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08-13-12 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING August 13, 2012 PRESENT: President Wheat, Trustees: Clif Cox, Carol Langdon, David Levitan and Rick Rennhack. ABSENT: Michael Barrett OTHERS PRESENT: Superintendent Torn Brymer, Board Secretary Kelly Edwards, Assistant to the Superintendent Amanda DeGan, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Director of Communications & Community Affairs Ginger Awtry, Facilities and Recreation Director Troy Meyer, Human Resources and Administrative Services Director Todd Wood, and Management Intern Alora Wachholz. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:05 p,m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FROM REGULAR MEETING AGENDA. No discussion, AUGUST 13, 2012, TRUSTEES 8oT Minutes 08/13/12 Page 1of5 4. DISCUSSION ITEMS a. Discussion of the 2011 -2012 DP and SAT Scores Correlation. Principal Calzini provided an overview of the correlation data as presented. Discussion ensued regarding the absence of an obvious correlation between the scores. b. Discussion of the 2010 -2012 International Baccalaureate Diploma Program (DP) results. Principal Calzini provided an overview of the results as presented. Discussion regarding the passing rate based on the faculty predications, goals established by the Strategic Plan and the world averages. c. Discussion of the Adherence to the Texas Education Agency, International Baccalaureate and Charter Guidelines Policy. Superintendent Brymer provided the background for this item. Principal Calzini provided an overview of the proposal to amend the policy which would implement parameters for students to take the AP exams while continuing with the primary focus on the IB exams. Discussion ensued regarding current rankings, how the rankings are established, how to increase the number of Diploma rankings, and the approach teachers will use implementing the AP curriculum and making it available to the students. The Council would like the proposed amendment to on the Consent Agenda for the next Trustee meeting in September. d. Discussion regarding various Board Manual Policy amendments. Assistant to the Superintendent DeGan provided an overview of the proposed amendments to the Admissions and Residency policies. Principal Calzini provided an overview of the proposed amendment to the Athletic /Extra Curricular activities policies proposed amendments. Discussion regarding any student currently enrolled and is charged with an offense during the year, if student is removed from the school during the trial, the possible re- enrollment of the student, the proposed revision of the residency requirement regarding building permits, managing our enrollment based on maximums, and the process of homeschooled students filling team vacancies. B ©T Minutes 08/1.3/12 Page 2 of 5 e. Discussion of the 2012 -2013 whole school goals. Principal Harding provided an overview of the goals as presented regarding the Great Teacher profile. Discussion ensued regarding the faculty review of the profile, faculty input, the profile being provided to the faculty during the new teacher orientation, changes in Spanish and Mathematics, f. Discussion Charter School Intervention in the Current School Finance Litigation. Superintendent Brymer provided an overview of this item regarding the current litigation and lawsuits that have been filed regarding the current public funding format and specifically for Charter Schools. Discussion ensued regarding ISDs and Charter School funding, facilities funding options for Charter Schools, and the decrease in state funding. g. Discussion of the 2012 -2013 Budget and Facility Plan Options. Superintendent Brymer provided a presentation and overview of the proposed operating budget. Discussion ensued regarding additional service level adjustments that have been requested, financial policy revisions, the enrollment numbers of Westlake students, the number of students per section in 4th Grade, possible amendment to the Charter based on class size, the current number of students by Grade, the financial sustainability, relying on charitable donations from other entities, and how to allocate the funds received from Texas Student Housing. Mr. Michael Bennett, Bennett, Benner and Pettit Architects and Planners provided a presentation regarding future enrollment and facility plan options. Discussion then ensued regarding the options proposed and implications of each option such as tax rates, debt capacity, additional space and educational programming. 5. BOARD RECAP / STAFF DIRECTION Revisit the lottery notification timeframe possibly moving back and not ensuring a spot until August 15th each year. Provide additional analysis of facility data using the enrollment number 855 with 20, 23 and 25 students per class, with 3 sections and a fill point of 20 students with the maximum 23 students per class. Advise the Principals to add a Full time Aid position for Kindergarten. BOT Minutes 08/13/12 Page 3 of 5 Council would like to review the 'Great Teacher' profile and appraisal system once finalized. Consult with School Attorney regarding additional enrollment vacancies to accommodate new primary boundary students. 6. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 10:09 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular meeting to order at 10:09 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS No one addressed the Board. 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on June 4, 2012. b. Consider approval of the minutes for the meeting held on June 7, 2012. C. Consider approval of Resolution 12 -13, Amending and adopting the Westlake Academy Personnel Manual. d. Consider approval of Resolution 12 -14, Amending the Admissions Policy. e. Consider approval of Resolution 12 -15, Amending the Proof of Residency Policy for Westlake Academy. f. Consider approval of Resolution 12 -16, Amending the Student Athletic/Extra Curricular Program Academic Eligibility for Westlake Academy. g. Consider approval of Resolution 12 -17, Supporting the Charter School Intervention in the Current School Finance Litigation. h. Consider approval of Resolution 12 -19, Amending the 2012 -2013 School Calendar.. MOTION: Trustee Levitan made a motion to approve the consent agenda as amended adding item h. Trustee Langdon seconded the motion. The motion carried by a vote of 4 -0. 4. CONDUCT A PUBLIC HEARING AND CONSIDER RESOLUTION 12 -18, ADOPT THE REVISED OPERATING BUDGET FOR FISCAL YEAR ENDING AUGUST 31, 2012 AND THE PROPOSED BUDGET FOR FISCAL YEAR ENDING AUGUST 31, BOT Minutes 08/13/12 Page 4 of 5 2013 INCLUDING INVESTMENT POLICY, FISCAL AND BUDGETARY POLICIES, COMMITTED AND ASSIGNED FUND BALANCES. MOTION: Trustee Cox made a motion to approve Resolution 12 -18. Trustee Langdon seconded the motion. The motion carried by a vote of 4 -0. 5. BOARD CALENDAR 6. FUTURE AGENDA ITEMS - None 7. ADJOURNMENT MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Levitan seconded the motion. The motion carried by a vote of 4 -0. President Wheat adjourned the meeting at 10 :16 p.m. APPROVED BY THE BOARD OF TRUSTEES ON SEPTEMBER 10, 2012. ATTEST: c7*' Kelly Edward , Board Secretary Lau (a Wheat, Board President BOT Minutes 08/13/12 Page 5 of 5