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04-02-13 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES April 2, 2013 PRESENT: President Wheat, Trustees: Michael Barrett; David Levitan, Carol Langdon, and Rick Rennhack. Clif Cox arrived at 5:20 p.m. OTHERS Ta Superintendent Tom Brymer, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Facilities, Recreation Director Troy Meyer, Public Works Director Jarrod Greenwood and Special Projects Intern John Zagurski. President Wheat called the workshop to order at 5:08 p.m. President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT.. ITEMS FOR THE APRIL 2,2013, REGULAR MEETING AGENDA. The Principals reviewed the item b of the consent agenda providing an overview of the proposed revisions. Discussion ensued regarding the student class schedule, testing dates and Teaching professional days. BOT Minutes 04/02/13 Page 1 of 3 a. Review of the Westlake Academy Parents Survey for the 2012-13 School Year. Discussion ensued regarding a crosstab of data including household income in conjunction with the use of tutors, and revising the questions regarding tutoring. a. An update on the Balanced Scorecard for Westlake Academy. Administrative Coordinator Nibarger provided an overview of the Balanced Scorecard Discussion ensued regarding attendance, quarterly reports regarding the failure rates, parent — teacher conferences regarding a student's failure, number of students failing Environmental Sciences, the increase of students failing Math by quarter, amount of time provided for students to complete homework, and encouraging students to be prepared and responsible. b. Discussion of propose Retention Policy. Primary Principal Harding provided an overview of the draft policy. Board input prior to reviewing the grading policy. Discussion ensued regarding the application of the proposed policy, denial of a parents request to have a student retained, the notification timeframe, retention based on required assessments, 6. BOARD CAP / STAFF DIRECTION - Review the tutoring and volunteering questions on the parent survey. - Review the Balanced Scorecard card action items. There being no further business before the Board, President Wheat adjourned the workshop at 7:12 p.m. BOT Minutes 04/02/13 Page 2of3 Hooff °r4ZG :7 014A President Wheat called the meeting to order at 7:12 p.m. No one addressed the Board. a. Consider approval of the minutes for the meeting held on March 4, 2013. b. Consider approval of Resolution 13-03, Adopting the 2013-14 and 2014-15 School Calendar and approving request for State waiver. MOTION: Trustee Rennhack made a motion to approve the consent agenda. Trustee Barrett seconded the motion. The motion carried by a vote of 5-0. - None •0 w : Z 11 MOTION:Trustee Rennhack made a motion to adjourn the meeting. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the meeting at 7:14 p.m. Kelly)Edwad�- Board Secretary Board President BOT Minutes 04/02/13 Page 3 of 3