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05-18-15 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING May 18, 2015 PRESENT: President Laura Wheat, Trustees: Michael Barrett, Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. ABSENT: Rick Rennhack OTHERS PRESENT: Superintendent Tom Brymer, School Attorney Janet Bubert, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, MYP Principal Dr. Andra Barton, PYP Principal Rod Harding, MYP Coordinator Kristy Wilkinson, Assistant Principal Alan Bury, Jason Power Director of Information Technology, Facility and Park & Recreation Director Troy Meyer, Public Works Director Jarrod Greenwood, Director of Communications & Community Affairs Ginger Awtry and Director of HR & Administrative Services Todd Wood. Work Session . CALL TO ORDER President Wheat called the work session to order at 5:19 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FOR THE MAY 18, 2015, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 05/18/15 Page 1 of 5 3. DISCUSSION ITEMS a. Presentation and discussion regarding from the Westlake Academy Athletic Club (WAAC). Assistant Principal Burt and Mrs. Julie Timmerman, President, provided an overview of the Club's membership, revenue and expenditures. Discussion ensued regarding the cost of the lights for the sports field, and amendments to current ordinances to accommodate lighting. b. Update on phasing of Language B in the MYP Programme of Study. Dr. Barton and Mrs. Wilkson, MYP Coordinator, provided a presentation and overview of the data collected using Assessment of Performance and Proficiency of Languages (AAPPL) testing and the Assessment of Performance Toward Proficiency in Languages (ACTFL). Discussion ensued regarding the comparative analysis of Grade 9, what contributes to the improvement in Grade 9 and testing comparisons to other schools. 4. EXECUTIVE SESSION The Board convened into executive session at 5:53 p.m. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) ā€” Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. 5. RECONVENE MEETING President Wheat reconvened the meeting at 6:52 p.m. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken as a result of executive session. BOT Minutes 05/18/15 Page 2 of 5 7. BOARD RECAP / STAFF DIRECTION Staff to compare (AAPPL) testing data to other schools, filter data removing new students testing and determine if students are receiving tutoring. 8. ADJOURNMENT President Wheat adjourned the work session at 6:52 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:53 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS Heather Poole, 2002 Swallow Tail, spoke regarding the need to improve morale and communication at the Academy. She also mentioned negative comments listed on the Great School website referring to transparency and financial improprieties. 3. CONSENT AGENDA a. Consider approval of the minutes from the April 13, 2015, meeting. b. Consider approval of Resolution 15 -06, Authorizing Westlake Academy to renew participation with the ESC Region 11 Benefits Cooperative for the 2015 -2016 school year. c. Consider approval of Resolution 15 -07, Authorizing termination of an agreement with North Central Texas Janitorial for cleaning services of the Westlake Academy Campus. MOTION: Trustee Stoltenberg made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 4 -0. 4. DISCUSSION AND CONSIDERATION OF RESOLUTION 15 -08, AMENDING THE ADMISSIONS POLICY. No action was taken on this item. BOT Minutes 05/18/15 Page 3 of 5 5. DISCUSSION AND CONSIDERATION OF RESOLUTION 15 -09, AMENDING THE PROOF OF RESIDENCY POLICY. No action was taken on this item. 6. EXECUTIVE SESSION The Board did not convene into executive session. The Board will conduct a dosed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) ā€” Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. BOARD CALENDAR Superintendent Brymer provided an overview of upcoming events. 10. FUTURE AGENDA ITEMS No future agenda items. BOT Minutes 05/18/15 Page 4 of 5 11. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Langdon made a motion to adjourn the regular session. Trustee Belvedere seconded the motion. The motion carried by a vote of 4 -0. President Wheat adjourned the regular session at 7:02 p.m. APPROVED BY THE BOARD OF TRUSTEES ON JUNE 1, 2015. ATTEST: 0( iā€ž( oard Secretary Laura Wheat, President BOT Minutes 05/18/15 Page 5 of 5