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03-27-08 WHPS MinMINUTES OF THE WESTLAKE HISTORICAL PRESERVATION SOCIETY BOARD MEETING MARCH 27, 2008 PRESENT: Board Members Sharon Sanden, Teresa Walton, Allen Heath, Kristi Layton, Jack Wiesman, Lisa Councilman, and Michelle Corson. ABSENT: President Kelly Bradley, Stephen Thornton, and Ruby Held OTHERS PRESENT: Judy Thomason, Joyce Roach, Don Wilson, Heidi Kloempkin 1. CALL TO ORDER Member Sanden called the meeting to order at 6:03 p.m. 2. TREASURER'S REPORT Member Layton presented the Treasurer's Report indicating an ending balance of $22,072.00 and suggested a change in the format of the report to remove detailed analysis of dedicated expenditures which have been fully depleted and the board concurred. MOTION: Member Corson made a motion to approve the Treasurer's Report. Member Heath seconded the motion and it carried unanimously. 3. CONSIDER APPROVAL OF MINUTES FROM FEBRUARY 22, 2008 MEETING Member Corson presented an overview of the minutes. There were no edits. MOTION: Member Walton made a motion to approve the minutes, which was seconded by Member Layton. The motion carried unanimously. Westlake Historical Preservation Society March 27, 2008 4. HISTORY BOOK UPDATE Page 2 of 2 Joyce Roach indicated that changes to the biographies had been incorporated and the illustrations were being placed at this time. She suggested we keep the original hard copies of the books and has boxes of research for them that she has asked to have kept at the museum. No date for delivery of the books has been given, but she indicated we are "moving apace" toward the book's completion. Member Councilman indicated that flyers, posters and postcards were being designed by the book's publisher and that she is pursuing first the possibility of having printing for marketing collateral donated. She asked that board members participate in choosing illustrations for use in the marketing pieces. She further indicated that she will forward a marketing plan when it is complete. 5. REPORT ON WESTLAKE ACADEMY HISTORY DAY Heidi Kloempken, history teacher and head of the Junior Historians at Westlake Academy indicated that 12 students went to the regional competition and 5 were going onto the state competition in Austin. 6. DECORATION DAY UPDATE Member Walton gave an overview of the work that has been done to prepare for Decoration Day. She has gotten Dave Lieber secured as emcee. Trent Petty has committed to the historic re-enactment. Troy is working on the flags. Don Wilson indicated that he and Troy have been contacting the military for their participation. Discussion ensued about a "staged" tree planting and the board agreed this was a good idea. Member Corson indicated that the Public Art Society of Westlake would like to fund the cost of Cowtown Opry and would also like to sponsor a kids' event (painting tiles for a future mosaic). The board was receptive of both offers. Member Councilman suggested that the advanced strings group from the school could play in between sets. Heidi Kloempkin offered to check on the availability of student volunteers. 7. PRESIDENT'S REPORT With President Bradley absent, there was no President's Report. 8. ADJOURNMENT The next meeting is tentatively scheduled for April 15a' at 6:00 p.m. MOTION: Member Walton motioned to adjourn. Member Heath seconded, the motion carried, and the meeting adjourned at 6:52 p.m.