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01-27-03 4A Agenda Packet Notice of Board of Directors of the 4A Development Corporation Page 1 of 1 TOWN OF WESTLAKE, TEXAS NOTICE OF MEETING Y�`� E TO THE CITIZENS OF THE TOWN OF WESTLAKE, TEXAS: Notice is hereby given that the Board of Directors of the 4A Development Corporation of the Town of Westlake, Texas, will meet at 6:30 p.m. on Monday, January 27, 2003, in Suite 207, 3 Village Circle, in the Town of Westlake, Texas. The Board will consider the following agenda: 1. Meeting called to order. 2. Review and approve minutes of the meeting held on February 12, 2001. 3. Conduct a Public Hearing to consider approving capital projects using 4A funds in the FY 2002/03 budget, in furtherance of the economic development projects of the Town of Westlake as authorized in Section 4A of the Texas Revised Civil Statutes, Ann. sec. 5190.6. 4. Adjournment. CERTIFICATION I certify that the above notice was posted on the front door of the Town Hall of the Town of Westlake, 3 Village Circle, Suite 207, Westlake, Texas, on Friday, January 24, 2003, at 5:00 p.m., under the Open Meetings Act, Chapter 551 of the Texas Government Code. Grnge rosswy, Town SeQptary The Board of Directors may at any tune convene into executive session as authorized by Chapter 551 of the Texas Government Code to discuss any item posted on the agenda. If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-430-0941 and reasonable accommodations will be made to assist you. http://www.westlake-tx.org/a,2endas/4aaOl2703.htm ni Notice of Board of Directors of the 4A Development Corporation Page 1 of 1 TOWN OF WESTLAKE, TEXAS NOTICE OF MEETING TO THE CITIZENS OF THE TOWN OF WESTLAKE, TEXAS: Notice is hereby given that the Board of Directors of the 4A Development Corporation of the Town of Westlake, Texas, will meet at 6:30 p.m. on Monday,January 27,2403, in Suite 207, 3 Village Circle, in the Town of Westlake, Texas. The Board will consider the following agenda: 1. Meeting called to order. 2. Review and approve minutes of the meeting held on February 12, 2001. 3. Conduct a Public Hearing to consider approving capital projects using 4A funds in the FY 2002/03 budget, in furtherance of the economic development projects of the Town of Westlake as authorized in Section 4A of the Texas Revised Civil Statutes,Ann. sec. 5190.6. 4. Adjournment. CERTIFICATION I certify that the above notice was posted on the front door of the Town Hall of the Town of Westlake, 3 Village Circle, Suite 207, Westlake, Texas, on Friday,January 24, 2003, at 5:00 p.m., under the Open Meetings Act, Chapter 551 of the Texas Government Code. /a (/7' 1,0�h dingerrrosswy, Town S tary The Board of Directors may at any time convene into executive session as authorized by Chapter 551 of the Texas Government Code to discuss any item posted on the agenda. If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-430-0941 and reasonable accommodations will be made to assist you. httu://www.we,tlake:-tx nry/a0,P„riPciaaa01)'7n2 b+— TOWN OF WESTLAKE, TEXAS MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF THE WESTLAKE 4A CORPORATION February 12, 2001 Present: Elton Haynes, Vice Chairman Scott Bradley, Member David Loeser, Member Fred Held, Member Trent Petty, Town Manager Stan Lowry, Town Attorney Ginger Crosswy, Town Secretary Absent: Bill Greenwood, Chairman Item#1: Mayor Bradley called the meeting to order at 6:42 p.m. by announcing a quorum consisting of Mr. Haynes, Mr. Held,Mr. Loeser and himself. Item#2:Appoint officers. Motion by Mr. Held to appoint Mr. Greenwood as Chairman and Mr. Haynes as Vice Chairman. Motion passed by acclamation and Mr. Haynes assumed the chair. Item#3: Conduct a Public Hearing to consider approval of the expenditure of 4A sales tax funds in an amount not to exceed $1,605,000.00 to construct the utility duct bank phase 1, in furtherance on the economic development projects of the Town as authorized in Section 4A of the Texas Revised Civil Statutes, Ann. Sec. 5190.6. The Public Hearing was opened at 6:44 p.m. The Public Hearing was closed at 6:45 p.m. Motion by Mr. Bradley, seconded by Mr. Held, to approve this expenditure. There was a short question and answer session. After which, the motion carried unanimously. Item#4: Motion by Mr. Bradley, seconded by Mr. Held, to adjourn. The motion carried unanimously. The meeting was adjourned at 6:46 p.m. ATTEST: Elton Haynes, Vice Chairman Ginger Crosswy, Town Secretary Town of Westlake Memo To: Members of the Board of Directors of the 4A Development Corp. From: Trent Petty, Town Manager Subject: Meeting of January 27, 2003 Date: January 22, 2003 ITEM Consider a public hearing to consider approving capital projects using 4A funds in the FY 2002/03 budget. RECOMMENDATIONS Staff recommends approval. BACKGROUND The exhibit includes each capital project, the associated expenditures and funding sources. Total Allocated Adopted Capital Projects Funding 01/02 Budget Amount 01/02 Actual 02/03 All Fund Source Summary General Fund 339,122 554,822 451,622 215,700 Utility Fund - - - 119,668 Westlake Visitor's Association 4A 2,252,931 127,973 660,252 4B 552,936 434,049 552,936 523,500 Certificates of Obligation 11,500,000 - 12,427,600 - Private 610,025 1,153,687 695,025 458,662 Installment Sale - - 5,106,000 5,500,000 Grants 209,000 209,000 Totals From Funding Sources 13,002,083 4,604,489H 19,361,156 7,686,782- 1/22/2003 ,686,7821/22/2003 4A Corporation Program Summary FY 01102 FY 02/03 4A Corporation FYE 99/00 FYE 00/01 Actual Adopted Income 679,770.00 483,714.00 297,203.36 375,000.00 Interest Income 98,377.45 98,619.00 22,870.57 25,000.00 Beginning Balance 1,302,792.00 2,081,030.00 1,114,890.00 1,071,779.89 Ending Balance 2,081,030.00 1,114,890.00 1,071,779.89 r 906,527.89 Transfers In - - 1 95,000.00 Transfers Out - 1,598,472.00 363,184.04 660,252.00 FY 01/02 FY 02/03 4A Corporation Transfer In FYE 99/00 FYE 00/01 Actual Adopted Capital Projects _ _ _ General Fund Utility Fund Duct Bank Repayment - - 95,000.00 Total Transfers In - - 95,000.00 Budgeted for FY 01/02 FY 02/03 4A Corporation Transfer Out Capital Projects FYE 99/00 FYE 00/01 Actual Adopted Capital Projects FM 1938/114 Interchange Improvements 355,570.00 - - 76,622.92 278,948.00 FM 1938 Engineering-WL Portion 82,174.00 - 82,174.00 Telecommunications Conduit Ext. 65,571.00 Fidelity Tax Reimbursement 110,571.00 - 110,571.00 Circle T Mall Development 122,195.88 - 51,349.88 70,846.00 Expanded Level Bridge Enhancements 43,071.00 Ottinger/Dove Rd Intersection rebuild 9,071.00 Westlake Civic Campus 50,000.00 50,000.00 General Fund Duct Bank Infrastructure 1,900,000.00 1,548,472.00 235,211.24 Total Transfers Out 2,620,510.88 1,598,472.00 363,184.04 660,252.00 1/22/2003 Total Allocated Adopted Capital Projects Funding 01/02 Budget Amount 01/02 Actual 02/03 Westlake Civic Campus#738 Certificates of Obligation 11,500,000 - 12,427,600 Installment Sale - 5,106,000 5,500,000 General Fund - 82,500 - Private 4A Loan - 50,000 - 4B Loan Subtotal 11,500,000 50,000 17,616,100 5,500,000 Westlake Interchange Improvements#741 4A Grant - 350,000 76,623 278,948 4B Grant 200,000 200,000 200,000 Subtotal 200,000 550,000 276,623 278,948 Dove Road Overlay Private - 85,000 85,000 - 4B Grant 234,049 234,049 234,049 - General Fund - 30,000 - Subtotal 234,049 319,049 349,049 - FM 1938#742 Private 610,025 1,068,687 610,025 458,662 Other Cities 162,947 162,947 162,947 4A Grant 82,174 82,174 Subtotal 772,972 1,313,808 772,972 540,836 Duct Bank Infrastructure#730 4A Loan - 1,770,757 - Subtotal - 1,770,757 _ WL/Keller Overhead Storage Tank Utility Fund - - - 119,668 46 Loan 118,887 - 118,887 - Subtotal 118,887 - 118,887 119,668 Fire&EMS#754 Grants - 209,000 - 1 209,000 General Fund 339,122 554,822 1 339,122 215,700 Subtotal 339,122 763,822 339,122 424,700 Elevated Storage Tank Connection#900.7 4B _ - - 401,000 Utility Fund Subtotal _ - - 401,000 Circle T Mall Development#752 4A - - 51,350 70,846 Subtotal - - 51,350 70,846 Telecommunications Conduit Extension#755 4A _ - - 65,571 Enterprise Fund _ Subtotal - - 65,571 Fidelity Tax Reimbursement#759 4A _ - 110,571 1/22/2003 Total Allocated Adopted Capital Projects Funding 01/02 Budget Amount 01/02 Actual 02/03 Subtotal - 110,571 Park&Open Space Planning#757 46 Grant Subtotal - - 20,500 20,500 Master Thoroughfare Update-Retail Dev.#753 48 Subtotal 81,000 81,000 Permanent DPS Facility#756 4B _ Subtotal - - 21,000 21,000 Ottinger/Dove Rd Intersection Rebuild#760 4A - - 9,071 Subtotal " - - 9,071 Expanded level Bridge Enhancements 3761 4A 43,071 Subtotal - - - 43,071 Total Funding For Capital Projects 13,165,030 4,767,436 19,524,103 7,686,782 1/22/2003 General Fund Capital Project FY 2002/2003 FM 1938/114 Interchange Improvements Capital Project#741 Project Description As State Highway 114 is improved by TXDot, the Town of Westlake will make aesthetic improvements to the basic state supported design and construction specifications in order to accent the major entryway of FM 1938 and SH 114. Project Schedule Begin End Design Oct-00 Dec-01 Construction Feb-01 Ongoing Fiscal Impact LTD Budget FY Planned Project Expense 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07 Design Construction 144,900 273,377 Contingencies TOTAL $ 144,900 $ 273,377 $ - $ - $ $ Funding Source Prior Year's Remaining Funds - Certificates of Obligations Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utility Fund Total _ _ Interfund Loans 4A 76,622 278,948 4B 68,278 Total 144,900 278,948 - - TOTAL (0)1(0) $ 5,571 $ $ - $ $ Impact on Operating Budget LTD Budget FY Planned Projected Annual Operating Budget 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total Administrative Expense 5,000 5,000 Town Attorney Civil Engineer Financial Services 571 571 Debt Service Capital Outlay Total Expense - 5,571 - 5,571 Total Revenues TOTAL $ $ (5,571) $ - $ - $ - $ (5,571) Net to Fund Balance $ (0) 1/22/2003 General Fund Capital Project FY 2002/2003 FM 1938 Capital Project#742 Project Description The engineering, design and construction document package with TXDot review and approval for FM 1938 between SH 114 in Westlake and FM 1709 in Southlake/Keller. Implementation costs for Texas U-turns at SH 114/FM 1938 interchange are also included. Westlake portion of costs relative to Southlake and Keller is 57.11%for FM 1938 and 40%for SH 114 interchange improvements. Project Schedule Begin End Design Sep-00 Feb-02 Construction May-03 Sep-04 Fiscal Impact Budget FY Planned Project Expense LTD 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07 Design 182,846 1,126,392 Construction Contingencies TOTAL $ 182,846 $ 1,126,392 $ - $ $ $ Funding Source(Restricted) Prior Year's Remaining Funds 590,126 Certificates of Obligations Private 610,025 458,662 General Fund Other Cities(Keller, Southlake) 162,947 Enterprise Fund Westlake Visitor's Association Grants Utility Fund Total 772,972 1,048,788 Interfund Loans 4A 82,174 4B Total 82,174 - TOTAL $ 590,126 $ 4,571 $ - $ $ $ _ Impact on Operating Budget Budget FY Planned Projected Annual Operating Budget LTD 9/30/022 02103 FY 03/04 FY 04/05 FY 05/06 Total Administrative Expense 4,000 4,000 Town Attorney Civil Engineer Financial Services 571 571 Debt Service Capital Outlay Total Expense 4,571 - - - 4,571 Total Revenues TOTAL $ - $ (4,571) $ $ $ $ (4,571} Net to Fund Balance 1/22/2003 General Fund Capital Project FY 2002/2003 Telecommunications Conduit Extension Capital Project#755 Project Description Extending the Telecommunications Conduit(Duct Bank)for increased development from FM 1938 and Dove East to Glenwyck Farms. Grounding of manholes for existing Duct Bank. Project Schedule Begin End Design Construction Fiscal Impact Budget FY Planned Project Expense LTD 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07 Design/Architecture Construction Grants 4A Repayment TOTAL $ _ $ $ _ $ _ $ _ $ Funding Source Prior Year's Remaining Fund Certificates of Obligations Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utility Fund Total _ Interfund Loans 4A 65,571 4B Total - 65,571 TOTAL $ - $ 65,571 $ - $ - $ _ $ Impact on Operating Budget Budget FY Planned Projected Annual Operating Budget LTD 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total Administrative Expenses 25,000 25,000 Town Attorney 15,000 15,000 Civil Engineer 20,000 20,000 Financial Services 5,571 5,571 Debt Service Capital Outlay Total Expense - 65,571 - 65,571 Total Revenues TOTAL $ - $ (65,571) $ - $ $ $ (65,571) Net to Fund Balance $ - $ - $ - $ $ $ 65,571 1/22/2003 General Fund Capital Project FY 2002/2003 Fidelity Tax Reimbursement Capital Project#759 Project Description The Town agreed in the Developer's Agreement, to a sales tax reimbursement for Fidelity generated sales tax. Project Schedule Beain End Payment 03/04 03/04 Fiscal Impact LTD Budget FY Planned Project Expense 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07 Payment 105,000 100,000 100,000 100,000 100,000 TOTAL $ $ 105,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Funding Source Prior Year's Remaining Funds Certificates of Obligations Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utility Fund Total _ _ Interfund Loans 4A 110,571 100,000 100,000 100,000 100,000 4B Total - 110,571 100,000 100,000 100,000 100,000 TOTAL $ - $ 5,571 $ - $ - $ _ $ _ Impact on Operating Budget LTD Budget FY Planned Projected Annual Operating Budget 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total Administrative Expense _ Town Attorney _ Civil Engineer Financial Services 5,571 5,571 Debt Service Capital Outlay Total Expense - 5,571 - 5,571 Total Revenues TOTAL $ $ (5,571) $ $ $ - $ (5,571) Net to Fund Balance 1/22/2003 General Fund Capital Project FY 2002/2003 Circle T Mall Development Capital Project#752 Project Description The Development of a Mall on the northern part of the Circle T Ranch Project Schedule Begin End Design Oct-03 Construction Oct-04 Fiscal Impact LTD Budget FY Planned Project Expense 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07 Design/Architecture 51,350 Construction Contingencies TOTAL $ 51,350 $ - $ $ - $ - $ Funding Source Prior Year's Remaining Funds Certificates of Obligations Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utility Fund Total - Interfund Loans 4A 51,350 70,846 4B Total 51,350 70,846 - TOTAL $ - $ 70,846 $ - $ - $ $ Impact on Operating Budget LTD Budget FY Planned Projected Annual Operating Budget 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total Administrative Expense 20,000 20,000 Town Attorney 30,000 30,000 Civil Engineer 18,275 18,275 Financial Services 2,571 2,571 Debt Service Capital Outlay Total Expense - 70,846 70,846 Total Revenues TOTAL $ - $ (70,846) $ $ $ $ (70,846) Net to Fund Balance 1/22/2003 General Fund Capital Project FY 2002/2003 Bridge Enhancements Expanded Capital Project#761 Project Description Additional paint/stain to retaining walls of Hwy 114 bridges. Project Schedule Be in End Construction Nov-02 Jan-03 Fiscal Impact LTD Budget FY Planned Project Expense 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07 Design 7,500 Engineering Construction 35,000 TOTAL $ - $ 42,500 $ - $ - $ $ Funding Source Certificates of Obligations Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utility Fund Total _ Interfund Loans 4A 43,071 4B Total - 43,071 TOTAL $ - $ 571 $ - $ Impact on Operating Budget LTD Budget FY Planned Projected Annual Operating Budget 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total Personnel Expenses Supplies Maintenance Financial Services 571 571 Debt Service Capital Outlay Total Expense - 571 - - 571 Total Revenues TOTAL $ - $ (571) $ $ - $ - $ (571) Net to Fund Balance 1/22/2003 DRAFT General Fund Capital Project FY 2002/2003 Ottinger/Dove Road Intersection Rebuild Capital Project#760 Project Description Reconfiguratin of Dove & Ottinger Intersection Project Schedule Be in End Construction Oct-02 Oct-02 Fiscal Impact LTD Budget FY Planned Project Expense 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07 Design 1,500 Engineering 3,000 Construction 4,000 TOTAL $ - $ 8,500 $ - $ - $ Funding Source Certificates of Obligations Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utility Fund Total _ Interfund Loans 4A 9,071 4B Ftal - 9,071 1 $ - Is 571 $ - $ $ _ $ _ Impact on Operating Budget LTD Budget FY Planned Projected Annual Operating Budget 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total Personnel Expenses Supplies Maintenance Financial Services 571 571 Debt Service Capital Outlay Total Expense 571 - - 571 Total Revenues TOTAL $ $ (571) $ - $ - $ - $ (571) Net to Fund Balance 1/22/2003 General Fund Capital Project FY 2002/2003 Duct Bank Infrastructure Capital Project#730 Project Description System whereby the Town manages right-of-way by constructing a telecom duct bank system which is owned and operated by the Town and leased to telecom providers. Phase II of the Duct Bank will extend west of Dove Road and will be built as growth demands it. Proiect Schedule Be in End Design Sep-00 Nov-00 Construction Nov-00 Ongoing Fiscal Impact Budget FY Planned Project Expense LTD 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07 Design/Architecture 235,211 Construction 1,548,472 4A Repayment 95,000 95,000 95,000 95,000 95,000 TOTAL $ 1,783,683 $ 95,000 $ 95,000 $ 95,000 $ 95,000 $ 95,000 Funding Source Certificates of Obligations Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utility Fund Total - - Interfund Loans 4A 1,783,683 4B Total 1,783,683 - TOTAL $ - $ (95,000) $ (95,000) $ (95,000) $ (95,000) $ (95,000) Impact on Operating Budget Budget FY Planned Projected Annual Operating Budget LTD 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total Personnel Expenses 10,000 10,000 Supplies 5,000 5,000 Maintenance 10,000 10,000 Services Debt Service 10,000 10,000 Capital Outlay Total Expense - 35,000 35,000 Total Revenues TOTAL $ - $ - $ (35,000) $ $ $ (35,000) Net to Fund Balance 1/22/2003