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10-05-15 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING October 5, 2015 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. •'FL�I'•�0 OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, MYP Principal Dr. Andra Barton, DP Principal/Coordinator Stacy Stoyanoff, College Counselor Carl Tippen, Student Services Administrator Jennifer Furnish, Finance Director Debbie Piper, Director of Information Technology Jason Power, Director of Communications & Community Affairs Ginger Awtry, Executive Director of the Foundation Dr. Shelly Myers, and Communications Specialist Susan McFarland. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:03 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE OCTOBER 5, 2015, TRUSTEES REGULAR MEETING AGENDA. Discussion ensued regarding Item 3c, the State's definition of Bullying, and intimidation verses motivation. BOT Minutes 10/05/15 Page 1 of 4 4. REPORTS a. Board Report regarding the Leaver Code Disaggregation report for 2014-2015. Ms. Furnish answered the Board's questions and discussion ensued regarding the number of residents that were leaving for other than relocations. Ms. Furnish stated that families are looking at each child's potential and others leaving due to building permit compliance. Assistant to the Superintendent DeGan stated that diversity breakdown will be provided at a future meeting. S. DISCUSSION ITEMS a. Discussion regarding the 5 -Year Westlake Academy DP evaluation report. DP Coordinator Stoyanof provided a summation of the report. Discussion ensued regarding all Programmees submitting in the same year, Special Education IB accommodations regarding diplomas, percentage of accommodations, current academic dishonesty policy, and the practice regarding missed assignments. b. Discussion regarding an amendment the ranking provisions in Graduation Policies No. 6.04 and 6.04A. DP Counselor Tippen provided a presentation and overview of the amendments. Discussion ensued regarding the ranking information provided on the transcript by Region 11, TEA's ranking procedures, path of the transcript, sending a letter to TEA clarifying the academy's non ranking policy, dissemination of the amendments to students and parents, number of students that attended top schools, and a future update to policy 6.04A regarding discrepancies with House Bill 5. c. Discussion regarding an amendment to the Attendance Policy 3.02 allowing the Academy to withdraw students who do not comply with registration requirements or are in non-attendance compliance at the start of school or at any time during the school year. Dr. Bryson provided an overview of the proposed amendment. Discussion ensued regarding the need for the amendment, stabilizing the student body, notification provided in the registration packet, backfill of vacancies timeframe, on boarding process, and proactive messages provided to lottery applicants. BOT Minutes 10/05/15 Page 2of4 6. BOARD RECAP / STAFF DIRECTION Provide a diversity breakdown including surrounding districts, if possible. Determine the SPED accommodations that may be provided for IB exam. Communicate the ranking of students to parents and update the Board regarding conversations with Region 11 to remove quartile's ranking from WA transcripts. 7. ADJOURNMENT President Wheat adjourned the work session at 6:09 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:16 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS No one addressed the Board at this time. 3. CONSENT AGENDA a. Consider approval of the minutes from the September 14, 2015, meeting. b. Consider approval of the minutes from the September 21, 2015, meeting. c. Consider approval Resolution 15-15, Amending the definition in the Bullying Policy. d. Consider approval of Resolution 15-16, Amending the ranking provisions in Graduation Policies 6.04 and 6.04A. e. Consider approval of Resolution 15-17, Amending Attendance Policy 3.02. MOTION: Trustee Rennhack made a motion to approve the consent agenda. Trustee Belvedere seconded the motion. The motion carried by a vote of 4-0. BOT Minutes 10/05/15 Page 3 of 4 + ������I.►LTi;.LZ�L�I���+�7�a+�� +7 lil aim) Cel ii7 17�[+l�Is1► TZt1 7_I T ��j ili � 71TT�� +7 �L��1.1 �I s�� ;�� Dr. Bryson and Dr. Barton provided a presentation and overview of the trips. President Wheat encouraged staff to reach out to Congressman Burgess's office regarding the trip itinerary for Grade 8 students. Discussion ensued regarding international travel, security concerns, travel insurance, travel costs, scholarship opportunities for students and fundraising opportunities. MOTION: Trustee Belvedere made a motion to approve the trips for Grade 8 and Grade 10. Trustee Stoltenberg seconded the motion. The motion carried by a vote of 4-0. S. BOARD CALENDAR Assistant to the Superintendent DeGan provided an overview of upcoming events. 6. FUTURE AGENDA ITEMS No future agenda items for discussion. 7. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the regular session at 6:45 p.m. APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 2, 2015. ATTEST: Laur Wh President Kelly dwardsy oard Secretary BOT Minutes 10/05/15 Page 4 of 4