of State trips for Grades 10 and 11, including a possible amendment to the Board Parameters for School Sanctioned Trips policy. Mr. Tippen and Mr. Stoyanoff provided an overview of the trips for Grades 10 and 11. Discussion ensued regarding the timing of the proposed college trips, costs of the trips, and amending the policy. BOT Minutes 02/08/16 Page 2 of 5 c. Presentation and discussion regarding PYP Mathematics evening for parents and students, as well as current initiatives that develop and sustain student success in mathematics in the PYP. Principal Harding and Mrs. Bauer provided a presentation and overview of the item including resources and initiatives. Discussion ensued regarding PYP assessment tool, tracking gains, training for teachers and students. 6. EXECUTIVE SESSION The Board did not convene into executive session. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: amendment to change geographic boundaries. 7. RECONVENE MEETING 8. BOARD RECAP / STAFF DIRECTION No additional direction. 9. ADJOURNMENT President Wheat adjourned the work session at 7:26 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 7:26 p.m. 2. ITEMS OF COMMUNITY INTEREST Superintendent Brymer provided an overview of the items. BOT Minutes 02/08/16 Page 3 of 5 3. CITIZEN COMMENTS No one addressed the Board. 4. CONSENT AGENDA a. Consider approval of the minutes from the January 11, 2016, meeting. MOTION: Trustee Stoltenberg made a motion to approve the consent agenda with corrections as mentioned. Trustee Rennhack seconded the motion. The motion carried by a vote of 3-0. 5. EXECUTIVE SESSION The Board convened into executive session at 7:29 p.m. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: amendment to change geographic boundaries. 6. RECONVENE MEETING President Wheat reconvened the meeting at 8:05 p.m. 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No necessary action taken. 8. FUTURE AGENDA ITEMS No future agenda items. BOT Minutes 02/08/16 Page 4 of 5 10. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Barrett seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the regular session at 8:06 p.m. APPROVED BY THE BOARD OF TRUSTEES ON MARCH 7, 2016. ATTEST: (5- Kelly Edwars Board Secretary Laura Wheat, President BOT Minutes 02/08/16 Page 5 of 5