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Res 12-20 Authorizing the Destruction of Westlake Academy RecordsTOWN OF WESTLAKE RESOLUTION NO. 12-20 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE DESTRUCTION OF WESTLAKE ACADEMY RECORDS IN COMPLIANCE WITH THE TEXAS STATE LIBRARY AND ARCHIVE COMMISSION SCHEDULES. WHEREAS, the Town Council adopted Chapter 2, Administration, Article VI, Records Management; and WHEREAS, it is desirable to reduce the cost of records storage of academic and municipal and records; and WHEREAS, the Town Council finds that the agreement from Tarrant County meets the necessary requirements of the records destruction requirements established by State law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: All matters stated in the Recitals above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: The Town Council of the Town of Westlake hereby authorizes the destruction of those records that have met the retention requirements hereto as Exhibit "A" and farther authorizes the Records Manager, Town Secretary, to destroy the said records in accordance to the State law through an Interlocal agreement with Tarrant County. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 12-20 Page i of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 18'x' DAY OF JUNE 2012. ATTEST: 7 X A5 KeO Edwar , Town Secretary APPROVED AS TO FORM: J L. anton L T n Attorney Laura L. Wheat, Mayor !W, 1 19 -e -1 , T"N", wn Manager Resolution 12-20 Page 2 of 2 5/18/2012 LOCATION TO STATE DESTRUCTION Inventory DESTRUCTION Record Series TYPE OF RECORD DESCRIPTION OF RECORD INCLUSIVE DATES BE STORED RETENTION DATE Conducted DATE Schedule Number PERIOD Schedule Reference State Off-site location Calculated by State Letters of Beginning g i b') Reference State 1st Initial/Last Be inni and Endin Date name of facility), Retention Schedule Date Record was Schedule Assigned Retention Heading/Type Reference Specific Record Retention Name of person number of Record of Materials Enclosed Fire Station,Town Schedules/Periods according to last date preparing box destroyed Hall,etc in box or file file room at SD 3275-02(a,b) Attendance Reports Daily class attendance 812006-212007 academy 5 years Mar-12 D.White file room at SD 3275-02(a,b) Attendance Reports Daily class attendance and 6 weeks reports 2005-2006 SY academy 5 years Jul-11 D.White file room at SD 3600-01 PEIMS PEIMS Submissions and Reports 812003-612007 academy AV Jul-10 D.White file room at SD 3325-02 Grade Books Grade Books 2004-2005 SY academy 1 yr Jun-06 D.White file room at SD 3325-02 Grade Books Grade Books 2006-2007 SY academy 1 yr Jun-08 D.White C:1tJserslkedwards%ppData\Loom\Microsoft\Windows\TemporaryInternet FileslContent.OutlooklAIS2WR521DestruetionLog_05-1&2012DestructionLog_OS18-2012 1 Of 1