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01-11-16 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING January 11, 2016 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. Michael Barrett arrived at 5:24 p.m. and Rick Rennhack arrived at 5:28 p.m. ABSENT: OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, DP Principal/Coordinator Stacy Stoyanoff, College Counselor Carl Tippen, PYP Principal Rod Harding, Student Services Administrator Jennifer Furnish, Registrar Ange Bumgarner, Finance Supervisor Jaymi Ford, Assistant to the Town Manager Jarrod Greenwood, Director of Information Technology Jason Power, Director of Communications & Community Affairs Ginger Awtry, Director of Human Resources & Administrative Services Todd Wood, and Communications Specialist Susan McFarland. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:08 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. Dr. Bryson and students provided thank you gifts to the Board for their service. BOT Minutes 01/11/16 Page 1 of 5 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JANUARY 11, 2016, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. 4. REPORTS a. Report regarding the Demographic Data for Westlake Academy b. Report regarding Westlake Academy's Transcripts & Quartile Rankings. 5. DISCUSSION ITEMS a. Presentation and discussion regarding the Charter renewal application for Westlake Academy. Ms. Furnish provided an overview of the proposed renewal application. Discussion ensued regarding Grapevine-Colleyvill ISD and Argyle ISD, and the submittal process. b. Presentation and discussion of Westlake Academy's college graduation results from the National Student Clearinghouse data. Dr. Bryson, Mr. Tippen, Mr. Stoyanoff, and Mrs. Bumgarner provided a presentation and overview of the data. Discussion ensued regarding non -reporting institutions totals, percentages of students applying early, early decisions made by students, creating an alumni network and alumni giving program, and utilizing resident alumni to establish a mentoring program. c. Presentation and discussion of the Quarterly Financial "Dashboard" report for the quarter ended November 30, 2015. Finance Supervisor Ford provided an overview of the Dashboard and proposed amendments. 6. EXECUTIVE SESSION The Board convened into executive session at 5:50 p.m. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: BOT Minutes 01/11/16 Page 2 of 5 Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: amendment to change geographic boundaries. 7. RECONVENE MEETING President Wheat reconvened the meeting at 6:41 p.m. 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No necessary action taken. 9. BOARD RECAP / STAFF DIRECTION No additional direction. 10. ADJOURNMENT President Wheat adjourned the work session at 6:41 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:41 p.m. 2. ITEMS OF COMMUNITY INTEREST Dr. Bryson provided an update regarding `Danish and Dialogue with the Principals', stating that approximately 30 parents attended discussion college readiness. Superintendent Brymer provided an overview of the calendar. 3. CITIZEN COMMENTS Angie Schilsky, 1610 Fair Oaks Drive, asked the Board investigate adding a School Resource Officer. BOT Minutes 01/11/16 Page 3 of 5 4. CONSENT AGENDA a. Consider approval of the minutes from the December 7, 2015, meeting. b. Consider approval of Resolution 16-01, Approving the Tier Two Strategy Map for Westlake Academy. MOTION: Trustee Langdon made a motion to approve the consent agenda. Trustee Belvedere seconded the motion. The motion carried by a vote of 5-0. 5. CONDUCT A PUBLIC HEARING REGARDING THE TEXAS ACADEMIC PERFORMANCE REPORTS (TAPR) FOR WESTLAKE ACADEMY. Dr. Bryson and Ms. Furnish provided a presentation and overview of the item. Discussion ensued regarding the effect of the academy's national ranking, aligning of Science and Math curriculum, IB diploma results, number of students sitting for the IB exams, and comparing the data to surrounding ISDs. President Wheat opened the public hearing. No one addressed the board. President Wheat closed the public hearing. No action taken. 6. DISCUSSION AND CONSIDERATION OF RESOLUTION 16-02, APPROVING THE RENEWAL APPLICATION OF THE OPEN ENROLLMENT CHARTER SCHOOL, WESTLAKE ACADEMY. MOTION: Trustee Stoltenberg made a motion to approve Resolution 16- 02. Trustee Barrett seconded the motion. The motion carried by a vote of 5-0. 7. EXECUTIVE SESSION The Board did not convene into executive session. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: amendment to change geographic boundaries. BOT Minutes 01/11/16 Page 4 of 5 8. RECONVENE MEETING 9. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 10. FUTURE AGENDA ITEMS Request by President Wheat - Discussion of School Resource Officer Programs. President Wheat — Discussed the School Resource Officer position and asked to review school security holistically. Trustee Rennhack seconded the request. 11. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the regular session at 7:14 p.m. APPROVED BY THE BOARD OF TRUSTEES ON FEBRUARY 8, 2016. ATTEST: LQ Kelly l Edward Board Secretary Laura Wheat, President BOT Minutes 01/11/16 Page 5 of 5