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09-10-12 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING September 10, 2012 PRESENT: President Wheat, Trustees: Michael Barrett, Carol Langdon, David Levitan and Rick Rennhack. Clif Cox arrived at 5:20 p.m. ABSENT: OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Director of Communications & Community Affairs Ginger Awtry, Facilities and Recreation Director Troy Meyer, and Management Intern Alora Wachholz. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:08 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FROM SEPTEMBER 13, 2012, TRUSTEES REGULAR MEETING AGENDA. Trustee Levitan asked to discuss the food catering services contract. Discussion ensued regarding any revisions and the vendor name change. BOT Minutes 09/10/12 Page 1 of 4 4. REPORTS a. Report and analysis on Westlake Academy students regarding longevity and IB Diploma graduates. Trustee Rennhack asked for Staff to clarify the attrition rate. Discussion ensued regarding the attrition rates and consistency with other IB schools. S. DISCUSSION ITEMS a. Discussion regarding the amendments to the Adherence to the Texas Education Agency, International Baccalaureate and Charter Guidelines Policy. Principal Calzini provided an overview of the revisions to the policy. Discussion ensued regarding the AP and DP curriculum overlap, content differences, any additional resources necessary to teach AP content, a forthcoming curriculum gap analysis, and the college admission process utilizing the predicted DP exam scores. The Board requested staff remove language referencing the Charter and TEA from the amended policy. b. Discussion regarding Campus Parking Enforcement guidelines. Assistant to the Town Manager DeGan provided an overview of the guidelines and enforcement. Discussion ensued regarding the enforcement options, the process to issue a citation, costs associated with parking citations and the communication that would be provided to parents and students. 6. BOARD RECAP / STAFF DIRECTION Generate a gap analysis report regarding AP and DP curriculum. Review admissions regarding testing requirements of top ten schools. Amend to the parking guidelines policy implementing enforcement procedures. 7. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 6:30 p.m. BQT Minutes 09/10/12 Page 2 of 4 Regular Session 1. CALL TO ORDER President Wheat called the regular meeting to order at 6:30 p.m. 2. CITIZENS" PRESENTATIONS AND RECOGNITIONS Ange Bumgarner, 1700 Imperial Springs, Keller, would like the Board to review the current lottery notification process, asking that the existing family notification process be separated and not occur at the same time of the lottery notifications. Ann Dunlap, 800 Victoria, Southlake, spoke in favor of continuing to provide students the opportunity to study the AP content, as colleges readily accept AP testing scores, so they can compete with other students when applying to college. 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on August 13, 2012. b. Consider approval of Resolution 12 -20, Amending the Adherence to the Texas Education Agency, International Baccalaureate and Charter Guidelines Policy (AP testi ng). c. Consider approval of Resolution 12 -21, Approving a contract with Viandas Foods, L.LC., for Food Catering Services. MOTION: Trustee Rennhack made a motion to approve the consent agenda with the revision as discussed to Resolution 12 -20. Trustee Cox seconded the motion. The motion carried by a vote of 5 -0. 4. BOARD CALENDAR S. FUTURE AGENDA ITEMS - None BOT Minutes 09/10/12 Page 3 of 4 6. ADJOURNMENT MOTION: Trustee Langdon made a motion to adjourn the meeting. Trustee Barrett seconded the motion. The motion carried by a vote of 5 -0. President Wheat adjourned the meeting at 6:43 p.m. APPROVED BY THE BOARD OF TRUSTEES ON OCTOBER 1, 2012. ATTEST: L�U Kelly 'Edwaas, Board Secretary 4", Az""t, ' Laur Wheat, Board President BOT Minutes 04/10/12 Page 4 of 4