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12-07-15 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING December 7, 2015 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, and Rick Rennhack. Michael Barrett arrived at 5:27 p.m. ABSENT: Wayne Stoltenberg OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, MYP Principal Dr. Andra Barton, DP Principal/Coordinator Stacy Stoyanoff, Assistant Principal Alan Burt, College Counselor Carl Tippen, Student Services Administrator Jennifer Furnish, Finance Director Debbie Piper, Director of Information Technology Jason Power, Director of Communications & Community Affairs Ginger Awtry, Director of Human Resources & Administrative Services, and Communications Specialist Susan McFarland Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:20 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. BOT Minutes 12/07/15 Page 1 of 5 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE DECEMBER 7, 2015, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. 4. RECOGNITION OF THE WOMEN'S VOLLEYBALL AND CROSS COUNTRY TEAMS, NATIONAL MERIT STUDENTS AND NATIONAL HISPANIC HONOR STUDENT. Assistant Principal Burt recognized the following: Coach John Beaudry and the ladies Varsity Volleyball team which are State Champions for a second year in a row. Women's Cross Country team which are State Champions represented by Ms. Hannah Bumgarner and Ms. Cassie Stoltenberg as the Individual State Champion. USA Track and Field Junior Olympics students Mr. Cooper Cawthra and Mr. Conner Kraska. Junior High Regional Cross Country Champions and Mr. Cooper Cawthra as the Individual Regional Champion. College Counselor Tippen recognized the following individuals: National Merit Semi -Finalist, Victoria Kubyshko; National Merit Commended, Addison Adkins and Olivia Gibbs: and National Hispanic Scholars, Isaac Cavazos and Andres Martinez -Murillo 5. DISCUSSION ITEMS a. Presentation of the FY 2014-2015 annual audit report from Weaver and Tidwell, L.L.P. Director of Finance Piper and Mr. John DeBurro, Senior Manager Assurance Services Weaver and Tidwell, provided a presentation and overview of the audit. Discussion ensued regarding the types of revenue that contribute to local and intermediates sources and the increase in the revenue sources. b. Update on the IB reauthorization for the Middle Years Programme (MYP). Dr. Barton, Terri Watson, MYP Coordinator, Amanda Cawthra, PYP Academic Dean, provided an overview of the forthcoming. Dr. Barton stated that the visit is scheduled for March 3-4, 2016. BOT Minutes 12/07/15 Page 2 of 5 Mrs. Watson provided an overview regarding the recommendations that have been implemented. Mrs. Cawthra provided an overview of the Language assessment program that has been implemented. Dr. Bryson stated that Coordinators are capturing achievements to ensure they are prepared for the reauthorizing every five (5) years. Discussion ensued regarding communicating this information to parents via the bi- weekly grade specific newsletter, offering students the opportunity to talk about this with their parents, writing an article for Simply Westlake, the increased enrollment, accessibility to the units of inquiry in ManageBac, grading changes, and how teachers are handling students not submitting homework. 6. BOARD RECAP / STAFF DIRECTION No additional direction. 7. ADJOURNMENT President Wheat adjourned the work session at 6:22 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:22 p.m. 2. ITEMS OF COMMUNITY INTEREST Dr. Bryson provided an update regarding the Danish & Dialogue with the Principals. President Wheat mentioned she had attended the North Central Ballet production of the Nutcracker and delighted by the representation of Westlake students. Principal Harding stated that a PYP Assessment reporting meeting had been scheduled for December 15, 2015, for parents to gain a better understanding of the reporting structure. Superintendent Brymer provided an overview of the upcoming events. BOT Minutes 12/07/15 Page 3 of 5 3. CITIZEN COMMENTS No one addressed the Board at this time. 4. CONSENT AGENDA a. Consider approval of the minutes from the November 2, 2015, meeting. b. Consider approval of the minutes from the November 16, 2015, meeting. c. Consider approval of Resolution 15-19, Approving the Fiscal Year 2014-2015 Annual Audit Report from Weaver and Tidwell, L.L.P. d. Consider approval of Resolution 15-20, Approving a Credit by Examination for Chemistry. MOTION: Trustee Belvedere made a motion to approve the consent agenda. Trustee Barrett seconded the motion. The motion carried by a vote of 4-0. 5. SCHOOL FIRST 2015 RATING AND ANNUAL FINANCIAL MANAGEMENT REPORT (FOR YEAR ENDED AUGUST 31, 2014). Director Piper provided an overview of the item. President Wheat opened the public hearing. No one addressed the Board. President Wheat closed the public hearing. 6. FUTURE AGENDA ITEMS No future agenda items for discussion. BOT Minutes 12/07/15 Page 4 of 5 7. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Belvedere made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the regular session at 6:31 p.m. APPROVED BY THE BOARD OF TRUSTEES ON JANUARY 11, 2016. ATTEST: Kelly Edwards Laura Wheat, President BOT Minutes 12/07/15 Page 5 of 5