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03-30-15 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING March 30, 2015 PRESENT: President Laura Wheat, Trustees: Michael Barrett, Alesa Belvedere, Carol Langdon. Rick Rennhack arrived at 5:15 p.m. Wayne Stoltenberg arrived at 5:24 p.m. ABSENT: OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, Middle Years Principal Dr. Andra Barton, Primary Principal Rod Harding, Finance Director Debbie Piper, Jason Power Director of Information Technology, Facility and Park & Recreation Director Troy Meyer, Public Works Director Jarrod Greenwood, and Communications Specialist Susan McFarland. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:06 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MARCH 30, 2015, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 03/30/15 Page 1 of 5 4. REPORTS a. Quarterly Financial "Dashboard" report for the quarter ended February 28, 2014. 5. DISCUSSION ITEMS a. Discuss and review the draft DirectionFinders Parent Survey Questions for 2015. Assistant to the Superintendent DeGan provided an overview of the proposed survey questions. Discussion ensued regarding the ability to access the survey using a mobile device, previous survey themes or issues, and recommendations to include questions regarding Math and Spanish. b. Present and review the draft of Tier Two (Departmental) Strategy Map for Westlake Academy. Assistant to the Superintendent DeGan provided an overview of the Strategy Map. Objective Owners: Mr. Alan Burt, Mr. Chris Hill, Mrs. Busico - Flight, Dr. Barton, Ms. Furnish, Ms. Bunch, Mrs. Cawthra, Mr. Harding, Director Piper and Dr. Myers, Ms. Alison Schneider and Dr. Bryson provided an overview of their respective objectives on the Tier Two Map. Discussion ensued regarding employee surveys, possible student survey, Gallery Night funding, grant funding, not tailoring programs to the dollars, and identifying sustainable needs. c. Westlake Academy's College Graduation Results. Dr. Bryson provided a presentation and overview of the results using the National Student Clearinghouse Data. Discussion ensued regarding State and United States graduation rates, immigrants graduating from colleges in the United States, the number of years necessary to complete certain degree plans, additional data that can be correlated using this data, systems in place to stay in -touch with our graduates, communicating this data with students and parents. 6. EXECUTIVE SESSION The Board did not convene into executive session. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: BOT Minutes 03/30/15 Page 2 of 5 Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. BOARD RECAP / STAFF DIRECTION Trustees should forward any additional questions regarding Admissions directly to the attorney. Staff review of additional questions asked regarding the National Student Clearinghouse data. Staff review of survey questions regarding frequency of communications, MYP satisfaction regarding Spanish and Math. Staff adding a financial indicator on the strategy map regarding Blacksmith funding. 10. ADJOURNMENT President Wheat adjourned the work session at 6:37 p.m. Regular Session, 1. CALL TO ORDER President Wheat called the regular session to order at 6:37 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: No one addressed the Board. BOT Minutes 03/30/15 Page 3of5 3. CONSENT AGENDA a. Consider approval of the minutes from the February 9, 2015, meeting. b. Consider approval of Resolution 15 -03, Approving the Waiver Application for Missed Instructional Days in the 2014 -2015 School Year. MOTION: Trustee Langdon made a motion to approve the consent agenda. Trustee Belvedere seconded the motion. The motion carried by a vote of 5 -0. 4. EXECUTIVE SESSION The Board did not convene into executive session. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. 5. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. BOARD CALENDAR Assistant to the Superintendent DeGan provided an overview of the events. 8. FUTURE AGENDA ITEMS Trustee Langdon provided an overview of the item requesting an update on the athletic program including additional league options. Trustee Stoltenberg seconded this item to be discussed on a future agenda. President Wheat asked Trustees to email specific questions regarding athletics to the Superintendent. BOT Minutes 03/30/15 Page 4of5 9. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 5 -0. President Wheat adjourned the regular session at 6:39 p.m. APPROVED BY THE BOARD OF TRUSTEES ON APRIL 13, 2015. ATTEST: Kelly Edwar , Board Secretary BOT Minutes 03/30/15 Page 5 of 5