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12-03-12 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING December 3, 2012 PRESENT: President Wheat, Trustees: Michael Barrett, Clif Cox, Carol Langdon and David Levita n. ABSENT: Rick Rennhack OTHERS PRESENT: Workshop Session 1. CALL TO ORDER Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer Director of Communications & Community Affairs Ginger Awtry, and Management Intern Alora Wachholz. President Wheat called the workshop to order at 5:09 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FROM DECEMBER 3, 2012, TRUSTEES REGULAR MEETING AGENDA. Trustee Langdon asked for clarification of the November 5, 2012, minutes regarding when the Board would review of the Strategic plan. B ©T Minutes 12/0312 Page 1 of 3 4. DISCUSSION ITEMS a. Student Admission Policy and lottery impact on future enrollment. Superintendent Brymer provided an overview of the item. Administrative Coordinator Nibarger provided a presentation and overview of the growth and how it impacts the Academy. Discussion ensued regarding the various admittance options to manage student enrollment and growth. Options discussed such as the enrollment of grandchildren of residents, building permit admittance requirements, the need for purchasing additional portables, the cost of portables, residential developments, and the possibility of revising the primary and secondary boundaries. 5. BOARD RECAP / STAFF DIRECTION - Provide number of students are enrolled as residents and have moved to 2 'd boundaries. - The Board recommended that Staff move the lottery notification process back to allow additional time for the enrollment of primary boundary students. - The Board recommended Staff begin reserving two (2) openings per section for primary boundary students. 6. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 6:25 p.m. Regular Session 1. CALL TO ORDER President Wheat called the meeting to order at 6:25 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS Ange Bumgarner, 1700 Imperial Springs, Keller, expressed her concerns regarding that the incoming siblings are grouped with siblings from the lottery families and she feels that they should not be grouped together. She also thanked the Board /Council for the completion of the new sidewalks along Dove and Ottinger Roads. BOT Minutes 12/0312 Page 2 of 3 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on November 5, 2012. MOTION: Trustee Cox made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 4 -0. 4. BOARD CALENDAR S. FUTURE AGENDA ITEMS - None 6. ADJOURNMENT MOTION: Trustee Cox made a motion to adjourn the meeting. Trustee Levitan seconded the motion. The motion carried by a vote of 4 -0. President Wheat adjourned the meeting at 6:33 p.m. APPROVED BY THE BOARD OF TRUSTEES ON JANUARY 7, 2013. ATTEST: Kelly Edwarclociard Secretary Laura Wheat, Board President BOT Minutes 12/03/12 Page 3 of 3