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09-14-15 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING September 14, 2015 PRESENT: President Laura Wheat, Trustees: Michael Barrett, Rick Rennhack, and Wayne Stoltenberg. ABSENT: Alesa Belvedere and Carol Langdon. OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, MYP Principal Dr. Andra Barton, PYP Principal Rod Harding, DP Principal/Coordinator Stacy Stoyanoff, Student Services Administrator Jennifer Furnish, Director of Information Technology Jason Power, Facility and Parks & Recreation Director Troy Meyer, Director of Communications & Community Affairs Ginger Awtry, Director of HR & Administrative Services Todd Wood and Communications Specialist Susan McFarland. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:21 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE SEPTEMBER 14, 2015, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 09/14/15 Page 1 of 5 4. REPORTS a. Report on staff with International Backgrounds. Discussion ensued regarding obtaining a Green Card for a Faculty member and the process. 5. DISCUSSION ITEMS a. Recognize the 2015 AP Scholars. DP Coordinator Stoyanoff introduced the AP Scholars. AP Scholar Zachariah Malik, G-11 and Collin Ziegler, G-12 AP Scholar with Honors John Gallagher, G12, Victoria Kubyshko, G-12, Andres Martinez -Murillo G-12, and Macy McQuillen G-12 AP Scholar with Distinction Addison Adkins, G-12 DP Coordinator Stoyanoff then provided a presentation and overview of the AP testing results 2011-2015. Discussion ensued regarding the cost of exams, number of students taking the exams, students challenging themselves prior to their senior year, aligning the curriculum so students are successful when taking exams, and the difficulty of aligning IB with AP for World History. b. Presentation and discussion of Students Shoulder to Shoulder. Ms. Siebach and Ms. Firshing provided a presentation and overview of the program. The students each provided an overview of their trips. Audrey Mcquietor provided an overview of her experience in New Orleans. Hunter Cochran provided an overview of his experience in Peru. Makenzy Kunkel provided an overview of her experience in Nicaragua. Discussion ensued regarding other U.S. schools participating in the program, safety concerns, home stays, and providing additional trip information to parents. BOT Minutes 09/14/15 Page 2 of 5 c. Presentation and discussion of the planned activities of the House of Commons. HOC Speaker Ms. Melissa Morse, Vice Speaker Ms. Melisa Zerangue, and Treasurer Ms. Mattie McCoy provided the Board with the HOC financial statements. Discussion ensued regarding joining their efforts with the Foundation, providing funding for specific WA items, HOC nights for the parent body to encourage parent involvement and providing a list of goals and funding strategies. d. Presentation and discussion of the International Mindedness Educator Symposium. Dr. Bryson provided a presentation and overview of their experience at the symposium. Mrs. Busico-Flight, Ms. Reynolds, Ms. Taylor, Ms. Fischer, and Ms. Stack provided an overview of their collaborations. Dr. Bryson provided a special mention of thanks to the Hudson Foundation and Stoltenberg Family for the grants making the trips possible, opportunities regarding Costa Rico, and stated staff will also write a grant to Texas IB Schools (TIBS) for next year. e. Enrollment census update including breakout by neighborhood, as well as building permits, grandparents, and leasing statistics. Assistant to the Superintendent DeGan, Ms. Furnish, Mrs. Bumgarner provided a presentation an overview of the current enrollment for 2014-2015. Discussion ensued regarding the number of mechanisms used to collect this type of data, Leavers report, reasons residents are choosing to leave, current lottery wait list of 2,470, new building permits in the Granada subdivision and number of students enrolled under the Grandparent policy. 6. EXECUTIVE SESSION The Board convened into executive session at 7:04 p.m. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071 - Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Regarding procedures for the Level III Parent Complaint process. 7. RECONVENE MEETING BOT Minutes 09/14/15 Page 3 of 5 President reconvened the meeting at 7:46 p.m. 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No additional action taken as a result from executive session. 9. BOARD RECAP / STAFF DIRECTION Staff to provide the following regarding enrollment: - Annual report regarding International Teachers Determining the total number of eligible students for Westlake Academy within the Town boundaries Reviewing additional information from the Leavers report such as ethnicity 10. ADJOURNMENT President Wheat adjourned the work session at 7:47 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 7:47 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS No one addressed the Board at this time. 3. CONSENT AGENDA a. Consider approval of the minutes from the August 10, 2015, meeting. MOTION: Trustee Stoltenberg made a motion to approve the consent agenda. Trustee Rennhack seconded the motion. The motion carried by a vote of 3-0. 4. EXECUTIVE SESSION The Board did not convene into executive session. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: BOT Minutes 09/14/15 Page 4 of 5 Section 551.071 - Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Deliberations with attorney regarding Level III parent complaint. Section 551.074 (a)(2) - Personnel Matters - To hear a complaint or charge against an officer or employee. 5. RECONVENE MEETING 6., TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. BOARD CALENDAR Superintendent Brymer provided an overview of the upcoming events. 8. FUTURE AGENDA ITEMS No future agenda items for discussion. 9. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Barrett seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the regular session at 7:48 p.m. APPROVED BY THE BOARD OF TRUSTEES ON OCTOBER 5, 2015. A l I CST: Kelly tdward ; Board Secretary a a Wheat, President BOT Minutes 09/14/15 Page 5 of 5