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11-05-12 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING November 5, 2012 PRESENT: President Wheat, Trustees: Michael Barrett, Clif Cox, and David Levitan. ABSENT: Carol Langdon and Rick Rennhack OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Caizini, Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer Director of Communications & Community Affairs Ginger Awtry, and Management Intern Alora Wachholz. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 6:00 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FROM NOVEMBER 5, 2012, TRUSTEES REGULAR MEETING AGENDA. No discussion. BQT Minutes 11/05/12 Page 1 of 4 4. DISCUSSION ITEMS a. Discussion regarding the adoption of a Facilities Master Plan. Michael Bennett, Bennett, Benner, Pettit Architects & Planners, provided a presentation and overview of the proposed plan. Discussion ensued regarding the scenarios projected by SDS managing student growth, the income statement and necessary subsidies, the location of grades 6 and 7, the logistics of Phase 2, and the proposed build -out projections. b. Discussion of policy relative to the Promotion of Students in Academic Programs. Assistant to the Superintendent DeGan provided an overview of the proposed policy. Discussion ensued regarding revising the language in paragraph two and number 4 of the proposed policy. c. Preliminary Balanced Scorecard Update for the Academy Strategic Planning Document. Administrative Coordinator Nibarger provided an overview of the document as presented to the Board. Discussion ensued regarding the review of this report on a quarterly basis, the options to drill down providing additional summaries, improvement opportunities regarding Spanish classes, opportunities to benchmark performance by end of year testing and ISA scores, and expanding the ISA testing to Grade 10. d. Discuss and Review the proposed 2013 Board /Council meeting calendar. Town Manager Brymer provided an overview of the proposed calendar. Discussion ensued regarding the meeting dates in June, August, and September. 5. BOARD RECAP / STAFF DIRECTION - Expanding the ISA testing to include Grade 10 beginning this year. - More discussion on Spanish end of year exams. BOT Minutes 11/05/12 Page 2 of 4 6. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 7:37 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 7:37 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS No one addressed the Board. 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on October 1, 2012. b. Consider approval of Resolution 12 -23, Adopting a Master Facilities Plan. c. Consider approval of Resolution 12 -24, Adopting a Promotion Policy for Westlake Academy. MOTION: Trustee Cox made a motion to approve the consent agenda with revisions to the Promotion Policy as discussed. Trustee Levitan seconded the motion. The motion carried by a vote of 3 -0. 4. BOARD CALENDAR S. FUTURE AGENDA ITEMS BOT Minutes 11/05/12 Page 3of4 5. ADJOURNMENT MOTION: Trustee Levitan made a motion to adjourn the meeting. Trustee Barrett seconded the motion. The motion carried by a vote of 3 -0. President Wheat adjourned the meeting at 7:40 p.m. APPROVED BY THE BOARD OF TRUSTEES ON DECEMBER 5, 2012. t ATTEST: Laura Wheat, Board President Kelly OdwarcI4 Board Secretary BOT Minutes 11/05/12 Page. 4 of 4