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09-30-96 Impact Advisory Comm MinTOWN OF WESTLA.KE MINUTES OF THE IMPACT FEE ADVISORY COMMITTEE MEETING SEPTEMBER 30,1996 Present: Darcy Anderson, Member Richard Kuhlman, Member Steve Saltman, Member Bill Greenwood, Member Abe Bush, Jr., Member Also Present: Carroll Huntress, Mayor Pro -Tern Dennis Wilson, Town Planner Karl Stundins, J. Dennis Wilson Associates Paul Isham, Town Attorney Terry Morgan, Freilich, Morgan, Leitner & Carlisle Tom Lawrence, Town Financial Advisor Larry Fuson, Town Engineering Advisor Eddie Haas, Barton-Aschman Assoc. (Traffic Consultants) Ginger Crosswy, Town Secretary David Bryant, Hughes & Luce, Attorneys for Hillwood/Willowbend, Ltd. Absent: Charla Bradshaw, Member Dale White, Member Bill Greenwood opened the meeting at 4:10 p.m. by informing the Committee that Mayor Bradley had asked him to serve as Chairman of the Committee, but since this has to be approved by the Board of Aldermen at the October 141h meeting he would serve as acting Chairman for this meeting. He asked everyone in the room to introduce themselves and state who they represent. After the introductions the meeting was turned over to Dennis Wilson, the Town Planner. Mr. Wilson proceeded to explain the changes to the Traffic Survey Zone map that had been forwarded to the members. He stated that although the suggestion had been made at the last meeting that the Traffic Survey Zones be redrawn to follow property lines, this had not been done because he strongly believes that whatever system is developed, in terms of water, wastewater and transportation, needs to be a city wide based system. Mr. Wilson told the Committee that whatever is worked out with the Municipal Utility Districts and the property owners will be worked out when the rates and policies are established by the Board of Aldermen. He then said that this is the final updated version which is intended to be forwarded to the Board for their action at the October 14" meeting. Also at that meeting the Board will be dealing with the Thoroughfare Plan and modifications to the Sewer and Wastewater Plan. Mr. Wilson then stated that upon getting these in place the Committee can begin working on the Capital Improvement Plan and the Impact Fees. September 30, 1996 Impact Fee Advisory Committee Meeting Page 2 Darcy Anderson of Alliance Development Co. restated his concerns of having to later rework the Capital Improvement Plan as the owners of the Circle T Ranch believe that the Lake Turner MUD's 2 & 3 will furnish the services for the Ranch. Mr. Wilson stated that it is the feeling of the Town that there needs to be a consistent Capital Improvement Plan regardless of who builds what pieces. Mr. Wilson then stated that, in response to developer concerns, the Town is attempting to secure a method of financing utilities. But, regardless of who pays for the infrastructure, the Town needs to proceed with the impact fee process even if they may need to be updated subsequently. There needs to be a plan and a financing mechanism in place for the Town to be able to provide those services. Mr. Greenwood then asked Mr. Anderson how the plan would differ if the Circle T Ranch development is serviced by the Lake Turner MUD's? Mr. Anderson answered that the only difference, as he understood, would be the water plan as to oversizing some lines to create cross linkages. Mr. Greenwood then stated that it would be easier to modify a plan that is already in place than to hold off, waiting for the MUD situation to be resolved. Mr. Wilson told the Committee that a review of the Capital Improvement Plan is required every three years. Mr. Wilson told the Committee that the purpose for this meeting is to make sure the members are comfortable with the numbers and information before it is given to the Board of Aldermen. Several members advised Mr. Wilson that they thought the employment numbers and the square footage numbers were high. After much discussion of the projections given by the property owners at the first meeting, it was decided that the numbers were a little optimistic. Mr. Greenwood asked what are the implications for the Town if the projections are too aggressive or too pessimistic? Mr. Wilson answered that the fees would not be accurate if the projections were not sound, but since the State requires the plan be reviewed periodically, it probably would make very little difference. Larry Fuson of the Hogan Corp. stated that the sewer, water & wastewater plans would not be affected by inaccurate projections. Eddie Haas of Barton-Aschman Assoc. told the committee that the transportation plan would be affected as right-of-ways for the streets would have to be acquired and that is the major cost. After many questions and answers as to the impact of inaccurate projections, Mr. Wilson informed the Committee that he will adjust the numbers and get a revised copy to the members for their input before passing this information along to the Board. Mr. Wilson explained to the members the process, and the roll the committee plays in establishing impact fees. The meeting was then adjourned at 5:10 p.m.