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04-13-15 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING April 13, 2015 PRESENT: President Laura Wheat, Trustees: Michael Barrett, Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. Rick Rennhack arrived at 5:30 p.m. ABSENT: OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, Jason Power Director of Information Technology, Facility and Park & Recreation Director Troy Meyer, Public Works Director Jarrod Greenwood, Director of Communications & Community Affairs Ginger Awtry and Director of HR & Administrative Services Todd Wood. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:10 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE APRIL 13, 2015, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 04 /13/15 Page 1 of 4 4. DISCUSSION ITEMS a. Discussion regarding the proposed Academic Calendars for the 2015 -16 and 2016- 17 School Years. Dr. Bryson provided an overview of the proposed academic calendars. Discussion ensued regarding the later start date for the 16 -17 School Year, listing major events in advance on the master calendar, creating a user friendly master event calendar, and adding the Blacksmith campaign to the calendar. b. Discussion to provide Students a Credit by Exam (CBE) option for Native Speakers of Spanish. Dr. Bryson provided an overview of the option for students. Discussion ensued regarding the options for students to excel into a higher level Spanish and effects of a student's transcript. 5. EXECUTIVE SESSION The Board convened into executive session at 5:22 p.m. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. 6. RECONVENE MEETING President Wheat reconvened the meeting at 6:48 p.m. 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 8. BOARD RECAP / STAFF DIRECTION No discussion. BOT Minutes 04 /13/15 Page 2 of 4 9. ADJOURNMENT President Wheat adjourned the work session at 6:49 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:49 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS No one addressed the Board at this time. 3. CONSENT AGENDA a. Consider approval of the minutes from the March 30, 2015, meeting. b. Consider approval of Resolution 15 -04, Adopting the 2015 -16 and 2016 -17 Academic Calendars. c. Consider approval of Resolution 15 -05, Approving and Adopting a Credit by Exam (CBE) to be utilized to award Spanish I and II credit to Westlake Academy Spanish Native speaking students. MOTION: Trustee Belvedere made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 5 -0. 4. EXECUTIVE SESSION The Board did not convene into executive session. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. 5. RECONVENE MEETING BOT Minutes 04/13/15 Page 3 of 4 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. BOARD CALENDAR Superintendent Brymer reviewed the upcoming Senior class events. 8. FUTURE AGENDA ITEMS No future agenda items. 9. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Belvedere seconded the motion. The motion carried by a vote of 5 -0. President Wheat adjourned the regular session at 6:52 p.m. APPROVED BY THE BOARD OF TRUSTEES ON MAY 18, 2015. ATTEST: Kelly Edward \Board Secretary Laura Wheat, President BOT Minutes 04/13/15 Page 4 of 4