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05-07-12 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP May 7, 2012 PRESENT: President Wheat, Trustees; Clif Cox, David Levitan and Rick Rennhack. ABSENT: Tim Brittan and Carol Langdon OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, and Director of Communications & Community Affairs Ginger Awtry. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:16 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. STUDENT PRESENTATIONS — "'Westlake's Got Talent" Michelle Wu Grade 4 performed a piece the piano. James Cavazos Grade 5 performed a drum solo. BOT Minutes 05/07/12 Page 1 of 4 4. REVIEW OF CONSENT AGENDA ITEMS FROM MAY 7, 2012, TRUSTEES REGULAR MEETING AGENDA. Trustee Cox asked if the amount of training sessions provided in the contract was sufficient based on the implementation process. 5. REPORTS a. Academic Progress Reports regarding the Secondary school Programme. Principal Calzini provided an overview of the graph during weeks six (6) and seven (7) of the report. Discussion ensued regarding the number of students represented in the graphs, the number of homework assignments not submitted, how the data is collected, notifications to parents advising that homework was not submitted and any consequences for not submitting homework assignments. 6. DISCUSSION ITEMS a. Report regarding the Academic Progress Report for International School's Assessment (ISA) Scores in Mathematics, Reading and Writing in Grades 5 and 8. Principal Harding provided a presentation and overview of the ISA assessment. Discussion ensued regarding the scale scores as compared to `Like Schools' and `All Other Schools', how this assessment measures studies that students are learning around the world, sample questions on the test and the cost of implementing the test in Grade 10. President Wheat recessed the workshop at 6:49 p.m. to convene a Special Council Meeting, President Wheat reconvened the workshop at 7 :19 p.m. b. Discussion regarding various Board Manual Policy amendments. Assistant to the Superintendent DeGan provided an overview of the policies on the consent agenda. Principal Calzini provided an overview of the Learning Community Commitment Statement policy amendment. Discussion ensued regarding the amendments and how the commitment applies to the students, faculty and parents. BOT Minutes 05/07/12 Page 2 of 4 Principal Calzini provided an overview of the amendments to the Communication policy how to have short to the point communication regarding homework and non substantive issues that could be easily resolved. Discussion ensued regarding several revisions. The Board then asked staff to revise the Communications policy to reflect the topics of discussion that should not be discussed by email, which topics of discussion that should be protected or privileged, responsiveness to parent's emails (within 48 hours), social media site etiquette, the use of video conferencing tools and fraternization. Assistant to the Superintendent DeGan provided an overview of the Affiliates policy as presented. 7. BOARD RECAP / STAFF DIRECTION Review and report the number of failing students by grade, class, and teacher. Explore the professional opportunities to work with and visit Lehigh Valley Academy in Pennsylvania. Further discussion regarding the cost of tSA Testing during the budget workshop. Contact TEA regarding a presentation and discussion of the STARR testing. 8. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 8:02 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular meeting to order at 8:02 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: No one addressed the Board. 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on April 2, 2012. b. Consider approval of Resolution 12 -07, Amending the Electronic Communications and Faculty Responsibilities Policy. C. Consider approval of Resolution 12 -08, Amending the Learning Community Commitment Statement Policy. BOT Minutes 05/07/12 Page 3 of 4 d. Consider approval of Resolution 12 -09, Approving a License Agreement Contract for a Web -Based Curriculum Management System with 3rd Learning. e. Consider approval of Resolution 12 -10, Adopting an Affiliate Policy for Westlake Academy. Item b of the consent agenda will be discussed during the meeting in June. MOTION: Trustee Rennhack made a motion to approve items a, c, d and e with the email revision, of the consent agenda. Trustee Cox seconded the motion. The motion carried by a vote of 3 -0. 4. BOARD CALENDAR S. FUTURE AGENDA ITEMS - None 6. ADJOURNMENT MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Levitan seconded the motion. The motion carried by a vote of 3 -0. President Wheat adjourned the meeting at 8:04 p.m. to reconvene the workshop. APPROVED BY THE BOARD OF TRUSTEES ON JUNE 4, 2012. ATTEST: La ra Wheat, Board President Kelly Edward , Board Secretary BOT Minutes 05/07/12 Page 4 of 4